Transcript Slide 1

EASY MEET MANAGER
Quick Overview of program operation
By Dave Abineri
EASYWARE: PO Box 231, Milford, OHIO 45150 (Cincinnati)
Phone: (513) 248-0590
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Overview
On the main screen of Easy MEET Manager (EMM), you will see across the top the main pull-down
menu options:
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FILE for saving and loading, importing and exporting etc
EVENTS for setting up your events, records, cut times
ENTRIES for entering your swimmer into the meet (must enter events first)
SEEDING to seed your meet in a variety of ways
HEAT SHEETS to print your heat sheets in a variety of formats
SET TIMER INTERFACE to decide on which electronic timer, if any, you ill use
ENTER RESULTS to enter times for each event during the meet, and more
SCORE to score your meet in several different modes
MEET RESULTS for your final results in a variety of formats.
Notice that these items are arranged in roughly the way you would run a meet if you were
doing it manually so you just work your way across this list from left to right as you
prepare for and run your meet.
For more details on all that is listed in this presentation, please click
HELP on the main screen and then INDEX to find the topic of interest.
Dual Meets
Dual meets are particularly easy with Easy Meet
Manager.
After creating your meet, you ask the two teams to
submit their entries at least 24 hours ahead of
the meet electronically. You can then import all
the entries in seconds, and seed and print heat
sheets ready for the meet the next day. After the
meet you can post results on a web site (see
http://7hillsleague.org/summer2007/sevenhillsleague07.htm for a
sample) and export the results for updating Easy
Team Manager or other Team Management
software.
How to Run a Meet
What follows is a basic outline of how to prepare for and run a meet. Not all
the various choice will be discussed, just the important ones, so be sure to
look around carefully on each screen to see what the main options are at
each stage of the process.
Begin by choosing FILE, CREATE A NEW MEET and this will give you the
opportunity to set up the important parameters for your meet on the MEET
SETUP screen.
Meet Setup
•The meet name and the
Headlines will appear on
the top of most reports.
•Specify the pool length
•Specify TIME or HEAT
LANE entry method
•Specify the Meet Type
Most choices are clear.
Use TIME entry if
entering seed times but
use HEAT?LANE entry if
you want to place
swimmers into particular
heats and lanes. Be sure
teams coming to your
meet understand that
they must do the same.
Use FILE, EDIT MEET
SETUP to return to this
screen.
Time vs Heat/Lane
In most meets, swimmer are seeded by time
but in many dual meets one team uses the
odd lanes and the other the event lanes.
Easy Meet Manager lets you put each
swimmer in a particular heat and lane so
please read the help screen under INDEX,
ENTRIES.
Enter Your Events
For each
event,
choose the
correct
option from
the three
pull-down
boxes,
choose an
age group,
distance
and stroke
then click
ADD/CHAN
GE to add
the event to
the list.
Events may
also be
imported.
Enter Swimmers Manually
Click Male/Female, enter name and team, type seed time into those events this
swimmer is to be entered in. Use NT for no time. Do not type punctuation. All times
MUST be typed to HUNDREDTHS place i.e 12345 becomes 1:23.45.
Entering Swimmers Continued
• You may also enter swimmers manually by touching F9,
typing an event NUMBER, then pressing ENTER and
then typing a time (or NT) and then ENTER and
repeating the process until this swimmers is in all the
correct events.
• By clicking PRINT you can get a variety of reports
showing who is entered in which events.
• If you need to find a swimmer to edit his/her entry, use
the search capabilities at the bottom of the screen or
click the SEARCH button.
Entering Swimmers Continued
Speaking of reports, all reports are PREVIEWED on screen before committing
them to the printer. Just click the arrows at the top to move among the pages.
Clicking the ENVELOPE icon allows for exporting as, for example a PDF file so
you can send each team their entries for confirmation if you wish.
Entering Swimmers Continued
Of course, the easy way to enter swimmers is by
electronic file transfer rather than manual entry.
Easy Meet Manager can accept entries from a
variety of electronic sources including Team
Management software and Spread Sheets.
Spread Sheets are a great way for teams without
Team Management software to be able easily to
enter meets. Please download the Spread
Sheets on the EasyWare web site, modify them
for your meet and distribute to teams entering
your meet.
Seeding the Meet
Just enter the START and
FINISH numbers and your
meet will be seeded in
seconds. This process
arranges all the swimmers
into the proper heats and
lanes and can be re-done as
often as necessary.
DO NOT re-seed the meet
after processing results since
it will return swimmers to
seed order rather than finish
order!
Heat Sheets
Look very carefully at all
the heat sheet options
and try out each report
by clicking
PRINT/PREVIEW.
Note that you can print in
1,2 or 3 column mode,
can print in HTML for
posting to a web site and
can include a variety of
information on the
sheets.
Lane cards can be
printed here preferably
using perforated sheets
of 3x5 cards or using
labels for cards.
Lots to try here!
Sample Heat Sheet
ENTER RESULTS
First, choose your
timer (if using
electronic timing),
specify your default
printer and indicate
which event you
want to pull up for
entering results.
Entering Results cont’d
Next come lots of options as you run your meet on the day of the
competition so we’ll look at parts of the process at a time.
You will want to practice with this screen as much as you can so that
you can see how to:
Enter times
Import times from timer
Move swimmers around
Add late entries
Add a new heat
Remove swimmers
Score
Print event results
Entering Results cont’d
Here is the
whole
screen but
let’s look at
part of it at
a time for
ease of
description.
Entering Results cont’d
Here, the swimmers are shown by heat and lane in alternating colors to make
it easy to read. You will just click on the TIME column and type in the time for
each swimmer (NO punctuation and last digit is the HUNDREDTHS place so
that 12345 becomes 1:23.45 and 3456 becomes 34.56. Type S for scratch
and D for DQ into this column.
Entering Results cont’d
At the top left you choose whether you are processing PRELIMS or
FINALS.
You may choose to show swimmers in FINISH order AFTER all the times
are entered to check for errors.
You may move to the next event or the previous event by clicking a button
and can print the results of the event or the award labels for the event
using the appropriate button.
To jump to another event, just pull down the event number box and
choose your number or enter the event number in the box and press
ENTER.
Entering Results cont’d
You may choose what to include on the
printed results. Splits are most used when
you are importing from an electronic timer but
they may be added manually using the EDIT
SPLITS button.
You may remove a swimmer from the event
by clicking on the row he/she is in and then
clicking REMOVE. If you don’t need the lane
for another swimmer you may enter S for the
time to Scratch the swimmer.
You may Clear the times for this event or Add
a Heat should you need to by clicking the
button.
Note that there are two ways to insert a
swimmer at the last minute, let’s do this next.
Entering Results cont’d
Clicking on INSERT IN MEET ALREADY shows a list of swimmers already in the
meet and they can be shown in several different formats to make them easier to
find. Once you see the swimmer to insert, just click-and-drag the swimmer to any
empty lane and they are instantly in that event.
Entering Results cont’d
First click on the grid row of an EMPTY LANE.
Clicking INSERT NOT IN MEET ALREADY
produces this box into which you may type the
name, choose the team and specify the age
and gender.
When you click OK, that swimmer is entered
into that empty lane AND will show up on
future events as being in the meet already so
that you may just click and drag in future
events.
Entering Results cont’d
Finally, at the lower right is a choice to
automate award labels so that only full
sheets of 3x10 labels are printed. You
will be told when you hit a multiple of
30 saved labels and then can print full
sheets without wasting any labels.
Also visible is the timer interface
(Colorado Timer is shown here). On
this timer, you just specify the heat you
want from the timer and the times and
splits are automatically imported and
just pop up on the screen! Saves a
great deal of typing!
Entering Results cont’d
Not mentioned on this screen is the option to
AVERAGE WATCH TIMES. Once this has been
chosen you simply type the first wath time and
touch ENTER, then the second watch time and
press ENTER, then the third (or as many as you
have) and press ENTER. After the last time,
press an extra ENTER and the average of the
times is placed in that cell of the grid. As you
type the times, they show across the bottom of
the screen for easy reference.
Entering Results cont’d
You may leave the event any time and return to
finish and all times are automatically saved.
You may rearrange swimmers by clicking and
dragging them from one heat/lane to another or
drop one on top of another to switch the two.
Any changes made here are remembered for the
heat sheets should you want to do some
rearranging but DON’T re-seed or they will be
put back into original seed order.
Entering Results cont’d
You cannot PRINT or SCORE or produce AWARD LABELS until you
have a time or NT or SCR for each swimmer in the event.
You may edit any times now or later by simply overtypng the time with a
correct time. You may then need to re-score the event if it has
already been scored with the error present.
So that’s all that happens during the meet itself and needs a little
practice to be able to do things quickly. Touch F1 for reminders on
this busy screen!
If you are entering times manually, you will need a system to bring the
time cards to you as quickly as possible after each heat is finished
so that you can enter the times and keep up with the meet. Six times
can be typed faster than a heat is swum so you can keep up with a
little practice. If you are NOT typing, you are getting behind.
Scoring
Scoring can be done in a variety
of modes but the simplest is to
pick the scoring type you want
from the boxes at the top and
then specify the start and finish
events to be scored.
Be sure to set the point values
for your scoring system before
doing any scoring.
It is important to understand that
the scoring just adds up the
points that have previously been
assigned in ENTER RESULTS
so that nay corrections made to
an event will be correctly
reflected in the scores
calculated here.
Meet results
Again, there are
many choices to
try out in producing
the complete
results of your
meet so please
experiment to see
what works best
for you.
Note that HTML is
again an option for
rapid posting to a
web site.
Printing for the
newspaper is also
useful here.
Help!
Finally, how to get help!
On the main screen, choose HELP for more details
on each topic. Choose INDEX to see all the
topics.
Contact David Abineri at
[email protected] for email help.
Finally, practice with the program and check out all
your hardware and power connections BEFORE
your meet so that you know all is going to work
properly.
Need a New Feature?
Do let us know if there is something special that
you need in the program and we’ll do our best to
get it included on the next free upgrade.
Always check to see that you have the latest free
upgrade before each of your meets. You can see
what the latest version number is by going to
www.goeasyare.com and clicking on the
Swimming Upgrades link.
Reminders
Easy TEAM Manager is the companion
program to run your team by keeping track
of every swimmer in every meet in every
season and making it possible to generate
many useful and motivational reports as
well as to easily generate electronic
entries for your meets since all the names,
ages and best times are readily available
within the program.
Sample Easy TEAM Manager Reports
Progression of times
report showing each
swimmer’s progress
from meet to meet in
each event.
Sample Easy TEAM Manager Reports
Top Times listed by
event for the whole
team. Really helps in
making line-up for dual
meets etc.
Sample Easy
TEAM Manager
Reports
Times from a single
meet showing the
improvement for each
swimmer in each of
his/her events
Sample Easy TEAM Manager Reports
Improvement report
showing improvement
from the first meet of
the season to present.
Sample Easy TEAM Manager Reports
Best possible relay combinations based on all the swimmers’ times. Saves
lots of times and helps make objective decisions!
Sample Easy TEAM Manager Reports
Multiple meet analysis showing, for each meet the number and percentage of
swimmers achieving their best times. Which meet did we really peak for?
Sample Easy TEAM Manager Reports
Team roster
in a variety
of formats.
Sample Easy TEAM Manager Reports
Attendance
sheets in
several
formats.
EasyWare
For your swimming
software needs.