Transcript Meeting Etiquette - CTB/McGraw-Hill

Spring 2012 ISTEP+ Online
Test Administration (TAS)
Training
Slide 2
Meeting Etiquette
Webinars:
Onsite:
• Calls are operator-assisted.
• Phone lines will be muted
during the presentation.
• Submit questions through the
chat window or via the
operator during Q&A portion.
• Conference Number:
1-888-455-7125
• Passcode: ISTEP
• The presentation will be in
two parts.
• Part 1 -We will cover the
PowerPoint slides, followed
by Q&A.
• Part 2 - We will review the
TAS website demo, followed
by practice time and
additional Q&A.
Slide 3
Agenda
Welcome and Session Goals
Checkpoint Review and Milestone Update
Roles/Responsibilities
Test Administration Website (TAS)
Test Delivery Client (TDC)
Support, Resources, Next Steps
ISTEP+ Online Demo
Q/A
Slide 4
Welcome
Indiana Department of Education
• Wes Bruce, Chief Assessment Officer
• Michele Walker, Director, Office of Student
Assessment
• Charity Flores, Assistant Director, Office of
Student Assessment
CTB/McGraw-Hill
• Shiva Doreswamy, Program Manager
• Shelby Gallagher, Program Manager
Slide 5
Session Goals
• Review key
functionality of
ISTEP+ Online
REVIEW
PREPARE
• Prepare Test
Coordinators to
train School Test
Coordinators and
Test Examiners
• Prepare Test and
Technology
Coordinators for
online test
administration
TEST
Slide 6
Milestone Update
Milestones
Dates
Site Readiness (Checkpoint 3)
(3) Apr 20
Test Administration System Access (TAS)
Mar 12
Final Practice/Operational Content Available
Mar 12
Test Administration Support Materials
Mar 12
Practice Tests Created/Assigned by CTB
Mar 12
Complete Class Assignment Changes
Apr 12
Operational Tests Created/Assigned by CTB
Apr 16
ISTEP+ Spring 2012 – Practice Testing
Mar 19 - Apr 27 (May 11)*
ISTEP+ Pre-Administration Q&A (2)
Apr 17 and Apr 24
ISTEP+ Pilot Q&A (Science/Applied Skills)
Apr 18, 19
ISTEP+ Spring 2012 – Multiple-Choice Test
Apr 30 - May 11 (online 10 days)
* Practice Tests can continue through May 11th
Slide 7
Pilot Testing Programs
Milestones
Dates
IREAD-3 Online Pilot – Practice Tests
Mar 12 - Mar 22
IREAD-3 Online Pilot – Test Administration
Mar 19 - Mar 22
Science Online Pilot – Test Administration
Apr 30 - May 15*
Applied Skills Online Pilot – Test
Administration
Apr 30 - May 15*
*Pilots must be taken after student complete the ISTEP+
Operational testing.
Slide 8
Checkpoints Review
• Complete
• RTS Data Entry
Period
• Initial Site Readiness
Status
• Initial Site Readiness
Report
• Early Stress Test
• Technology
Readiness
• Test Delivery Client
Installation
• Site Support and
Troubleshooting
• Final List – Sites/
Grades Testing
Online
• Test Administration
Training
• Test Administration
System Access
• Final Content
Installation
• Test Assignments
• Begin Practice Tests*
• Final Workstation
Check
• Complete Practice
Tests*
Checkpoint 1
Checkpoint 2
Checkpoint 3
(Oct 24 - Dec 2)
(Dec 19 - Jan 20)
(Mar 13 - Apr 20)
Past
Past
Present
* Practice Tests can continue through May 11th
Slide 9
Corporation Technology Coordinator Role
Before Test
During Test
• Download and Install
Final Content
• Conduct final
Workstation Check
• Support schools
during testing.
• Report issues to CTB
support if applicable.
After Test
• Follow up with
Corporation Test
Coordinator
regarding online
testing experience
Slide 10
Corporation Test Coordinator Role (CTC)
Before Test
During Test
• Attend CTB training
• Train STC
• Distribute Online
Examiner’s Manual (OEM)
• Ensure IT staff completed
site readiness tasks
• Manage student data
• Review/update test preassignments if applicable
(CTC or STC)
• Schedule additional
practice tests, if needed
• Print test tickets and
provide to the school.
(CTC or STC)
• Review local assessment
schedule (IDOE has
sample testing schedules)
• Supervise tasks performed
by STC
• Check status on testing
completions
After Test
• Ensure test tickets are
securely destroyed
Slide 11
School Test Coordinator Role (STC)
Before Test
• Review documents
including OEM, quick
start guide, guidance
documents, etc
• Attend Corporationdirected training
• Confirm site readiness
with local IT staff
• Manage student data/
accommodations
• Review/manage test
pre-assignments
• Print and securely
store test tickets (CTC
may print)
• Design local
assessment schedule
During Test
• Supervise
administration of
online testing
• Check status on
testing completions
After Test
• If required, please
complete student test
invalidations by
May 11th
• Return all test tickets
to your CTC
Slide 12
School Examiner Role
Before Test
During Test
After Test
• Determine which
materials you will need
for each testing session
that are “outside” of the
online testing system
• Complete a thorough
review of the ISTEP+
OEM and bookmark the
start of each session
• Have a Timing Chart to
record any timing
Irregularities.
• Confirm and document
online assessment
dates, times, and
locations
• Direct students to the
ISTEP+ Online log-in
screen or open it on the
desktop
• Distribute individual test
tickets to students
• Provide the Test Access
Code for the test
• Read the test directions
aloud from the ISTEP+
OEM
• Walk around the
classroom
• Verify all students have
exited the test properly
• Assist students with
issues during testing
• Record on log any
timing irregularities
• After each test session
collect all the test tickets
and store in a secure
location
• Return all test tickets to
your STC
• Provide all test
irregularity logs to STC
• If required, please
complete student test
invalidations by
May 11th
Slide 13
General Online Test Preparation
•
•
•
•
•
•
Test Coordinator / Tech Coordinator planning team
Accommodation-based student groups
Outside of system accommodations
Local test schedule (transition time between tested grades)
Timing the test (same as paper/pencil)
Tracking testing irregularities
Sample timing chart for logging timing irregularities
To better facilitate recording interruptions that may occur
during the assessment you may find the chart below helpful
Slide 14
Pre-Assigned Test Sessions
CTB
Corps/Schools:
• Create and pre-assign students to all test sessions using
Barcode data
• Practice test sessions already created/assigned.
• Operational will be created/assigned by April 16
•
•
•
•
•
•
On or Before April 12 Add new students to system
Assign online testing accommodations (font, screen reader)
Move students to different classes (reporting)
After April 12 –
New students will need to be added to test sessions by
corporations/schools.
Slide 15
ISTEP+ Online System Overview
Test Administration System (TAS)
Student data management
Test assignments
Testing status
Slide 16
Accessing the System
Corporation- and schoollevel staff granted access
to ISTEP+ Online
Use SSO accounts to
login at
www.ctb.com/istep
Follow the standard
process if new accounts
are required
Slide 17
Test Administration System
Test Administration System (TAS)
 Updated designs
 Improved usability and flow
 Focus on minimal clicks
 Consistent behavior and controls
• Modal windows
• Accordion to show / hide
• Major actions across tabs
Slide 18
Test Accommodations
Accommodations
• Screen reader / Text-to-speech
available for
students with an • Alternative text for graphics
IEP, Section 504 • Variable font size, font color,
Plan, ILP include: screen background color
Slide 19
Demo/Training Website
New in 2012 for Educators and Technology
Coordinators
• Hands-on practice opportunity for educators
Separate website (not Single Sign On ISTEP+)
• Pre-loaded with all IN Corps/ School appended
with word DEMO
Generic accounts
• 2 corporation level and 2 school level
• Distributed thru Secure File Sharing on
CTB.com Navigator
• SSO accounts not applicable here
Students
• Fake student data (2012 altered student data )
similar in format in volume to the actual
ISTEP+ Online
Content
• ISTEP Practice tests in system for scheduling
• Content download package includes all tests
(pilots as well)
Tech Coordinators- Site readiness
• May create students/ users to complete C3
Reporting
• CAUTION! - Data created here is not extracted
for reports or monitored for completion of
practice tests
Slide 20
Test Administration System
Test Administration System (TAS) Enhancements
• Student Bulk Moves ( between classes)
• Password Dictionary Update
• Manage Students Moved Out of School/Not Testing
(name changes, IMAST)
• Do Not Score
• Student Test Number (STN) Display
• Test Ticket Excel Format
Slide 21
ISTEP+ Online System Overview
• Student testing
software (TDC)
• Secure Lock
down browser
Test Delivery
Client (TDC)
Slide 22
Student Testing Tools
Mark for later review
Highlighter
Option (Answer choice) eliminator
Eraser
Manipulative (protractor, ruler, calculator)
Reference card (grade 8)
Application Enhancements (TDC)
556 Error Enhanced
• Wait screen notification (60 sec)
• Option to exit after retry
• Proctor alert
• Graphical indicator of network retry
• Zero time log back into test
1. Connectivity
between
workstation and
CTB server
disrupted.
3. Failure to
reconnect after
60 seconds –
“Exit Test”
2. Attempts
to Reconnect
to Test for 60
seconds
Successful
reconnection
within 60
seconds – Test
automatically
resumes
Slide 24
Support Resources
Need Help?
Support
Options and
Resources
Slide 25
Support Resources
Administration Policies
and Procedures
Assistance
Indiana Department of Education
[email protected]
ISTEP+ Support (CTB)
CTB/Indiana Help Desk
[email protected]
http://www.doe.in.gov/achievement/a
ssessment
http://www.ctb.com/istep
Phone: 317-232-9050
Phone: 800-282-1132 option 2
Toll Free: 888-544-7837
Hours of Operation:
Fax: 317-233-2196
7:30 am - 5:00 pm EST
Slide 26
Support Resources
Resolution Approach
Acts
of Nature
• IDOE Case-by-Case Decision
Test
Administration
Technological
• CTB Customer Support
• General TAS and TDC
functionality questions and
support needs
• Local Site Troubleshooting
• LAN / WAN / ISP
• Bandwidth intensive
applications
Slide 27
Support Resources
• CTB Systems Status
– www.ctb.com/istep - News/Dashboard Ticker
– ISTEP+ Online Home page
– CTB Forum
Slide 28
Next Steps/ Takeaways
Complete Training Evaluation Feedback Form
Train your STC and school staff
Resources available to support installation and troubleshooting
Final testing content available by March 12
Verify final workstation readiness no later than April 20
Complete RTS entry for Checkpoint 3 by April 20
Slide 29
Online Testing Toolkit
Online Quick Start Guide
Online Examiners Manual
Sample Testing Schedules
Online Test Preparation and Administration Checklist
Test Administration Training PowerPoint Presentation
Troubleshooting Guide
Slide 30
Q&A
Questions?
Answers
Slide 31
TAS Demonstrations and Exercises
• Exercise 1: Find a Test Session and Print Test Tickets
• Exercise 2: View Session Status and Invalidations
• Exercise 3: Mark Students Do Not Score
• Exercise 4: Schedule a Test Session
• Exercise 5: View Program Status
• Exercise 6: Find and Edit a Student
• Exercise 7: Add a Student
• Exercise 8: Edit Accommodations (Group of Students)
• Exercise 9: Mark Students Moved Out of School
• Exercise 10: Create or Edit a Class
• Exercise 11: Move Students (Bulk Move)
• Exercise 12: Experience ISTEP+ Online
Slide 32
Exercise 1: Find Test Session/ Print Test Tickets
Click “Manage Sessions” from the Assessments menu tab.
Click on a Test Session from the Session list
Click on Print Test Tickets to View and Print Test Tickets (individual, multiple or
summary).
Open the Adobe print options by clicking File, then Print. Change the Page Scaling
dropdown to Multiple pages per sheet to see how a printout would look with 4 tickets
per page. Click Cancel to cancel the print.
Return to the Home screen.
Slide 33
Exercise 2: View Session Status and Invalidations
Click “Manage Sessions” from the Assessments menu tab.
Click on a Test Session from the Session list to highlight.
Click on the View Status button to view the status of this session
Refer to the Online Test Status column to see the current test status for the student(s).
Refer to the Validation Status column.
Change the status of an additional student to invalid.
Slide 34
Exercise 3: Mark Students Do No Score
Click “Manage Sessions” from the Assessments menu tab.
Navigate to the Session where student needs to be marked “Do Not Score”
Single click session to highlight . Click View Status
Locate student that needs to be marked “Do Not Score”
Single click student to highlight.
Click the Toggle DNS button to mark student “Do Not Score”
Click Close to close session.
Slide 35
Exercise 4: Schedule a Test Session
Click “Manage Sessions” from the Assessments menu tab.
Click the Schedule Session button.
Select a Test Group from the dropdown list.
Select a Grade from the Drop down list
Click to select a Test under Tests Section.
Choose to allow breaks if desired/ set access code.
Click on Test Details bar to assign name, dates and time to test.
Click on the Add Student bar to add students to the test.
Click on the Add Proctor bar to add a Test Examiner to the session.
Click Save to create the test and exit.
Slide 36
Exercise 5: View Program Status
Click “Program Status” from the Assessments menu tab.
Choose the School from the Group dropdown selection.
Select an Assessment
Review Program Status
Slide 37
Exercise 6: Find and Edit a Student
Click “Manage Students” and then “Student List” from the Group menu tab.
Navigate to the School to display students
Click the Magnifying Glass option to open the search window.
Enter the first few letters of the student’s last name and click Search.
Choose the correct student from the displayed list by double clicking on student.
Edit profile details and/or accommodations. Note that certain fields cannot be
updated because this student was loaded in the Pre-ID file.
Click Save and exit out of the student profile.
Slide 38
Exercise 7: Add a Student
Click “Manage Students” and then “Student List” from the Group menu tab.
Navigate to the School to display students
Click the + (plus) symbol to open the Add Student window.
Add student to a class
Enter profile details and accommodations.
Click Save and exit out of the student profile.
Slide 39
Exercise 8: Edit Accommodations (Group )
Click “Manage Students” and then “Assign Accommodations” from the Group menu
tab.
Navigate to the School to display students
Use the demographic selection button to choose a student filter. Choose the
Demographic value “Yes” to filter by that group. Then, click “Apply”.
Use the Group section to select the students or select a few students using the check
boxes next to the student’s name.
Click Edit Accommodations button.
On the Select Accommodations screen, select Add under Color and Font. Next, select
Large Font Size.
Click the Submit button to update the accommodations for the selected students.
Slide 40
Exercise 9: Mark Students Moved Out of School
Click “Manage Students” and then “Out of School” from the Group menu tab.
Navigate to the School to display students
Click the checkbox to the left of the student name.
Click Toggle Out of School button to deactivate student.
To reactivate the student, click on checkbox to the left of student name and click the
Toggle Out of School button again.
To mark several students, click multiple checkboxes before clicking Toggle Out of
School button
Slide 41
Exercise 10: Create /Edit a Class
Click “Manage Hierarchy” from the Group menu tab.
Navigate to the School to display current classes.
Click the plus + icon to open the Add window.
Enter Class details and save.
Edit a Class - double click an existing class to open the Edit window. Edit details, save.
Slide 42
Exercise 11: Move Students (Bulk)
Click “Manage Students” and then “Move Students” from the Group menu tab.
Navigate to the School to display students
Click the checkbox to the left of the student name. To move multiple students, select
several checkboxes.
Click the Move Students button in the upper right corner of the screen to display the
Move Students window.
Navigate to the School and Class where students will move. Click the checkbox next to
the new class assignment. Click Save.
Students are now moved to the new class.
Slide 43
Exercise 12: Experience ISTEP+ Online
Using “Experience ISTEP+ Online”
• URL: http://www.doe.in.gov/achievement/assessment/
Slide 44
Q&A
Questions?
Answers