Transcript Working in Partnership/Use of IT

Working in Partnership/Use of IT
ELECTRONIC MATERIALS MANAGEMENT
Working in Partnership/Use of IT
ELECTRONIC MATERIALS MANAGEMENT
Presented by: Jack Milliken RSS
Marjorie Crilly CHSST
Electronic Materials Management
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Background
Consultation & Installation Process
Role of Material Services Officers
Advantages of Electronic Materials Management (EMM)
The Journey so far
Developments
The Causeway Experience
Electronic Materials Management
Definition “materials management is defined as the
management and control of goods, services and
equipment from acquisition to delivery at the point of
use”
Electronic Materials Management
Seeking the Stock Solution
The Options:
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Physical count & Manual Requisitions - Ward staff
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Electronic Scan – Trust/RSS managed supply chain
using High Density Storage and barcode/Radio
Frequency technology
Electronic Materials Management
THE USE OF INFORMATION TECHNOLOGY
• N I Infrastructure - 4 BOARDS
- 19 TRUSTS
- 6 AGENCIES
• 2 Regional Supplies Distribution Centres
• 1 Finance and Supplies Computer System
• 1 Regional EMM Implementation Team
• IT and Radio Frequency
Electronic Materials Management
Consultation & Installation Process
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Discussion with users on history of product use
Agree maximum stock levels resulting in reduction of stock
Install hardware :- high density storage & radio frequency
Configure space for stock, create bar codes and label store
Train staff on principles and operation of EMM
Commence Electronic Materials Management
Electronic Materials Management
The Role of EMM Material Services Officers
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Scanning and re-ordering of stock
Distribution
Placing of items at point of use (Stock Rotation)
De-Trashing
Electronic Materials Management
Advantages
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Electronic not paper
Materials only ordered as required
Reduces lead time from scan to receipt
Reduction of stock holding
Reduces clinical input by 2 to 5 hrs per week
Eliminates need to “key in” requisitions
Eliminates errors
Rotation of stock and elimination of obsolete stock
Authorisation & Controls In-built – Audit approved
Electronic Materials Management
Benefits for Wards/Departments
• RSS responsible for the management of the supply
chain from receipt of electronic requisition to the
delivery of goods
• RSS deliver - no double handling
• Materials are delivered directly by Material Services
Officers
Electronic Materials Management
Benefits for Wards / Departments
• 4 stocking locations condensed into one area
• 200 product lines on average have a unique bin
location and bar code
• Automatic replenishment at the next delivery
after scanning
• Written requisitions eliminated
• Single body managing the total supply chain
Electronic Materials Management
The Journey So Far
Trust / Agency / Board
Causeway HSS Trust £468K
Belfast City Hospital HSS Trust
Greenpark Healthcare HSS Trust
South & East Belfast Community HSS Trust
225000 Transactions
Ulster Community & Hospitals HSS Trust
£7 million last 12 months
Royal Group of Hospitals Trust
Mater HSS Trust
Down Lisburn HSS Trust
United Hospitals HSS Trust
Craigavon Area Hospital Group HSS Trust
Altnagelvin H & SS Trust
Foyle Community H&SS Trust
Electronic Materials Management
Stock Value
Stockholding Reductions in Ward
8000
7000
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5000
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3000
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7644
2362
Actual Ward
Pre MM Stock Levels
Post MM Stock Levels
Electronic Materials Management
Future Opportunities for Radio Frequency use.
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Non Stock
Pharmacy
Patient Administration Systems
Electronic bed head prescribing
Patient charging
PARTNERSHIP
Where
Why
When
How
PARTNERSHIP
PARTNERSHIP
PARTNERSHIP
ELECTRONIC MATERIALS MANAGEMENT
ELECTRONIC MATERIALS MANAGEMENT
• Review and Feedback
• Decision to Extend
• How to Roll Out?
ELECTRONIC MATERIALS MANAGEMENT
Causeway Hospital
• 103 Stores
• Weekly Scanning – Total of 6 Hours
• Average Stock Cash Saving;
£2000 per non clinical area
£8000 per clinical area