Transcript East Asia Library

Serials Control Project
at the University of Washington
East Asia Library
2004 CEAL Annual Meeting
Xiaoli Li
Overview
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Background
Planning
Implementation
Summary
Background: East Asia Library
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Established in 1937
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Collection:
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Chinese, Japanese, Korean, and Tibetan
Humanities and social sciences
Independently operated branch library
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Circulation, Public services, Technical
services, Stacks management
Background: Serials Collection
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Number of Titles-----------------10,000
Locations--------------in four buildings
Cataloging-----------80% not cataloged
Holding information--------incomplete
Online item information----incomplete
Objectives
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To bring the library in line with other
libraries in using pinyin transliteration
of Chinese materials
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To improve access to library collection
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To facilitate collection development,
interlibrary loan services, circulation,
technical services
Planning: Recommendation
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Catalog entire serials collection in-house
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Pinyin conversion
Retrospective conversion
Reclassification
Update holdings and item information
Re-shelve the collection in call number order
Provide $81,500 for a two-year period
Library should contact the project in two phases
Outline of Project
West Stack Reference Display (chi)
Allen B2
Smith 9A
Kane Hall
Work space
no
no
no
no
no
Yes
Available shelves
no
no
no
no
no
Yes
8276
339
126
253
80
1793
Online records
Shelved by/now
title (W-G) title (W-G)
title (W-G)
title (W-G) title (W-G)
shelf #
Order of processing
title (W-G) title (W-G)
title (W-G)
title (W-G) title (W-G)
shelf #
Reclassifying
yes
no
yes
yes
yes
yes
Barcoding
yes
yes
yes
yes
yes
yes
Holding info
yes
yes
yes
yes
yes
yes
Transferring itme record
yes
yes
yes
yes
yes
yes
Check-in record modification
yes
yes
yes
yes
yes
yes
Re-labeling
yes
no
yes
yes
yes
yes
LC call #
LC call #
title (Pinyin)
org. loc
org. loc
LC call #
Shelved by/future
Implementation: Workflow
Retrieving
Processing
Reviewing
Re-labeling
Binding
Re-shelving
Cataloging
Summary
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One title --------------------- half an hour
One volume--------------------3 minutes
Original cataloging-------------------6%
Copy cataloging---------------------62%
Record enhancement----------------32%
Record Enhancement
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Lacks CJK scripts
Early or later title entry (field 780 or 785)
not presented
Lacks ISSN number or contains incorrect
ISSN number (using ISSN online database
for verification)
Contains Wade-Giles or other pinyin
conversion problems
What we have learned
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Training
Cataloging
Quality control
Be flexible
What we have learned
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Cooperation
Collaboration
Coordination
Communication
Consideration
Acknowledgements
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Min-Chih Chou
Paula Walker
William McCloy
Kay Denfeld
Joe Kiegel
Jim Stickman
Karen Highum
Eddy Harrison
Joyce Ogburn
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Yanyan Sun
Tzu-Jing Kao
Hendi Chendi
Jeehun Kim
Lan Zhang
Peggy Lin
Yihui Hendryx