Transcript Slide 1

Cataloging DVDs
And
Other Visual Media
Karen Griggs –
Harold B. Lee Library, BYU
Session sponsored by: the ULA Continuing Education Committee – May 2010
1
With appreciation to
Jay Weitz,
Senior Consulting Database Specialist,
WorldCat Quality Management Division,
OCLC,
for several audiovisual cataloging training workshops
and other online cataloging presentations.
2
This presentation is based on:
Online Audiovisual Catalogers (OLAC) Cataloging
Policy Committee (CAPC):
Guide to Cataloging DVD and Blu-ray Discs
Using AACR2 and MARC 21. 2008 update
Best Practices for Cataloging Streaming
Media
3
This presentation:
Presupposes a knowledge of basic monographic
cataloging rules – We will cover fields and procedures
not used in book cataloging.
AACR2
MARC 21
Is not comprehensive
Is a practical approach.
4
Cataloging DVDs
and Other Visual Media
1. DVD-Video
2. Enhanced DVD
3. Blu-ray Disc
4. DualDisc
5. Streaming Media
5
Challenges in cataloging videos
Unlike books, videorecordings have no standard format in
presenting information.
Some information may be hard to find and may require
searching in other sources (usually online).
Item description involves more notes than most monographs.
Responsibility for DVD production is diffuse and may require
multiple access points.
6
What justifies a new record?
Differences that justify a new record
B & W versus color (including colorized)
Sound versus silent
 Significantly different length indicating different
versions of the film itself . Special features not included.
 Different machine/video format
VHS versus Laser disc versus DVD
 Changes in publication dates
Be careful that date changes are not merely for
packaging
 Dubbed versus subtitled
 Different language versions
7
What DOES NOT justify a new record?
“Absence or presence of multiple
publishers, distributors, etc., as long as
one on the item matches one on the
record and vice versa.”
Edit existing record when in doubt.
8
Optical disc storage: History
The LaserDisc (LD) was the first
commercial optical disc storage
medium.
Grooveless, laser-read, 12
inches in diameter
Flourished 1978-1999/2000
Consistently higher quality
image than VHS or Beta, but poorly
received in North America.
The Compact Disc is a spin-off of the
LaserDisc technology. The DVD-Video
is one in a long list of CD developments.
First CD released in Japan in
1982, the U.S. in 1983.
9
“DVD” is the acronym for
“Digital Video Disc” or “Digital
Versatile Disc”, a type of optical
disk.
Grooveless disc
Laser-read
4 ¾ inch (12 cm) diameter
Look exactly like CDs, CDROMs
Holds a minimum of 4.7 GBs of
highly compressed data.
10
DVD-Video: History
DVDs introduced March 1997 in the
U.S. (late 1996 in Japan)
No U.S. DVD-Video
can have a
publication date
earlier than 1997
11
Chief source of information – Rule 7.0B1
Order of preference:
 the item itself (e.g., title and credit frames)
 its container (and container label) if the container is an
integral part of the piece (e.g., cassette). In the case of
a DVD, it is the label on the disc.
If the information is not available from the chief source,
take it from the following sources (in this order of
preference):
accompanying textual material (e.g., scripts, shot lists,
publicity materials)
 container (if not an integral part of the piece)
 other sources
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Visual materials: Fixed fields (008)
Type (Type of record)
g (Projected medium)
Tmat (Type of material)
v (Videorecording)
Tech (Technique)
a (Animation)
c (Animation and live action)
l (Live action)
13
007 Table for DVDs
The 007 is an additional fixed field used to code for the physical characteristics
of audiovisual items.
v
$a
GMD
d
$b
SMD
d
Videodisc
f
videocassette
c
$d
Color
b
Black & white
c
color
m
mixed
v
$e
Format
b
VHS
g
Laser optical
s
Blu-ray
a
$f
Sound
a
on medium
b
separate
n
i
$g
Medium for sound
h
videotape
i
videodisc
z
$h
Width
o
1/2 in.
m
u
$i
Kind of sound
k
mixed/mono. &
stereo or other
m
u
unknown
u
unknown
silent
u
unknown
n
silent
u
unknown
1/4 in.
r
3/4 in.,
z
other
u
unknown
monophonic
n
silent
q
multi, surround, quad.
u
unknown
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v
DVD
s
stereo.
In addition to the ISBN (020):
Field 024 – Other standard identifier
Example – UPC (Universal Product Code)
024 1 _ 024543034674
Field 028 – Publisher number
1st indicator is a 4 for “Videorecording number”
2nd indicator:
1 Note, added entry required
2 Note, no added entry
(AACR2 requires the publisher number as a note)
Example 1 -- 028 42 2003467 $b 20th Century Fox
Example 2 -- 028 42 1202 $b Kultur
15
NOTE: To read the credits and other information on
a DVD container, it is a good idea to have a
magnifying glass available.
Field 245 – Title statement $a
$a Title
PCC practice: When credits for performer, author, director,
producer, "presenter," etc., precede or follow the title in the chief
source, in general do not consider them as part of the title
proper, even though the language used integrates the credits
with the title.
Twentieth Century Fox presents Star Wars
Steve McQueen in Bullitt
Thief, with James Caan
16
Exceptions to the aforementioned PCC practice:
The credit is within the title, rather than preceding it
CBS special report
IBM—upclose
IBM puppet shows
The credit is actually a fanciful statement aping a credit
Little Roquefort in Good Mousekeeping
The credit is represented by a possessive immediately preceding the
remainder of the title
Bram Stoker’s Dracula
Field 245 – Title statement $h
GMD $h [videorecording] given before the :$b
17
Field 245 – Statement of responsibility /$c
Transcribe statements of responsibility relating to those
persons or bodies credited in the chief source of
information with a major role in creating a film (e.g., as
producer, director, animator, or writers)
Examples:
George W. Bush |h[videorecording] :|bfaith in the
White House /|c a Grizzley Adams Production ;
director, David W. Balsiger ; supervising producer,
Charles E. Sellier.
The Robin Hood gang |h[videorecording] /|c an
Ardustry Home Entertainment release, Promark
Entertainment Group in association with Videal
GmbH ; produced by Tina Stern ; written and directed
by Eric Hendershot.
Performers are never listed in $c, but in a 511 note
18
Field 250 – Edition statement
Use only if found on the item as “edition”, “version” or
“format”.
Examples
250 _ _ Special ed.
250 _ _ Letterbox format.
250 _ _ 20th anniversary ed.
19
Colorized Version
 Add as an edition statement (Field 250) if a legitimate one can be found
on the item.
 Otherwise, indicate colorization in a note
“Colorized version of the motion picture originally issued in black-andwhite in 1955”
Be sure 007 $d and 300 $b reflect “color”
 Be careful about dates for colorized versions
20
Field 260 – Publication, distribution, etc.
Credits may include multiple publication, distribution entities. Choose
the most prominent publisher and/or distributor for the 260 field
Example:
The Robin Hood gang ǂh [videorecording] / ǂc an Ardustry Home
Entertainment release ; Promark Entertainment Group in association
with Videal GmbH ; produced by Tina Stern ; written and directed by
Eric Hendershot.
260 - - [Encine, Calif.] :$bArdustry Home Entertainment, $c2004, 1997.
Sometimes publication information is not clear on the videorecordings.
The Internet Movie Database is a useful source of information, on the
web at http://www.imdb.com. Additionally, most film companies now
have web sites that may provide useful information about individual
films. Web sites are very helpful in determining the place of publication.
Remember to put the name of the city in square brackets if you get from
a source other than the video or its container.
21
DVD-Video: Type of Date and Dates
Dates from the chief source (video image, disc label) are generally the most
important, but other factor’s must be considered.
Remember: No U.S. DVD-Video can have a publication date earlier than 1997
(Japanese DVD-Videos, 1996).
Dates for DVDs earlier than that obviously cannot be considered
“publication” dates.
A later date from a unifying element such as container or
accompanying material may be more important.
Such a later date may be used to infer a date of publication.
Account for other important dates in notes.
22
Different Date Sources:
Video image (opening and/or closing credits)
Disc label
Accompanying material
Container
Different Bibliographical “Events”:
Original production
Release as motion picture
Release as an earlier video format
Release as a videodisc
Copyrights of design or accompanying material
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Type of Date and Dates
Relatively unadorned releases of the original motion picture:
Type of Date/Publication Status (008/06, DtSt): p (distribution/production date)
Date 1 (008/07-10): publication date of the DVD-Video
Date 2 (008/11-14): date of the original theatrical release
DVD-Video releases with substantial new or extra material
Type of Date/Publication Status (008/06, DtSt): s (single date)
Date 1 (008/07-10): Publication date of the DVD-Video
Date 2 (008/11-14): Blank
Such substantial new or extra material might include:
Documentary material (“making-of”, interviews, biographies, etc.
Multiple versions or cuts (director’s cut, alternate endings, restored scenes,
both widescreen and pan-and-scan on same disc)
Use judgment about what and how much new material qualifies as
substantial.
Always include a note about date or original release in either case:
500
Originally released as a motion picture in 1999.
24
Field 300 – Physical description
$a Extent of item and specific material designation or SMD
1 videodisc
$a Give the playing time after the physical units
1 videodisc (114 min.) or (ca. 50 min.)
$b Other physical details: sound characteristics, color
Give sd. (sound) or si. (silent) to indicate the presence or absence of a
sound track.
Give col. or b&w to indicate whether an item is in color or black and
white.
If both color and b&w are present, use col. with b&w sequences.
$c Dimensions (physical size)
4 ¾ in. (DVD)
$e Accompanying material (if necessary)
+ $e 1 sound disc (digital ; 4 ¾ in.)
25
Physical Description – Duration of videorecordings
If the playing time is stated, give it as stated.
Give the time for the main feature only.
If not stated, but is “readily ascertainable,” give it.
If not stated and not readily ascertainable, do not indicate time.
Duration is usually given in minutes.
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DVD Basics
Example:
007
v $b d $d b $e v $f a $g I $h z $i k
245 00 City lights $h [videorecording] : $b a comedy
romance in pantomime / $c written and directed by
Charles Chaplin.
300
1 videodisc (87 min.) : $b sd., b&w ; $c 4 ¾ in.
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Fields 5XX - Notes
Notes are very important in videorecording
cataloging and contain useful descriptive
information that does not fit in other areas of the
description. When appropriate, combine two or
more notes to make one.
Give notes in the order listed in AACR2, Ch.7.7B
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Order of Notes -- Videorecordings
“Make notes as set out in the following sub rules and in the order given
there. However, give a particular note first when it has been decided that
note is of primary importance” – AACR2
29
500 - - Edition and history.
500 - - Publication, distribution, etc., and date.
500 - - Accompanying material
500 - - Series (data that cannot be given in series area)
502 - - Dissertations. If the item being described is a dissertation.
521 - - Target audience
<b> No information provided
0 Reading grade level
1 Interest age level
2 Interest grade level
3 Special audience characteristics
4 Motivation/interest level
500 - - Other formats (Issued also on ...)
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31
538 Field: System Details Note (required)
Should reflect the information given in the sources of information.
DVD
Color broadcast system
Region
Aspect ratio
Sound characteristics
538
DVD; PAL; Region 4; widescreen version (16:9);
Dolby digital 5.1 surround sound or stereo. surround
sound.
32
Color Broadcast System
33
Regions
34
35
Aspect Ratio
Identifying Letterboxed Versions
Aspect ratio 1.5:1 and larger (commonly 1.66:1, 1.78:1, 1.85:1)
Also called “Wide screen” or “Widescreen”
Identifying “Standard Versions”
Aspect ratio smaller than 1.5:1 (commonly 1.33:1, sometimes expressed as 4:3)
Also called “Pan and Scan” or “Full screen”
“Formatted to fit your TV screen”
36
Options for aspect ratio:
Separate 500 note
500 Aspect ratio 1.33:1; formatted from the
original version to fit the television screen
Combine aspect ratio details with 538
System requirements note
538 DVD; NTSC; Region 1; widescreen
(2.4:1) presentation; Dolby digital 5.1
surround.
Presented as edition statement
250 Pan and scan ed.
250 Widescreen version.
37
DVD-Video: Sound Characteristics
Options for sound characteristics:
Separate 500 note
500 Recorded in Dolby digital 5.0
surround and 2.0 stereo.
Combine sound details with 546
language note
546 Soundtracks: English (stereo.),
French (mono.).
In 538
538 DVD, dual-layer; NTXC; Region
1; widescreen; Dolby Digital surround
5.1.
38
DVD -- Language
39
Describe language features accurately
40
41
42
43
44
500 Source of title proper (required)
520 Summary note
Because videos and DVDs “are not easy to browse
through, a brief summary note is important unless the
content of the item is evident from other parts of the catalog
entry. Sometimes such a note may combine information
about the content of the film and persons responsible for it.
– Maxwell’s handbook for AACR2R
Example:
520 - - Motion pictures taken by Neil Armstrong and Michael
Collins during the first moon landing, July 1969.
45
“Summaries are to be brief, without any judgmental terms. They
need not be written in complete sentences. One may begin by using
information appearing on the package, and then editing as needed to
remove judgmental adjectives or other superfluous words. If a
summary is used exactly as found on the package, it should be
enclosed in quotation marks, with the source cited.” -- Guide to Cataloging
DVD and Blu-ray Discs Using AACRsr and MARC 21
Other suggestions:
Rewrite the description from the container or accompanying
fact sheets in an objective style.
Remove promotional and emotional language.
Include essential aspects not mentioned anywhere else in the
bibliographic record
Include any significant technical or artistic aspects of the
production.
Show the relationship of significant persons to the work if this
connection is not clear from the rest of the description. -- Summary
Notes for Catalog Records
46
Exercise –
Write a summary note for the following container abstract:
This delightfully fun and lighthearted comedy is based on the story
that inspired the hit movie Clueless! Dazzling Gwyneth Paltrow shines
as Emma – a mischievous young beauty who sets up her single
friends. Funny thing is . . . she’s not very good at it! So when Emma
tries to find a man for Harriet, she makes a hilarious tangled mess of
everyone’s lives. You’ll enjoy all the comic confusion . . . Until Emma
herself falls in love, finally freeing everyone from her outrageously
misguided attempts at matchmaking!
This comedy is based on Jane Austen’s story about Emma – a
young beauty who sets up her single friends. Funny thing is . . .
she’s not very good at it! So when Emma tries to find a man for
Harriet, she makes a tangled mess of everyone’s lives. Finally,
Emma herself falls in love, freeing everyone from her misguided
attempts at matchmaking.
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6XX fields
Appropriate subject headings.
Appropriate genre/form headings (655)
HBLL cataloging includes at least one of the
following:
Feature films
Short films
Children’s films
Documentary films
If a geographic subdivision is assigned , it is that of the
country of the producing company, not the setting of the
film, or the location where the film was made.
Do not use the subdivision $zUnited States
48
Choice of main and added entries
In most instances, numerous people and many different
groups contribute to the creation of the intellectual or
artistic content of a videorecording.
Main entry for most videorecordings will be the
title.
Straightforward concert videos may qualify for
entry under a performing group or individual. DVDs
of speeches should be entered under the speaker’s
name.
Remember that all added entries must be justified in the
body of the record.
49
Mixed and Shared responsibility
Mixed responsibility - different people doing
different tasks (director, producer, screenwriter,
editor, etc.)
Shared responsibility – 2 or more people doing
the same work – “Rule of 3” applies (if more than
3 people listed for the same task, the first name
only is listed followed by … [et al.]) or do not
trace anyone in that position.
50
7xx fields
Always trace the producer(s), director(s), writer(s) and
editors listed in 245 /|c or the 508 field.
List the companies responsible for production and
publishing.
Trace certain names from the 511 and 508 fields
Only trace performers if they are identified as the
lead actors, they are famous, or they are a host or
narrator.
Limit tracings of production staff to those listed above
and the editor.
Trace people or companies responsible for other
aspects of production only if they are especially
important or they are famous.
51
Example:
007 v ǂb d ǂd c ǂe v ǂf a ǂg i ǂh z ǂi u
040 TEFMT ǂc TEFMT ǂd TEF ǂd IUK ǂd MNL ǂd OCLCQ ǂd GK8 ǂd EHH ǂd RCS
020 1419801910
020 9781419801914
024 1 012569593886
024 1 085391173700
028 4 159388 ǂb Warner Home Video
028 4 1117370 ǂb Warner Home Video
041 1 eng ǂa spa ǂj eng ǂj fre ǂj spa ǂh eng
050 14 PN1995.9.A3 ǂb H3779 2006
082 04 791.43/72 ǂ2 22
090 ǂb
049 UBYA
130 0 Harry Potter and the goblet of fire (Motion picture)
24510 Harry Potter and the goblet of fire ǂh [videorecording] / ǂc Warner Bros. Pictures
presents a Heyday Films production ; a Mike Newell film ; producer, David Heyman ; screenplay,
Steve Kloves ; directed by Mike Newell.
250 Widescreen ed.
260 [Burbank, CA] : ǂb Warner Home Video, ǂc [2006]
300 1 videodisc (157 min.) : ǂb sd., col. ; ǂc 4 3/4 in.
52
538 DVD, NTSC, region 1 encoding; widescreen presentation.
546 Closed-captioned; dialogue in English (5.1 Dolby Surround) or Spanish (5.1 Dolby
Surround) with optional subtitles in English, French or Spanish.
511 1 Daniel Radcliffe, Emma Watson, Rupert Grint, Maggie Smith, Gary Oldman, Miranda
Richardson, Ralph Fiennes, Alan Rickman, Michael Gambon, Jason Isaacs, Stanislav Ianevski,
Robert Hardy, Robert Pattinson.
508 Director of photography, Roger Pratt ; art directors, Mark Bartholomew ... [et al.] ; editor,
Mick Audsley ; music, Patrick Doyle ; costume designer, Jany Temime ; production designer,
Stuart Craig ; visual effects supervisors, Tim Burke … [et. al.] ; special effects supervisor,
Dominic Tuohy.
500 Based on the novel by J.K. Rowling.
520 Harry's fourth year at Hogwarts is marked by the Quidditch World Cup and the Triwizard
Tournament, in which student representatives from three different wizarding schools compete in
a series of increasingly challenging contests. However, Voldemort's Death Eaters are gaining
strength and create the Dark Mark - giving evidence that the Dark Lord is ready to rise again. In
the unsuspecting lives of the students at Hogwarts, the competitors are selected by the goblet of
fire, which this year makes a very surprising announcement: Hogwarts will have two
representatives in the tournament, including Harry. Now Harry has to rise to the challenge for
the Tri Wizard Tournament while keeping up with school.
521 8 MPAA rating: PG-13; for sequences of fantasy violence and frightening images.
53
650 0 Potter, Harry (Fictitious character) ǂv Drama.
650 0 Hogwarts School of Witchcraft and Wizardry (Imaginary organization) ǂv
Drama.
650 0 Contests ǂv Drama.
650 1 Potter, Harry (Fictitious character) ǂv Drama.
650 1 Hogwarts School of Witchcraft and Wizardry (Imaginary place) ǂv Drama.
650 1 Contests ǂv Drama.
655 0 Feature films.
655 0 Harry Potter films.
655 0 Action and adventure films.
655 0 Fantasy films.
655 0 Children's films.
655 0 Film adaptation.
655 0 Video recordings for the hearing impaired.
54
700 1 Heyman, David, ǂd 1961700 1 Newell, Mike, ǂd 1942700 1 Kloves, Steven.
700 1 Radcliffe, Daniel, ǂd 1989700 1 Watson, Emma, ǂd 1990700 1 Grint, Rupert, ǂd 1988700 1 Smith, Maggie, ǂd 1934700 1 Oldman, Gary.
700 1 Audsley, Mick.
700 1 Rowling, J. K. ǂt Harry Potter and the goblet of fire.
710 2 Heyday Films.
710 2 Warner Bros. Pictures (1969- )
710 2 Warner Home Video (Firm)
856 42ǂu
http://www.mrqe.com/lookup?^Harry+Potter+and+the+Goblet+of+Fire+(2005) ǂz
Connect to reviews of this title online
55
Enhanced DVD
56
57
Blu-ray Disc
58
Blu-ray Disc -- History
Blu-ray Disc technology was developed by Sony-Philips in
February 2002
Was in competition with HD-DVD until February of 2008
59
Blu-ray Disc : Basics
60
Blu-ray 007
61
62
63
DualDisc
64
Streaming media -- Definition
Streaming media are video or audio transmitted over a network that
can be played immediately, with no need to download an entire file
before playback. Audio and/or video content is sent to the user as a
data stream. A small amount of data is sent ahead to the user’s
computer and buffered temporarily on the hard drive, and as
playback proceeds, more data is constantly streamed to the user’s
machine. The files created by buffering are temporary, and are
gone when playback is complete.
Streaming technology allows users to access audiovisual content on
the Internet (or any computer network) without waiting for entire files
to download. This minimizes both the amount of time required to
view audiovisual content online, and the amount of storage space
necessary to do so. -- Best Practices for Cataloging Streaming Media (OLAC CAPC)
65
Streaming Media: History
66
Streaming Video: Basics
Type (Type of Record; Leader/06): g (Projected medium)
TMat (Type of Material; VIS 008/33): v (Videorecording)
Form (Form of Item; Visual Materials 008/29): s (Electronic)
006 Computer File
006/00 Form of material (Type): m (Computer file/Electronic resource)
006/09 Type of computer file (File): c (Representational)
245 GMD: $h [electronic resource]
300 Physical description
SMD: $a streaming video file
Duration: Include for a single work, if stated or ascertainable, in the form: (XX hr.,
XX min., XX sec.)
Other physical details: $b digital
Type of file: “[type of] file” (i.e., MOV file)
Other physical details: $b sound characteristics, color/b&w
67
Streaming video 007 Field
68
Example
69
Example:
70
538 Online streaming (Byugle, BYU’s online media stream).
538 Windows PC, XP or higher (service pack 2); Mac )SX; Microsoft Internet
Explorer 6.0 or higher; FireFox 2.0 or higher; Flash and VLC player.
500 Supplemental resource materials available online.
511 1 Craig Wasson, Michael McGuire, Fredd Wayne.
508 Editor, Peter G. Czerny ; screenplay, Tim Slover ; music composed and
conducted by Kurt Bestor ; historical research, Noel B. Reynolds.
500 Converted with permission from DVD videodisc to streaming video format,
2008.
520 A dramatization of the Philadelphia Convention of 1787 which led to the
replacement of the Articles of Confederation with a new Constitution creating
the United States of America.
530 Issued also as a videocassette (VHS) and videodisc (DVD)
71
650 0 Constitutional history $z United States.
651 0 United States $x History $y Confederation, 1783-1789.
655 0 Historical films.
655 0 Streaming video.
700 1 Johnson, Peter N.
700 1 Gasdik, Nicholas J.
700 1 Slover, Nicholas J.
710 2 Brigham Young University. $bDept. Of Motion Picture Production.
710 2 National Center for Constitutional Studies (U.S.)
856 42 $z CLICK HERE for online access (BYU campus only) $u
http://byugle.lib.byu.edu/player.php?vid=1
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The End
73
The End
74
In Workflows, use dropdown
menu under “Title/Bibliographic
defaults. Select media type.
Be sure to reset this to NONE
afterwards.
For OCLC, go to Edit, then
guided entry. Select media
type.
75
520 Examples
245 00 A cry in the woods |h[videorecording]
300 - - 1 videodisc (ca. 29 min.) :|b sd., col. ;|c 4 ¾ in.
520 - - Discusses the logging vs. environment battle over the forest lands in
the Pacific Northwest. Looks at the sociological impact on the families and
communities involved in the logging industry.
245 00 Using your library to write a research paper |h [videorecording]
300 - - 4 videocassettes (ca. 300 min.) : |b sd., col. ; |c 1/2 in.
520 - - Guides the viewer through the process of writing term papers, from
selecting a topic through doing the research to handing in the paper.
245 00 Raising Arizona |h[videorecording]
300 - - 1 videodisc (94 min.) :b sd., col. ; |c 4 ¾ in.
520 - - An ex-convict and a police officer decide to get married and start a
family. To their dismay, they discover that they can neither have nor adopt
children. Desperate, they resort to kidnapping one of the newborn quintuplets
of a wealthy Arizona family. However, their attempt at living a normal life is
complicated by neurotic co-workers, two fugitives, and a mysterious bounty
hunter.
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