Transcript Western Idaho Community Action Partnership Board of

Western Idaho Community
Action Partnership Board of
Directors’ Training
Why a War on Poverty?
• The Economic
Opportunity Act
(EOA) of 1964 stated,
under section 2 “FINDINGS AND
DECLARATION OF
PURPOSES”:
“The United States can achieve its full
economic potential as a nation, only if every
individual has the opportunity to contribute
to the full extent of his capabilities and to
participate in the workings of our society. It
is, therefore, the policy of the United States
to eliminate the paradox of poverty in the
midst of plenty in this nation by opening to
everyone the opportunity to work and the
opportunity to live in decency and
dignity…”
Eight Titles under EOA
I.
Work training and work study programs,
which was the forerunner of CETA and
PIC
II.
URBAN AND RURAL COMMUNITY
ACTION PROGRAMS
III. Special Programs to combat poverty in
rural areas.
IV. Employment and Investment incentives
V. Work experience, training and daycare
programs
VI. Administration and Coordination
VII. Treatment of income for certain public
assistance purposes
VIII. Domestic Volunteer Service
Programs (VISTA)
TITLE II – SECTION 201:
URBAN and RURAL CAPS
“To stimulate better focusing of all available local,
state, private and federal resources upon the goal of
enabling low-income families and low-income
individuals of all ages, in rural and urban areas, to
attain the skills, knowledge and motivations and
secure the opportunities needed for time to become
fully self-sufficient….To provide for the basic
education, health care, vocational training and
employment opportunities in rural America to enable
the poor, living in rural areas to remain in such
areas and become self-sufficient therein…..”
Who can establish and carryout
the meaning of Title 2?
Who can start a Community Action Agency?
1. Political subdivision or
2. Combination or Political
subdivisions or
3. Public or Private Non-profit
designated by State OR Political
subdivision.
TRI-COUNTY CAP established
in July of 1965:
Included Valley, Boise, and Gem Counties
Western Idaho Community
Action Program, Inc.
In 1967 we added Payette,
Washington and Adams
Counties
WICAP was incorporated in
January, 1968
COUNTIES ADDED
• Malheur County, OR was added to WICAP
in 1970
• Canyon County was added in 1982
Corporation Requirements
Articles of Incorporation
By-Laws
Board of Directors
There are Certain Requirement
under law for the Board of
Directors
Tri-Partite
1/3 Public Sector
1/3 Low-Income Sector
1/3 Private Sector
How are members selected?
PUBLIC SECTOR
Chief elected officials or appointed by them
In January, following an election, the counties
are contacted and asked for representation
LOW-INCOME SECTOR
Represents the Low-Income community
Once a year we hold democratic
elections to assure full participation
of the poor
PRIVATE SECTOR
Represent the community: business,
industrial, labor, religious, welfare,
educational groups with interests in the
community
Names are submitted by organizations and
are Board approved
Responsibility of Board
• Assure compliance
with all provisions of
contracts awarded to
WICAP
• Secure maximum
feasible participation
of the residents or
groups that the agency
will serve
Committees of the Board
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Executive
Finance
Personnel
Planning
County Advisory
EXECUTIVE
Composition:
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Chairman
Vice Chairman
Secretary
Treasurer
Ex-Officio members
– Executive Director
– Administrative Staff
at discretion of E.D.
Other members will
be added if there is
not representation
from all sectors
EXECUTIVE
Duties:
• Assumes all the powers and functions of the
Board of Directors when full Board is not
available to handle emergency situations
• Annually reviews the WICAP By-Laws and
make recommendations to the Board
• Counsels and advises the Executive Director in
making administrative decisions
FINANCE
Composition:
• Treasurer
• 2 members appointed by Chairman
• Ex-Officio members
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Chairman
Financial Officer
Executive Director
Planning & Operations Officer
FINANCE
Duties – recommend to Board after:
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Review of ALL budgets in detail
Review of all major budget changes
Review of monthly reports
Annually review of the Fiscal and Administrative
Procedures Manual
• Assurance that all Fiscal Procedures are executed and
followed as spelled out by funding sources
PERSONNEL
Composition:
• Chairman
• Additional members appointed by
Chairman to represent all sectors
• Ex-Officio members
– Executive Director
– Personnel Officer (if one is
designated)
PERSONNEL
Duties:
• Annually review Personnel Policies and Procedures
• Handle personnel grievances
• Advise the Executive Director on general and specific
personnel matters
• Serve as recruitment and screening when hiring Executive
Director
• Conduct annual evaluation of E.D.
• Implement WICAP Career Development Plan
• Assure the proper execution of all agency personnel
procedures.
PLANNING
Composition:
• Vice Chairman
• Other members appointed by Chairman (onehalf regular members, one-half alternates and
county committee members
• Ex-Officio members
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Executive Director
Planning and Operations Officer
Program Specialists
Chairman of the Board
PLANNING
Duties:
• Establish detailed planning process needed to
establish goals
• Monitor progress in obtaining new goals
• Work with staff in establishing annual work
plans
• Semi-annually evaluate and monitor progress in
accomplishing work plans
• Recommend amendments for work plans
COUNTY ADVISORY
Composition: One committee per county
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1/3 Public
1/3 Low-Income
1/3 Private
Ex-Officio member
– County Center Staff
The number of
members may
be from 9 – 21
COUNTY ADVISORY
Duties:
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Regularly monitor progress in work plans in each county
Recommend strategy for achieving work plan to county staff
Provide support for all county program staff
Act as an advisory group to the Executive Director in hiring
of center managers
• Evaluate the involvement of low-income in all funded
programs and make recommendations to staff
COUNTY ADVISORY
Duties con’t.:
• Evaluate the impact of all work plans and long
range goals
• Recommend new programs, changes or
revisions to the WICAP Planning Committee or
Board
• Isolate local needs and/or issues related to the
poor and establish plans for working on these
issues
COUNTY ADVISORY
Duties con’t.
• Provide support for local issue groups
• Assure full low-income participation at all
planning meetings of affordable, low, and
moderate income housing
WICAP Organizational Chart
Board of Directors
Executive
Director
Head Start
Policy Council
Head Start
Parent Committees (11)
Executive Assistant
Head Start/Deputy
Director
Head Start Sites (7)
Home Base Sites (3)
Receptionist/
Clerk
Program Management
Coordinator
Advisory
Committees
Financial Officer
Program Manager
Finance Office Manager
Bookkeeper II
Program Management
Facilities Advisor
Support Technician
Early Head Start Sites (3)
Facility Support Technician
Community Services
Block Grant
Coordinator
Support Technician (2)
Human Resources
Advisor (2)
Transporation
Field Advisor (2)
Youth Companion
Coordinator
Support Technician
Bus Driver (13)
Computer Systems
Analyst
Training Advisor
Computer Operations
Advisor
Family Services
Coordinator
Support Technician
Children Services
Coordinator
Temporary Emergency
Food Assistance
Coordinator
Bus Monitor (13)
Custodian
Youth Companions
Low Income Home
Energy Assistance
Coordinator
Home Base
Field Advisor (2)
Data Entry Clerk (2)
Home Visitor (6)
Application Intake Clerk
Family Services
Field Advisor (2)
Homemaker
Coordinator
Education Field Advisor (4)
Family Advocate (7)
Teachers
Disabilities/Mental Health
Field Advisor (2)
Nutrition Field Advisor
Cook (10)
Outcomes
Monitor (2)
Homemaker Assistant
Health Coordinator
Special Needs
Aides (2)
Health Field Advisor (2)
Health Monitor (7)
Homemakers
Assistant
Program Manager
Community Action
Centers (6)
ADMINISTRATION
Executive Director is responsible for:
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General Administration
Personnel
Fiscal
Planning and
Development
• Head Start Programs
• Center Management
• Program Management
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Public Relations
Employee Training
Board Guidance
Fund raising Projects
General Administration
• Staff Meetings
• Attend conferences, special trainings, etc.
• Communication
– Intra-staff communications are on an informal
basis – i.e. Coordinator contact Center staff
direct – vise-versa
• Need to know about special events, meetings, etc.
and be involved where possible
Personnel
Under the direction of the Executive
Director
• 200+ Employees – Full and Part time
• Job Descriptions for all positions
• Career Development Plan Assures
– No discrimination
– Advancement of in-house personnel
– Salary classifications
Personnel – con’t.
• Personnel Policies – approved by Board
– Assure standardization and equalization of
treatment of employees
– Establish regulations for employees’ rights –
and employer rights
• Hatch Act regulations
Fiscal
Under the direction of the Executive
Director
• Maintain Grants
– Compare budgets to actual spending
– Prepare budgets for required grants
• Maintain WICAP inventory by Grant
Fiscal – con’t.
• Check signing procedures
– Checks require two signatures for
purchases/payroll over $500
– Two employees and two Board members have
signing privileges
• Review contracts before they are signed as
required by E.D.
Fiscal – con’t.
• New contracts are presented to the Board
for acceptance
• Contract continuations, extensions are
viewed by at least 2 staff before being
signed by the Executive Director (as
required by E.D.
• Financial Policies assure conformity to
regulations.
Fiscal – con’t.
• Single Audit is required on the Federal
Funds
• State monitors on a yearly basis
• Federal monitors on a three year basis
• Monthly expenditures are approximately
$466,000
FUNDING HISTORY
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1981 - $1,300,000
1982 - $938,639
1983 - $1,037,016
1990 - $1,630,000
1992 - $2,979,499
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1994 - $3,031,275
1996 - $3,129,611
1998 – $4,864,667
2000 - $4,950,203
2002 - $6,739,000
PLANNING & DEVELOPMENT
Under the direction of the Executive
Director
• Yearly plan for
Community Services
Block Grant (CSBG)
• Proposals for new
programs
• Grant writing
• Housing Issues
WICAP FAMILIES/INDIVIDUALS
SERVED
COUNTY
1980’s
1990’s
2000’s
Adams
47/171
117/297
175/400
Boise
47/167
80/338
218/500
Canyon
1,520/8,850 3,016/10,284 3,900/9,000
Gem
189/774
644/2,297
800/2,000
Payette
508/2,707
778/2,462
1,740/4,000
Valley
103/494
386/914
392/900
Washington
187/682
360/1,044
800/2,000
Commitment and Purpose
While there have
been many
changes in
programs over the
years, the mission
and purpose of the
agency has NOT.
Mission Statement
• To promote the capacity, competency,
responsibility, opportunity, power and selfsufficiency of people experiencing economic and
related problems or disadvantages;
• To create an environment in the community that
values and supports shared responsibility,
cooperative problem solving, and social, cultural,
and economic diversity.
Vision Statement
Our vision is:
• A diverse community in which each individual consistently
treats others with respect and compassion, and in which all
have the opportunity to reach their potential;
• Families that provide stability, love, and support to their
own members as well as to the larger community;
• The staff of WICAP working together, with the
commitment and resources needed to offer the highest
quality services that meet the expressed needs of its
customers.
We hope you have enjoyed this
presentation
If you have any questions, you may call your local
Community Action Center or Head Start Site