Transcript A9 Keir Roundabout to Luncarty

Action Programmes
KAG / HoPS / PAD Workshop
3rd March 2014
Overview
Overview
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Aims & Objectives
Action Programme Requirements
Review of current practice
Good Practice
Overview
Requirements
Review
Good Practice
Overview
• Aims
– Improve delivery of development through planning
– Develop better understanding & use of Action Programmes
• Objectives
– Review requirements, policy and guidance
– Review and discuss examples
– Identify good practice…with further input today
Overview
Requirements
Review
Best Practice
Requirements
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Planning etc. (Scotland) Act 2006
• The Town and Country Planning (Development
Planning) (Scotland) Regulations 2008
• Planning Circular 6/2013: Development Planning
Requirements
• How the authority proposes to implement the plan
• They must set out:
– actions required to deliver plan policies and proposals;
– the name of the person who is to carry out the action; and
– the timescale for carrying out each action
• May be expected to include the delivery of key infrastructure
and the preparation of supplementary guidance
• A key tool in instigating action and co-ordinating the activity
of a range of agencies and organisations.
Overview
Requirements
Review
Good Practice
Requirements
• Consider scope and style of the Action Programme at an early
stage to ensure that deliverability guides the content of the
plans themselves.
• Consult and consider the views of:
– the key agencies
– the Scottish Ministers;
– anyone named in the Action Programme.
• Submitted to Ministers alongside proposed SDPs and LDPs
• Adopted and published within three months of the plans, kept
under review and republish at least every two years
Overview
Requirements
Review
Good Practice
Requirements - Summary
• Action for each policy & proposal
– Grouping policies
– Focus on priorities
– Doesn’t apply to supplementary guidance
– Every policy should be used & so require action
• Named person
– Name of organisation ok
– But advantages being as specific as possible
• Timescale for action
Overview
Requirements
Review
Good Practice
Review
Key Agencies Review
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Reference to the Plan and link the ‘Bigger Picture’
SMART Principles should be applied
Clarity on roles and responsibilities
Benefits of early engagement and agreement
Overview
Requirements
Review
Good Practice
NPF2
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Action Number and Main Document Reference
Action Description
Link to Strategy
Milestones
Lead Partners / Delivery Bodies
Progress
Overview
Requirements
Review
Good Practice
NPF3
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Action Reference
Action Description
Lead Partners / Delivery Bodies
Progress
Overview
Requirements
Review
Good Practice
GCV
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Overview
Proposal Number
Proposal Description
Lead Partner / Delivery Organisations
Progress
Further Information
Requirements
Review
Good Practice
TAYplan
• Action Heading
• Policy / Proposal
Ref
• Proposal
Description
• Phasing & Timing
• Funding &
Responsibility
• Priority
• Progress
Overview
Requirements
Review
Good Practice
ACS
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Action Reference
Action Description
SDPA Role
Milestones
Lead Partners / Delivery Bodies
Resource
Deliverables
Overview
Requirements
Review
Good Practice
Falkirk Council
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Policy
Action reference
Actions
Lead agency
Timescale
Progress
Aberdeen City Council
• Action Reference
• Timescale by quarter then year
• Notes/infrastructure requirements
CEC
Overview
Requirements
Review
Good Practice
But what about the process of action
programming?
Good Practice
Key issues
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Too much focus on product as opposed to process
Left too late in process to start thinking
Discussion with delivery partners needs timed correctly
Need to use AP to test plan and site effectiveness
Not linked to corporate/budget planning
Out of date before it is published
Just a status report – not driving delivery
Overview
Requirements
Review
Good Practice
Good practice themes
Purpose
- Stimulate delivery not just record
actions
- Ensure plan is effective and deliverable
= iterative relationship between DP/AP
- Key project planning tool
Process
- Early circulation/consultation
- Formation of a delivery group
- Corporate process/product – LAs and
stakeholders
- Change wider decision-making and
budget-forming processes
- Live updates and 2 yearly publication
Scope
- Statutory requirements –
actions/persons/timescales
Consider scale: plan-wide/ location-specific/
site-specific
- Avoid overlap with other tiers
- Group similar actions
- Develop ‘SMART’ actions
Product
- Table format most common
- Short and concise more effective
- Spatial emphasis rather than thematic
- Links rather than full details
- Proforma or clarity on statutory/commonlyused elements?
Action Programme - Product
Essential (statutory)
Commonly Used
• Delivery Actions
• Timescale for Conclusion
• Named Person
(Organisation/Team/Individual)
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Table / List Format
Reference (page, policy, area etc.)
Delivery Lead / Partners / Stakeholders
Progress Updates
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Location Plans
Contact Information
Completions / Approvals Update
Policy or Site per page
Report Format
Use of Colour / Symbols
Additional Information
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Priority Designation
Risk Designation
Funding Source / Position
Programme / Build Rate
Policy Theme / Area Groupings
Partner / Stakeholder Logos
Weblinks
Overview
Requirements
Review
Good Practice
Good Practice - summary
• PURPOSE (Focus on actions to deliver plan)
• SCOPE (Statutory requirements + additional info)
• PROCESS (link to corporate processes – LAs and
stakeholders)
• PRODUCT (Different styles, concise, spatial, clear leads)
Focus on the process of action programming (not just
publication of a document)
DISCUSS!
Overview
Requirements
Review
Good Practice
Action Programmes
KAG / HoPS / PAD Workshop
3rd March 2014