Transcript Slide 1
Fall 2014 Reading & Mathematics Retake Training Materials
Overview
These training materials are based on the
Fall 2014 Reading & Mathematics Retake Test Administration Manual
(
Fall 2014 Retake Manual
) and are available at
www.FLAssessments.com/FallRetake
. These training materials are designed to highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation,
so it is imperative that school staff read and familiarize themselves with all information in the manual in addition to using these training materials.
2
Test Administration Manual
The Fall 2014 Retake Manual includes scripts and instructions for administering the computer-based Reading and Mathematics Retakes.
Scripts and instructions for administering accommodated computer-based forms (via TestHear) and scripts for administering paper-based accommodations (regular print, large print, braille, one-item-per-page) are located at
www.FLAssessments.com/FallRetake
.
3
Resources
The following resources for this administration can be found at
www.FLAssessments.com/FallRetake:
• • • • • • • • • • • • • • • Test administration manual Scripts and instructions for administering TestHear accommodated forms Scripts for administering paper-based accommodations Braille scripts Forms to report test irregularities/security breaches and missing materials Training materials Student tutorials Comment forms Blank Administration Record/Security Checklist Security Log
Test Administrator Prohibited Activities Agreement Test Materials Chain of Custody Form Test Administration and Security Agreement
Parent/Guardian Letters Materials Return List Retake Manual Page v 4
CBT Support
Computer-Based Testing
• Resources for computer-based testing, including information about test setup, best practices, and training resources, are located at
www.FLAssessments.com/CBTTrainingResources
.
• The
CBT Test Administrator Quick Reference Guide
is available at
www.FLAssessments.com/AdditionalResources
.
• If a technical issue interrupts testing and is not able to be resolved quickly, school staff should contact Pearson Customer Support at 877-847-3043 and notify the Student Assessment & Educational Testing office immediately (Request a Level 2 Tech). –
If a student still has difficulty logging in or gets kicked out of his or her test more than once, that student should not continue attempting to log in until the issue is diagnosed and resolved.
5 Retake Manual Pages v, vi
Test Administration Schedule
Note: No testing on October 9 due to Secondary Early Release Day.
Retake Manual Page 1 6
Students to be Tested
FCAT 2.0 Reading Retake
• Students who entered Grade 9 in the 2009–10 school year through the 2012 –13 school year and are pursuing a standard Florida high school diploma must pass the Grade 10 FCAT 2.0 Reading test or obtain a concordant score on the ACT or SAT as one of the requirements for graduation.
• The following students are eligible to participate in this administration: – Retained Grade 10 or Grades 11 – Adult (AD) regular high school students who have not yet passed the Grade 10 FCAT 2.0 Reading test.
– Students who enrolled in Grade 9 prior to the 2009 FCAT 2.0 Reading Retake.) – 10 school year but have not yet passed the Grade 10 FCAT Reading test. (Because the FCAT Reading Retake is no longer offered, these students will participate in the 7 Retake Manual Page 1
Students to Be Tested
FCAT Mathematics Retake
• Students who entered Grade 9 in the 2009–10 school year or earlier, are pursuing a standard Florida high school diploma, and have not yet passed Grade 10 FCAT Mathematics test or obtained a concordant score on the ACT or SAT in order to fulfill the graduation requirement are eligible to participate in this administration. • The FCAT Mathematics Retake will be administered for the last time in Spring 2015. Students who still need to pass the Grade 10 FCAT Mathematics after Spring 2015 must earn a concordant score on the ACT or SAT. • Students who entered Grade 9 in the 2010–11 school year and beyond do NOT take the FCAT Mathematics Retake. 8 Retake Manual Pages 1, 2
Students to be Tested: Special Programs
Program Florida Virtual (FLVS-FT) Full-Time 9-12 Miami-Dade Online Academy (M-DOA) District Number 71 School Number 0400 Participation Status Registration/ Reports MUST Florida Virtual School Program 13 7001 MUST Miami-Dade Online Academy
9 Retake Manual Page 9
Students to be Tested
Students with Disabilities (SWD)
• Eligible students with disabilities participate in the Retake administration in one of the following with, or without accommodations, as documented on an IEP or 504 Plan.
English Language Learners (ELLs)
• Eligible ELLs are expected to participate in the Retake administration no matter how long these students have been receiving services. 10 Retake Manual Page 3
Students with Disabilities Accommodations
• Administration Accommodations − Flexible presentation − Flexible responding − − − Flexible setting Flexible scheduling Assistive Devices and Tools • Paper-based Accommodations − Regular print − Braille − Large print (Unique Accommodation for CBT) Retake Manual Pages 3, Appendix A 119-127 11
Students with Disabilities Accommodated Test Forms
Test Hear: Assigning an Accommodated Form
Click “Specify” or “Override” on the Session Details screen to assign a specific form.
Form Name in PearsonAccess
Lrg Prt Zoom Con Scr Rdr Lrg Prt+ Con Lrg Prt+Scr Rdr Lrg Prt+ Con+Scr Rdr Zoom+ Con Zoom+Scr Rdr Zoom+Col Con +Scr Rdr Con+Scr Rdr Assistive Devices
Accommodations Offered
Large Print Zoom Color Contrast Screen Reader Large Print and Color Contrast Large Print and Screen Reader Large Print, Color Contrast, and Screen Reader Zoom and Color Contrast Zoom and Screen Reader Zoom, Color Contrast, and Screen Reader Color Contrast and Screen Reader Assistive Devices 12 Retake Manual Pages 73-74, Appendix A 122
English Language Learners Accommodations
• ESOL Levels 1-4 Only – Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: Flexible Setting Flexible Scheduling Additional Time Assistance In Heritage Language Approved Dictionary Retake Manual Appendix A 128-129 13
Test Security State and District Requirements
• Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo /InfoForTestChair.asp
– Adopted by School Board: SB Policy 2605 – General Guidelines • Florida Test Security Statute and Rule – Florida Statute 1008.24 – criminal misdemeanor – Florida State Board Rule 6A-10.042
• School Procedural Checklist (FM-6927) • District Monitors Retake Manual Pages 10-11, Appendix C 149-154 14
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC,
inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement.
Examples of prohibited activities include the following: • Reading or viewing the passages or test items before, during, or after testing • Revealing the passages or test items • Copying the passages or test items • Explaining or reading passages or test items for students • Changing or otherwise interfering with student responses to test items • Copying or reading student responses • Causing achievement of schools to be inaccurately measured or reported 15 Retake Manual Pages 10-11, Appendix C 149-154
Test Irregularities/ Security Breaches
• Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately.
• If a test irregularity or security breach is identified, the school assessment coordinator
must
contact the Student Assessment & Educational Testing Office at 305-995-7520 to discuss possible test invalidations.
16 Retake Manual Page 12
Test Irregularities/ Security Breaches
• For test irregularities requiring further investigation and for security breaches, a written report must be submitted within 7 calendar days after the irregularity or security breach was identified. The report must include: – The nature of the situation – The time and place of the occurrence – The names of the people involved – Copies of completed forms (Test Administration and Security Agreements, Test Administrator Prohibited Activities Agreements, Test Materials Chain of Custody Form, etc.) – A description of the communication between the Student Assessment & Educational Testing Office and school personnel – How the incident was resolved – What steps are being taken to avoid future test irregularities or security breaches 17 Retake Manual Page 12
Missing Materials
• Schools must investigate ANY report of missing materials and report missing secure materials (e.g., Reading Passage Booklet, Student Authorization Ticket, used work folder or worksheet, Session Roster) to Student Assessment & Educational Testing Office immediately at 305-995-7520. • Within 7 calendar days of the incident, a written report must be submitted to Student Assessment & Educational Testing Office. The report must include: − The nature of the situation − The time and place of the occurrence − The names of the persons involved − Copies of completed forms (Test Administration and Security Agreements, Test Administrator Prohibited Activities Agreements, Test Materials Chain of Custody Form, etc.) − A description of the communication between the Student Assessment & Educational Testing Office and school personnel − How the incident was resolved − What steps are being implemented to avoid the future losses 18 Retake Manual Pages 12
Caveon Forensic Analyses
• Caveon will analyze data to identify highly unusual test results for two primary groups: – Students with extremely similar test responses; and – Schools with improbable levels of similarity, gains and/or erasures.
• Only the
most extreme
results are flagged and withheld – One in a trillion chance of the pattern occurring by chance 19
School Assessment Coordinator Before Testing
• • • •
Communicate Testing Policies to Parents/Guardians and Students Electronic Devices Policy
––If students are found with ANY electronic devices, including but not limited to cell phones and smartphones, during testing OR during breaks, their tests will be invalidated.
Leaving Campus
—If students leave campus before completing a test session (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete that session. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day.
Testing Rules Acknowledgment
—Prior to testing, students will be asked to affirm a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” Students taking a computer based test show that they have read the statement by clicking a box (TestNav) or circle (TestHear); in a paper-based test, a signature line appears below the statement.
Discussing Test Content after Testing
—The last portion of the testing rules read to students before they sign/check the acknowledgment reads, “After the test, you may not discuss the test items with anyone. This includes any type of electronic communication, such as texting, emailing, or posting online, for example, on websites like Facebook, Twitter, or Instagram. If you are found sharing information about test items, even without the intent to cheat, your test will be invalidated.” Retake Manual Pages 24-25
School Assessment Coordinator Before Testing
Receive Materials and Maintain Security
• Box contents are listed on page 54 of the Fall 2014 Retake Manual.
• Inventory the contents of the boxes within 24 hours of receipt and report missing materials immediately to Student Assessment & Educational Office at 305-995-7520.
• Keep materials secure at all times and maintain your
Test Materials Chain of Custody Form
area.
. • No more than three people should have access to the locked storage • Do not open shrink-wrapped materials or begin preparing (applying student labels) more than materials.
three days
prior to testing.
• Save the original boxes for returning TO BE SCORED special document • If you need additional materials, please contact the Test Distribution Center at 305-995-3743 or if you have questions, contact the Student Assessment & Educational Office.
21 Retake Manual Pages 54-55
School Assessment Coordinator Before Testing
Arrange Practice Test Sessions
• Schedule and arrange practice tests (ePATs) as described in the Fall 2014 Retake Manual. • Before a student can participate in this computer-based administration, the student must complete the correct ePAT to learn how to use the computer-based system.
If a student has previously participated in an ePAT for the subject test he or she will take, the student is not required to participate in an ePAT for this administration.
• To access instructions for downloading and installing the ePAT Launcher and practice test content, go to
www.FLAssessments.com/ePATs
. 22 Retake Manual Pages 19, 59-60
School Assessment Coordinator Before Testing
Arrange Practice Test Sessions (cont.)
• Students who require accommodated CBT forms (e.g., screen reader, large print, color contrast, zoom, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing.
• Accommodated practice forms (TestHear ePATs) and scripts are available at
www.FLAssessments.com/ePATs
. 23 Retake Manual Pages 19, 59-60
School Assessment Coordinator Before Testing
Prepare the Room for Testing
• Tests should be administered in a room that has comfortable seating, good lighting, adequate ventilation, and sufficient workspace. • Visual barriers should be installed on each workstation.
• Students must not be able to easily view other students’ computer screens or test materials. – During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. 24 Retake Manual Pages 19, 56-57
School Assessment Coordinator Before Testing
Prepare the Room for Testing (cont.)
• When you arrive on the day of testing, open each student workstation in the testing room to the student login screen, but
do not log in for students
.
• Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete a form after testing (
www.FLAssessments.com/RetakeStudentCommentForm
). • Post the sign that reads
TESTING
cover all visual aids in the room.
—Please Do Not Disturb
and display the stopping time as instructed in the script. Remove or • Ensure that the test administrator is able to contact you or the technology coordinator without leaving the room unattended.
25 Retake Manual Pages 19, 56-57, scripts
School Assessment Coordinator Before Testing
Train Test Administrators and Proctors
• • You are responsible for training all test administrators and proctors,
including non-school-based instructors (e.g., itinerant teachers)
. You must train several employees to act as possible alternates.
Test Administrators must be certified educators.
• Test administrators who will be administering the test to students using large print, braille, or one-item-per-page materials must be trained in the use of those test materials.
• For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.
• Test administrators must be familiar with all appropriate sections of the manual, as well as accommodated scripts and instructions located at
www.FLAssessments.com/FallRetake
, if applicable.
26 Retake Manual Pages 11, 57-58
School Assessment Coordinator Before Testing
Retake Manual Pages 11, 57-58
Train Test Administrators and Proctors (cont.)
•
School Personnel
may − Prepare, distribute, and collect materials under direct supervision of the test administrator − Complete student grid sheets • •
Non-school Personnel
may − Assist in monitoring test administration only − Only be used as an “extra” pair of eyes
M-DCPS students
may NOT serve as proctors.
•
Required Ratio for FCAT/FCAT 2.0 Administrations Ratio* Paper-based Computer-Based 1:30 1:25 *Adult to student ratio.
It is
strongly recommended
that a proctor be assigned to every testing room.
27
School Assessment Coordinator Before Testing
•
Train Test Administrators and Proctors:
Review test security policies and procedures and collect the following
:
– Signed
FCAT 2.0 Test Administration and Security Agreement
, which indicates that he/she: – – Has received training Has read the Test Security Statute and State – Board Rule Has read all applicable portions of the test – administration manual(s) Understands and agrees to adhere to all test security and administration policies and procedures, and – Signed a
Test Administrator Prohibited Activities Agreement
with the certification number recorded Retake Manual Pages 57-58, Appendix D 157-158, 169 28
School Assessment Coordinator Before Testing
Supervise Test Administration
Test administrators must ensure that students: • Have cleared the area around their workstations of all materials except for the appropriate test materials.
• Click the Testing Rules Acknowledgment box and enter the correct test group code.
• Do not have books, notes, scratch paper, or electronic devices of any kind during testing or during breaks within a test session, even if they do not use them.
• Do not talk to other students or make any disturbance.
• Are working independently.
• Are working in the correct test and session (check student name and test on the screen).
29 Retake Manual Pages 28, 82
School Assessment Coordinator Before Testing
Supervise Test Administration (cont.)
• • • • • • Test administrators should be advised that: It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing.
While students may be encouraged to continue working, test administrators MAY NOT talk with them about test items or help students with their answers, nor you discuss test items or answers with students, even after testing is complete. If a student’s computer is disconnected from the test, they should contact you or the school tech to help diagnose any technical issues. If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved. If students finish the test before the allotted time for the session has elapsed, they may be encouraged to go back and check their work.
After they have completed the test, assist students with accessing the student comment form at
www.FLAssessments.com/RetakeStudentCommentForm
.
30 Retake Manual Pages 28, 82
School Assessment Coordinator Before Testing
Test Materials Needed (as applicable):
• Test Administration Manual • Session Roster or Administration Record/Security Checklist • Student Authorization Tickets (CBT) • Seating Chart • Calculators • Test Group Code • Seal Code (Session 2) (CBT) • Security Log • CBT Work Folders • CBT Worksheets • FCAT Mathematics Reference Sheets • Reading Passage Booklets (accommodations) • Test and Answer Books (accommodations) Retake Manual Pages 23-24 31
School Assessment Coordinator Before Testing
Required Administration Information
Record the following required information on your Session Roster or Administration Record/Security Checklist: • Students assigned to the room • • Attendance information
NEW: Accommodations provided to students Accommodations used by students
• Test group code • Unique security number of secure documents assigned to each student (paper-based accommodations only) • Signatures of test administrator and school assessment coordinator • Dates and times when secure materials are received and returned 32 Retake Manual Pages 20-21, 55-56
School Assessment Coordinator Before Testing
Session Roster
• School assessment coordinators will provide a Session Roster (CBT only), which includes the following information: – Test Administration – Session Name – Test to be Administered – Test Code (password) – Student Names – Student ID Numbers – Student Birth Dates – Class Information – Test Form/Form Group Type – Login IDs – Accommodations • Session Rosters may be used to record required administration information.
• Record the test group code anywhere on the Session Roster.
Retake Manual Pages 5-6 33
School Assessment Coordinator Before Testing
Session Roster (cont.)
Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.
Retake Manual Pages 5-6 34
School Assessment Coordinator Before Testing
Student Authorization Tickets
• • For the test, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets. • Students will need a pen or pencil during testing to sign their tickets. • Each student will log in using the same Student Authorization Ticket for both Reading test sessions.
• Give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.
Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.
35 Retake Manual Pages 4-5
School Assessment Coordinator Before Testing
Student Authorization Tickets (cont.)
Retake Manual Pages 4-5 36
School Assessment Coordinator Before Testing
Test Group Code
• A test group code is a unique four-digit number used as a security measure to identify a group of students tested together. • School assessment coordinators will distribute test group codes to test administrators.
• Each testing room
MUST
use a different test group code.
• If students are absent for a test session, a different unique code must be used for each make-up session.
• Test group codes must be recorded with required administration information and on seating charts.
37 Retake Manual Pages 6, 23
School Assessment Coordinator Before Testing
Test Code A six-character code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav/TestHear. Test Group Code A unique four-digit number created by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav/TestHear and before students see the first question. Retake Manual Pages 4, 23, 56 38
School Assessment Coordinator Before Testing
• • • •
Seating Chart
An accurate seating chart must be maintained for each testing room for each test session. Seating charts must record the following information: − The room name/number − Student names and their locations in the room during testing − The front and back of the room − Direction students are facing − Date − Session starting and stopping times − Test administrator name − Names of proctors (if applicable) − Test group code − Session name in PearsonAccess (CBT) − Laptop assignments (if applicable) If the seating configuration changes during testing, a new seating chart must be created. Remember to maintain seating charts for both test sessions of the Reading Retake.
NEW: If testing on laptops, record which workstations students are testing on so that student responses can be recovered, if necessary.
39 Retake Manual Page 21, Training Packet
School Assessment Coordinator Before Testing
•
Seal Code (Reading Retake, Session 2 only)
• A seal code is a unique four-digit number used to allow students to access Session 2 of the computer-based FCAT 2.0 Reading test after they have completed Session 1. • • TestNav and TestHear require a seal code to proceed to Session 2 on Day 2.
• Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code.
Seal codes should not be given to students until Day 2 when the Session 2 administration script is read to students.
Students are not able to return to Session 1 once they have logged in to Session 2.
Each student will log in using the same Student Authorization Ticket for both test sessions.
40 Retake Manual Pages 6-7, 23
School Assessment Coordinator Before Testing
Seal Code (cont.)
Retake Manual Pages 6-7 41
School Assessment Coordinator Before Testing
Seal Code TestNav
Students will exit using the Save and Exit button on this screen on Day 1. Students enter the seal code here on Day 2.
42
School Assessment Coordinator Before Testing
Seal Code TestHear
Students will exit using this button on this screen on Day 1. Students enter the seal code here on Day 2.
43
School Assessment Coordinator Before Testing
Security Log
A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.
44 Retake Manual Pages 22, Appendix D 163
School Assessment Coordinator Before Testing
CBT Worksheets (Reading Retake) (Optional)
• CBT Worksheets may be provided for students to make notes. A sufficient number of worksheets should be available for all students taking the computer-based test.
• The worksheet is an 8½” × 11” page (located in Appendix D of the Fall 2014 Retake Manual and PearsonAccess) that may be copied and distributed as indicated in the administration script. • • Students must be provided a new worksheet for Session 2.
• Collect used worksheets after each session and return them to your school assessment coordinator.
Used worksheets are secure materials.
45 Retake Manual Pages 7-8, Appendix D 189
School Assessment Coordinator Before Testing
Reading Passage Booklets
• Reading Passage Booklets will be provided for eligible students taking the computer-based Reading test who have this accommodation identified in their IEPs or Section 504 plans. • • The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer. • Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script.
Reading Passage Booklets are secure materials.
46 Retake Manual Page 8
• • •
School Assessment Coordinator Before Testing
Retake Manual Pages 7-8 •
Work Folders, Mathematics Reference Sheets, and Calculators (Mathematics Retake)
You will receive
work folders
for students taking the computer-based FCAT Mathematics Retake ONLY. Distribute folders as indicated in the administration script. Used folders are considered secure materials.
FCAT Mathematics Reference Sheets
are available online in the TestNav and TestHear platforms. If your school will provide paper copies of reference sheets, make sure you have sufficient copies for all students in your testing room. Distribute reference sheets before testing as indicated in the administration script. Used reference sheets are considered secure materials. – If you are administering a paper-based Mathematics Retake, students MUST be provided with reference sheets.
TestNav:
A
calculator
is available online in the TestNav platform; however, a supply of approved handheld four-function calculators should be available for any students who request to use one.
TestHear
: Handheld four-function calculators MUST be provided to students taking an 47 accommodated computer-based (TestHear) or a paper-based Mathematics Retake.
PreID File/Test Session/ Student Verification
• PreID file is based on student information as of
August 30
• New students or changes to student demographics after August 30 will not be included in PearsonAccess. • All students testing on the computer that were captured in the PreID file will be in a class called upload. Test sessions are named: – –
Reading
generated list to verify: – Student –
eligibility Student Name
, and and
FL CLASS
• Test sessions were automatically created via the PreID
Mathematics (if you have eligible students)
• Print the Session Roster and compare against school
Florida ID number
for accuracy Retake Manual Pages 60-67 48
PreID File/Test Session/ Student Verification (cont.)
• Place verified students in new test sessions or keep them in the original session.
• Add new students using the “Create New Student wizard” and place them in test sessions.
−
Management of student information in PearsonAccess can begin on
sessions.
September 8.
• Maintain a list of test sessions to cache test content for all – Test sessions can be cached beginning on
September 29.
•
Important Note:
Grade 11 and 12 students and Adult students that have obtained a concordant ACT or SAT score are not required to take the FCAT 2.0 Retake test.
49 Retake Manual Pages 60-63
Student Profiles
• Incorrect student profiles added to PearsonAccess via the New Student wizard may be updated before or after testing. – Contact Student Assessment & Educational Testing at 305-995 7520 by 10:00 on the last day of the testing window to have the student’s profile updated by Pearson Customer Support.
• An Alternate Passing Score (APS) flag for the FCAT 2.0 Reading Retake is available in PearsonAccess for students who are eligible for the APS. This is an optional field that can be specified when adding a new student or assigning a Reading Retake test to a student.
– Only students that entered grade 9 in 2009-10 or earlier are eligible for the alternate passing score.
• Secure student information (e.g., SSN) must never be communicated via email.
50 Retake Manual Pages 66-67
CBT Preparations
•
Please ensure that:
− TestNav has been properly installed and tested before the first day of − testing.
Proctor Caching computers have been set up properly.
• Each testing computer is configured to refer to a Proctor Caching computer in order to obtain test content.
− − Test content has been cached for all scheduled test sessions. Each computer station is equipped with a keyboard and mouse (or other pointing device).
− − Monitors are correctly displaying test items with shading.
Instant messaging, email notification, screen savers, power savers, and − remote desktop are disabled.
Anti-virus, auto-scan and/or auto-update, system restore utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers is disabled or delayed.
Retake Manual Pages 4, 19-20, 171-172, scripts 51
CBT Preparations (cont.)
•
Please ensure that:
− Test administrators are familiar with how to access TestNav − and TestHear software from student workstations and how to access the student comment forms. Proctor Caching computer and Proctor Caching software are turned on and remain running each day of testing.
− CBT Test Administrator Quick Reference Guide is used to − help diagnose technical issues during testing.
Students and teachers not testing refrain from using any streaming media or other high-bandwidth applications while − students are testing.
See
Technology Coordinator Checklist
.
52 Retake Manual Pages 4, 19-20, 171-172, Scripts
School Assessment Coordinator During Testing
• Ensure the test sessions have been started in PearsonAccess.
• Provide test administrators with additional materials, as necessary.
• Ensure Proctor Caching software is running on all Proctor Caching computers.
• Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are being properly completed, and required administration information is being collected.
• Be available during testing to answer questions from test administrators.
• In PearsonAccess, monitor session status and resume students’ tests, if necessary.
• Arrange for and supervise make-up administrations.
53 Retake Manual Pages 4, 28
Test Invalidation
•
A test MUST be invalidated if either of the following circumstances occurs:
A student has an electronic device during testing A student is cheating during testing A student is given an accommodation not allowed on EOC assessments A student is given an accommodation not indicated on the student’s IEP, Section 504 plan, or ELL plan An error occurs in test administration or procedures that could compromise the validity of test results A student is given unauthorized help during testing •
A test MAY be invalidated if one of the following circumstances occurs:
A student becomes ill and is unable to finish A student is not allowed the correct amount of time A student was not provided an allowable accommodation indicated on the student’s IEP, Section 504 plan, or ELL plan A disruption occurs during testing (e.g., severe weather) A student is disruptive during testing 54 Retake Manual Pages 17-18, 91
Retake Manual Pages 90-91
Marking Tests Complete
Students should be in “Completed” status after they submit the test on Day 1 for the “Mathematics Retake test” and after they complete Session 2 for the “Reading Retake test” on Day 2.
Student tests should
only
be Marked Complete in one of the following circumstances
:
• A student had to stop testing (e.g., due to illness) and will not finish the test. (After being marked complete, school personnel may invalidate the test.) • A student finished the test but exited instead of submitting the test and the test should be scored.
• A student completed Session 1 and never started Session 2.
• As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance.
55
CBT Clean-up Activities
•
CBT clean-up activities must be completed by 4:00 pm on October 17.
• “Delete” all not started sessions • “Stop” all started sessions • Please remember the following: – Absent students should be removed from the test session (not marked complete).
If absent students have already been marked complete, nothing else needs to be done.
– Students in “Ready” status must be removed from the session before it can be stopped. – If students are in “Active,” “Exited,” or “Resumed” status, they will need to be marked complete.
• Invalidate tests, if applicable. • Record accommodations for ESE and ELL students, if applicable.
• Ensure that school technology coordinators the Proctor Caching computer(s).
purged
test content from Retake Manual Pages 89-94
Organizing CBT Materials
• Verify that all distributed secure materials have been returned. • Report any missing materials to Student Assessment & Educational Testing Office at 305-995-7523 and conduct the necessary investigation.
• Organize materials and return originals in the District Assessment Coordinator ONLY boxes as instructed in the “Friendly Reminder” (Training Packet). − Copy the seating charts, required administration information, Session Rosters, Seal Codes, Chain of Custody forms, and Security Logs, and file your copies − − Return used and unused CBT Work Folders and Worksheets (if applicable) Keep Student Authorization Tickets, signed copies of the
Florida EOC Test Administration and Security Agreement
and Test
Administrator Prohibited
−
Activities Agreement
them.
Forms for one calendar school year, and then destroy Keep test administration manuals until test results are reported, then recycle them.
57 Retake Manual Pages 94-105
Paper-Based Tests (PBT)
The following slides relate to the administration of paper-based tests (regular print, large print, braille, or one-item-per-page), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. Paper-based large print and one-item-per-page are available as unique accommodations for eligible students.
The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only . 58 Retake Manual Pages 3
PBT Materials
• Paper-based test materials (Reading Passage Booklets, regular print, large print, braille, one-item-per-page) are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. • Scripts for administering paper-based accommodations are provided at
www.FLAssessments.com/FallRetake
. • Schools are required to maintain a
Test Materials Chain of Custody Form
, located in Appendix D of the Fall 2014 Retake Manual and at
www.FLAssessments.com/FallRetake
.
• Results for mispackaged TO BE SCORED test materials and/or materials not returned on schedule will be included in late reporting.
59 Retake Manual Pages vi, 3, 26, 156, Appendix D 161
PBT Chain of Custody Form
• The
Test Materials Chain of Custody
form is available in Appendix D of the Fall 2014 Retake Manual and at
www.FLAssessments.com/FallRetake
. • The purpose of this form is to track test materials at all times, including: – their location – the dates and times they are handled – the names of the persons performing various activities involving the materials • Schools must retain copies (electronic or hardcopy) of completed forms for their files after materials are packaged for pickup and return the originals in the District Assessment Coordinator ONLY Box.
• A certified educator must be present at all times that test materials are handled directly. 60 Retake Manual Pages 56, Appendix D 161
Retake Manual Pages 13, 14, 76-81
PBT Sample Student Grid Sheet
61
PBT Security Numbers
• Used to account for each test and answer book.
• Consists of a nine-digit number followed by a check digit located in the upper right corner of secure test and answer books.
• Packing list shows the number ranges assigned to each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books. • Pre-populated Administration Record/Security Checklists with security numbers for all assigned test and answer books are provided in PearsonAccess.
– Blank Administration Record/Security Checklist also provided in PearsonAccess and in Appendix D of the manual. • The test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration. 62 Retake Manual Pages 12-14
PBT DNS and UNDO Bubbles
• Located in the
SCHOOL USE ONLY
sheet. box on the student grid • See pages 15–16 of the Fall 2014 Retake Manual for guidelines for test invalidation and circumstances in which the DNS bubble should be gridded. • If a DNS bubble has been gridded by mistake, erase the DNS bubble
and
grid the UNDO bubble. Package the document with other TO BE SCORED materials. 63 Retake Manual Pages 15-16
PBT Sample Preidentified (PreID) Student Label
• Four elements must be correct on PreID labels: student name, Florida ID number, district number, and school number.
• If the student name, Florida ID number, district number, OR school number is INCORRECT on a label, a replacement non-preidentified test and answer book MUST be gridded. 64 Retake Manual Pages 9, 14
PBT School Assessment Coordinator After Testing
Return Test Materials to Your District Assessment Coordinator
1. Verify that all distributed secure materials have been returned. Notify Student Assessment & Educational Testing immediately if any secure materials are missing. 2. Make copies of the records of required administration information, as well as Security Logs and seating charts, and file the copies. 3. If a test has been invalidated, verify that the DNS bubble has been gridded and that the document is placed with TO BE SCORED materials. • Verify that the DNS bubble has been gridded on a defective document and that the document is placed with NOT TO BE SCORED materials. • Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.
Mispackaged materials or materials returned past the established pickup dates will delay reporting of student results.
65 Retake Manual Pages 87
PBT School Assessment Coordinator After Testing
Complete Document Count Forms
1. Verify that all documents from make up sessions are included. 2. Do
not
copy blank count forms; however, once the count forms are completed, you may copy them for your records. 3. Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.
4. Verify the accuracy of all information entered; inaccurate information may delay the scoring process.
Retake Manual Pages 95-97 66
PBT School Assessment Coordinator After Testing
Paper Bands
• Documents from more than one grade level may be banded together (e.g., Grade 11 and Grade 12).
• Documents for each special program (FLVS Full-Time High School and Miami-Dade Online) must be banded separately.
• Complete all fields on the paper band. 67 Retake Manual page 98
PBT Pack Materials
Package Materials for Return
Prepare the following types of boxes for return to your district assessment coordinator (as appropriate): •
RED
-labeled boxes – TO BE SCORED Regular Print Materials • • WHITE-labeled boxes – TO BE SCORED Large Print Materials
PINK
-labeled boxes – TO BE SCORED Braille Materials •
YELLOW
-labeled boxes – All NOT TO BE SCORED Materials • District Assessment Coordinator ONLY box – No Label 68 Retake Manual Pages 98-104, Friendly Reminder
Regular Print and Special Document TO BE SCORED Packaging Diagrams
Retake Manual Pages 103 69
Retake Manual Pages 98-104
Return Schedule
Hand-deliver paper-based materials to the Test Distribution Center (TDC) by 3:30 pm on Monday or Tuesday, October 13 or 14.
“TO BE SCORED” REGULAR PRINT ( RED LABEL) BRAILLE ( PINK LABEL) “LARGE PRINT” Unique Accommodation Only ( WHITE LABEL) “NOT TO BE SCORED” ( YELLOW ) Label
70
Training Packet (see Friendly Reminder)
District Assessment Coordinator ONLY Box
• Hand-deliver the “
DISTRICT ASSESSMENT COORDINATOR ONLY BOX”
to
TDC by 3:30 pm on Tuesday or Wednesday, October 21 or 22.
–
Original Administration Record/Security Checklist
– Original
Seating Chart
(Training Packet) – Original
Chain of Custody Form
(PBT Only) – Original
Security Logs
– – – –
CBT Work Folders CBT Worksheets Session Rosters
(used and unused) (used and unused) (CBT only)
Seal Codes
(CBT only) – Original
School Procedural Checklist
(FM-6927) (Training Packet)
Note:
The Student Authorization Tickets will remain at the school for one calendar school year. Do not make copies of the CBT work folders or worksheets. Write
District Assessment Coordinator Only
on this box and number the box 1 of 1. Do not place a colored label on the box or pack any test materials. 71 Retake Manual Pages 104
Appendices
• Appendices in the Fall 2014 Retake Manual include: – Appendix A—Accommodations – Appendix B—Pearson Support and PearsonAccess – Appendix C—Test Security Statute and Rule – Appendix D—Forms, Cover Sheets, Checklists, Signs 72
Reminders
•
Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification.
• ALL test administrators must be certified educators.
• All personnel involved in test administration must read and sign a
Test Administration and Security Agreement
, provided in Appendix D of the Fall 2014 Retake Manual.
• Test administrators must sign a
Test Administrator Prohibited Activities Agreement
, also provided in Appendix D.
73
Reminders
• • • •
Electronic Devices Policy
If a student is found with ANY electronic device(s), including but not limited to cell phones and smartphones, during testing OR during breaks (e.g., restroom breaks, lunch), his or her test must be invalidated. School personnel must ensure that students who will return to complete a test session do not have access to their cell phones or other electronic devices during breaks even if the devices are turned off or the students do not use them.
The best practice would be for students to leave devices at home or in their lockers on the day of testing.
Students and parents/guardians must be made aware of this policy prior to testing.
74
Comment Forms • After testing, test administrators, school assessment coordinators, and technology coordinators are encouraged to complete the appropriate comment form located at
www.FLAssessments.com/FallRetake
.
• FDOE and Pearson appreciate feedback from district and school personnel
.
75 Retake Manual Pages 53, 105
Pearson Support and PearsonAccess
Contact Pearson Support at: • 1-877-847-3043 (Monday – Friday, 7:00 am – 8:30 pm ET) (Request a Level 2 Tech) • [email protected]
Appendix B in the Fall 2014 Retake Manual provides the following information: • PearsonAccess − User Accounts (FDOE has distributed instructions for setting up user accounts to district assessment coordinators.) − Browser requirements − How to log in for the first time − How to reset passwords • Training Center − Test Setup Exercise 76
Contact Information
Student Assessment and Educational Testing
Maria C. Bruguera, Director [email protected]
ITS - Infrastructure and System Support
Mr. Javier Perez, Executive Director [email protected]
Telephone Number: 305-995-3331 Mara Ugando, Staff Specialist [email protected]
Mr. Roly Avila, Supervisor [email protected]
Telephone Number: 305-995-3334 Phone: 305-995-7520 Fax: 305-995-7522 77
Thank you for ensuring a secure and successful Fall 2014 Reading & Mathematics Retake administration.
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