Transcript Document

Shared Transport Conference
- February 25 2015
Edinburgh and Glasgow’s corporate
use of City Car Club
Keith Stark, Scotland Manager
Keith Kelly, Head of Locations
About City Car Club
• First and largest independent UK car club
operator
• 17 cities and towns
• 30,000 + members
• 830+ vehicles nationwide
• 43% Nox reduction in 12 months
• Fleet mix including hybrid, EV, vans, estate
cars and 7 seat cars
• Proven track record of partnership’s with
Local Authorities
Brief overview of City Car Club
Scotland
Edinburgh
•
•
•
•
•
•
133 Vehicles
5,000 members
38,814 Trips
179,205 Hours
914,681 Miles
106 kg/km
Brief overview of City Car Club
Scotland
Glasgow
•
•
•
•
•
•
32 Vehicles
1,000 members
7,397 Trips
38,740 Hours
207,268 Miles
106 kg/km
Glasgow Better Way to Work Project
• Better Way to Work
Scheme operated by
Glasgow Bike Station
• Support employees of
businesses and
organisations in
Glasgow try active and
sustainable types of
travel
• Attend workplace and
outside events
Energy Savings Trust Car Club
Report
“A car club can deliver a lower cost per
mile than the equivalent grey fleet or pool
car journey as well as significant time and
cost savings arising from a reduction in
business mileage. Additionally, shifting
from grey fleet to a car club can contribute
towards meeting duty of care
requirements and reduce your
organisation’s environmental impact.”
Benefits of Car Club
• Low Emission Vehicles – Scottish Fleet average emissions
106g/km
• Low Particulate Emissions – Scottish Fleet all Euro 5 standard
• Self Service 24/7 – Booking & Access
• Cashless system - No mileage expense claims, fuel cards in
cars
• Itemised Trip Data – no claim inflation
• No requirement to take car to work – commute by public
transport
• Cars available to local community – improved CSR
• Helps reduce Carbon emissions – Fewer cars on the road &
promotes behaviour change
Common denominator in all
successful schemes is strong
corporate use by Councils
Quarterly Council usage of City Car Club in 2014
Edinburgh City Council
City of York Council
Ealing Council
Kirklees Council
Brighton and Hove City Council
Cheshire West & Chester Council
Leeds City Council
Manchester City Council
Nottingham City Council
Sheffield City Council
Liverpool City Council
Glasgow City Council
Camden Council
Southampton City Council
Bookings Hours Miles
1619
6519 26091
1530
5914 21700
1157
4588 24095
833
3008 12666
794
2777 12086
317
2527 12127
729
2323 12753
504
1621
6929
369
1159
4704
424
1035
5143
410
938
4550
237
637
2569
32
467
1182
106
295
977
Case Study: City of Edinburgh
Council
• 9 cars block booked 8:00-18:00 Monday-Friday on discounted
monthly rate plus mileage charge
• Over 500 Council staff registered to use the scheme
• Block booked cars located at 3 Locations close to main Council
Offices
• Messaging to direct staff to pool cars
• Access to 132 + vehicles across the city
• Pool cars used between 2 and 3 times a day
• Mandatory Journey references
• Departmental and cost centre itemised billing
City of Edinburgh Council Block
booking model/virtual pool car
City of Edinburgh Council
Block booking model
City of Edinburgh Council
Block booking model
York City Council Block
Booking Model
“The collaboration
between City of York
and City Car Club has
reduced the grey fleet
in the city by 24% and
saved the council
nearly £100,000 in
2013”
Grey Fleet Comparison
Factor
Grey Fleet Vehicle
Car Club Vehicle
Investment
No cost – but no control
Annual membership
Management
Administrative staff
Fully managed
Bookings
Provide staff parking
On line booking, in car keys
Availability
24/7 availability
24/7 availability
Monthly cost
Expense claim – mileage
inflation
Pay-as-you-go includes fuel
Keeping it clean
No control
Cleaned fortnightly
Roadworthiness
Duty of care risk
Checked fortnightly
User complaints
n/a
Immediate response
Paying for fuel
Expense claims
Fuel cards included
Utilisation
Available for private use
Available for private use
Pool Vehicle Comparison
Factor
Pool Vehicle
Car Club Vehicle
Investment
Capital or lease cost
Annual membership
Management
Administrative staff
Fully managed
Bookings
Booking & key
management
On line booking, in car keys
Availability
When ‘reception’ available
24/7 availability
Monthly cost
Fixed cost plus fuel
Pay-as-you-go includes fuel
Keeping it clean
Organise valeting
Cleaned fortnightly
Roadworthiness
Organise Checks
Checked fortnightly
User complaints
Complaints system
Immediate response
Paying for fuel
Fuel cards/expense claims
Fuel cards included
Utilisation
No evening/weekend use
Available for private use
Feel free to get in touch with Keith
0131 466 8172
07973 186974
[email protected]
Edinburgh University
Joining Process
Edinburgh University
Management Information
UoE Ref Res Start
Department
UoE Centre
27
09:15 12/12/14
ResStart
Res End Res End
10:45 12/12/14 10:45 12/12/14
TBE
TBE
Hours Driven
1.5
Miles Name
3
Applications Multimedia Team
875060
[email protected]
Line Manager Email
111
YC13 URV
56
08:15 08/12/14
12:15 08/12/14 14:00 08/12/14
5.75
7
Computing Support team
564016
[email protected]
111
YC13 URV
56
09:30 09/12/14
15:15 09/12/14 17:30 09/12/14
8
2
Computing Support team
564016
[email protected]
79
YC13 ZGH
56
12:00 10/12/14
17:30 10/12/14 17:30 10/12/14
0
0
Computing Support team
564016
[email protected]
79
YC13 ZGH
56
13:00 10/12/14
16:15 10/12/14 18:00 10/12/14
5
7
Computing Support team
564016
[email protected]
111
YC13 UTF
56
07:00 17/12/14
09:15 17/12/14 10:00 17/12/14
3
6
Computing Support team
564016
[email protected]
111
YK12 WUH
66
11:00 09/12/14
12:30 09/12/14 12:30 09/12/14
0
0
Help Services
869061
[email protected]
111
YC13 URV
80
09:00 02/12/14
12:45 02/12/14 13:00 02/12/14
4
74
Recruitment & Admissions Liaison Service
406LPS
[email protected]
111
YC13 URV
[email protected]
CO2 Emissions
Driven Vehicle Plate
96
12:30 02/12/14
19:00 02/12/14 19:00 02/12/14
6.5
116
Help Services
869061
111
YF13 LWU
107
09:00 02/12/14
14:30 02/12/14 15:45 02/12/14
6.75
16
Estates & Buildings
415000
[email protected]
99
YC12 KDX
111
11:45 01/12/14
13:00 01/12/14 13:15 01/12/14
1.5
4
Information Services
875060
[email protected]
92
YD63 FDJ
111
10:00 24/12/14
11:15 24/12/14 11:30 24/12/14
1.5
18
Information Services
875060
[email protected]
168
EF13 MLX
115
12:00 10/12/14
15:00 10/12/14 15:15 10/12/14
3.25
73
Architecture
RA2307
[email protected]
118
YC63 VWF
122
14:00 08/12/14
15:45 08/12/14 16:30 08/12/14
2.5
13
Centre for Cardiovascular Science
199CPU
[email protected]
111
YF13 LWU
Management Information
• Completely automated joining process – with line manager
email approval & confirmation
• Journey reference for every trip
• Departmental & cost centre invoicing
• Quarterly reporting – bookings, mileage, emissions & costs
• All members driving records checked with DVLA