Transcript Increasing Impact

Application Workshop
April 28th, 2014
City of Providence
Dept of Economic Development
Division of Community Development
Agenda
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Introductions
News & Updates
Anticipated Funding
Application Process
National Objectives 101
Eligible Activities & Expenses
Application Materials & Process
Return on Investment
First Source
MBE/WBE Requirements
Q&A
INTRODUCTIONS
Grant Project Coordinators/Staff
•Improvement or Construction Grants - Xiomara Gonsalves
•HOPWA – Xiomara Gonsalves
•Public Service Grants - Paula Baron
•Economic Development Grants - Xiomara Gonsalves
•Housing Grants - Jameela Mark/April Lape
•Housing Inspectors:
• Thomas D’Amico
• Scott Mooney
•Lead Inspector - John Eastman
•Davis Bacon – Christopher Michailides
•Administrative Assistant – Donna Miele
•Clerk III – Michael Landi
Grant Project Coordinators/Staff
NEWS AND UPDATES
News and Updates
• Housing Substantial Amendment (Funding Priorities and
Requirements) Comments DUE:
May 2nd, 2014 by 3:00 pm
Comments can be sent:
Attn: Michael Landi
Division of Community Development, Department of Economic
Development, 444 Westminster, Suite 3a, Providence, RI
or
[email protected]
News and Updates
Make sure you are signed up for the email list:
• http://providenceri.us7.listmanage.com/subscribe?u=0676d2c0077c590fa919fc59c&id=4
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News and Updates
News and Updates
• Applications & Grants Management are GOING ONLINE!
https://grants.providenceri.com/
Application Process
• CDBG & HOPWA Applications –
• Application Workshop – April 18th at 1:00 at Providence Public
Safety
• Applications Due – May 30th, 2014
• HOME & CDBG Housing Applications –
• Application Workshop – May 19th, 2014 1:00 at Providence Public
Safety
• Applications Due June 30th, 2014
• ESG Applications –
• Currently being reviewed.
• Intensive Housing Stabilization Program RFP to be released
Shortly
ANTICIPATED FUNDING
Funding Allocations
HOPWA
12%
HOME
15%
ESG
6%
Source
CDBG
HOME
HOPWA
ESG
CDBG
67%
Amount
$5,028,707
$1,151,171
$867,427
$419,904
APPLICATION PROCESS
Application Process
• CDBG & HOPWA Applications –
• Application Workshop – April 18th at 1:00 at Providence Public
Safety
• Applications Due – May 30th, 2014
• HOME & CDBG Housing Applications –
• Late Spring 2014
• Working on Applications now, submit comments. Will announce
shortly!
• ESG Applications –
• Currently being reviewed.
• Intensive Housing Stabilization Program RFP to be released
Shortly
Application Process
• Priorities include:
• Basic Needs: Programs that respond to an acute need
where no other options exist and such a response is
temporary in nature (examples include food assistance,
homeless shelters, case management, etc).
• Children and Youth Educational Programs: Programs that
provide childcare and educational opportunities for children
and youth.
• Economic Development: Create or support places for
people to work and shop within their neighborhood, as well
as the means to gain and maintain employment.
Application Process
• Priorities Cont…
• Health Services: Programs that provide medical assistance,
mental health counseling, substance abuse counseling, and
other wellness services.
• Housing: Maintain persons living in their homes or create
places for persons to live in the City of Providence.
• Mobility and Accessibility: Handicap accessibility
improvements for public spaces and non-profit
organizations.
• Safe Neighborhoods: Create safe and livable
neighborhoods.
• Workforce Development and Training for Adults: Create or
support programs for training and workforce development.
Application Process
• Increasing Impact Continued into 2014-15
CDBG Service
CDBG
Construction
CDBG Service
CDBG Construction
Consolidated Neighborhood Opportunity
Grants
Application Process
• Increasing Impact Continued into 2014-15
• Focus Investments to Increase Impact
• Build on Proven Best Practices
• Meet Performance Demands from HUD
• Accommodate Reduced Funding
• Maintain Ability to Support New Initiatives
Application Process
• Applications
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CDBG Public Service Projects
CDBG Construction & Improvement Projects
CDBG Economic Development Projects
CDBG CNOG Projects
HOPWA Projects
• CDBG Housing & Home will be solicited in conjuncture
with Building Homes RI on a Joint Application
Application Process
Evaluation of Applications:
• Application Completeness & Accuracy
• Project Eligibility & Quality of Program Design
• Capacity & Experience
• Demand/Need for Project
• Budget & Leveraging of Funds
• Past Performance & Outcome Measurements
• Consolidated Plan Compliance
• Project Readiness
Return on Investment
• Standardizing Outcome Measures Across Community Centers
• Financial Empowerment
• Job Development Programs – RISES Mode
• Healthy Communities
• Out of School Time: RI Program Quality Assessment Tool
• Early Learning: Bright Stars, Comprehensive Birth to Five Early
Learning and Development Standards, Teaching Strategies GOLD
Assessment system
• Energy Efficiency/Green Building Practices
CDBG 101
CDBG 101
Resources for ensuring Compliance:
• Regulations:
• http://www.ecfr.gov/cgi-bin/textidx?c=ecfr&rgn=div5&view=text&node=24:3.1.
1.3.4&idno=24
• Policies and Procedures Manual
• http://www.providenceri.com/efile/5048
CDBG 101
• Resources –
• Hud Technical Assistance - https://www.onecpd.info/
CDBG 101
• Resources –
• City of Providence Website http://www.providenceri.com/planning/communitydevelopment
CDBG 101
• Eligible Populations under CDBG & HOPWA
50% of AMI ->
80% of AMI ->
http://www.huduser.org/portal/datasets/il/il13/index.html
CDBG 101
• Income Limits for CDBG are updated Annually, Subrecipients
are responsible for ensuring they use the current income limit!
• Limits can be found online at:
• http://www.huduser.org/portal/datasets/il/il13/index.html
Scroll Down
CDBG 101
Click on RI
NATIONAL OBJECTIVE
National Objective
All CDBG activities must result in one of the
following:
• Benefit Low/Mod Income Persons
• Prevent or Eliminate Slums and Blight
• Meet an Urgent Need
24 CFR Part 570.201-206
and
Guide to National Objectives & Eligible Activities for Entitlement Communities
National Objective
NATIONAL
OBJECTIVES
SLUM/BLIGHT
LOW/MOD
Area
Benefit
Housing
Limited
Clientele
Jobs
Area
Basis
Spot
Basis
Urban
Renewal
URGENT
NEED
!
24 CFR Part 570.201-206
and
Guide to National Objectives & Eligible Activities for Entitlement Communities
National Objective
Area Benefit (LMA)
• Activities that benefit all residents of area
• Must determine service area of activity
• Area must be primarily residential
• Area must be at least 51% LMI
• Typical activities: water/sewer, parks,
streetscapes, etc.
National Objective
Limited Clientele (LMC)
• Benefit specific populations
• Document at least 51% of participants as Low/Mod
individuals
• Nature and location indicate clientele would be LMI
persons
• May be a mix of presumed benefit persons and
regular LMI persons
National Objective
Limited Clientele Presumed Benefit (LMPB)
• Benefit populations that are presumed Low/Mod
EXCLUSIVELY:
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Senior Citizen (62+) - Presume 80% of AMI
Homeless Individual/Family - Presume 30% of AMI
Child in DCYF Custody - Presume 30% of AMI
Severely Disabled Adult - Presume 50% of AMI
Person with AIDS - Presume 50% of AMI
Migrant Farm Worker - Presume 50% of AMI
Victim of Domestic Violence - Presume 50% of AMI
National Objective
Limited Clientele Jobs (LMJ)
• Activities related to economic opportunity.
• Jobs must be created
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1: $35,000
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51% of jobs created must be held by an LMI individual
National Objective
Slum & Blight
Area Basis
• Designed to address deteriorated physical environment (not based on income of
residents)
• Must be within a defined area & meet local definitions
• Public improvements must be in a general state of deterioration or
• At least 25% of properties meet deterioration criteria (e.g. abandonment, high turn
over, decline in property values)
Spot Basis
• Activities that address specific conditions of blight, physical decay, environmental
contamination not in a slum/blight area
• Limited Activities: acquisition, clearance, relocation, historic preservation,
environmental remediation, building rehab
• Acquisition & Relocation must be tied to another eligible slum/blight remediation activity
• Rehab limited to addressing health & safety issues
National Objective
Documentation
• Full 3rd party documentation
• Evidence of qualification for a program at least as restrictive as CDBG (e.g.
public housing, WIA)
• Evidence individual is homeless
• Verifiable self-certification from individual (If incorrect or fraudulent,
entire program could be deemed ineligible)
• Referral from governmental entity that agrees to determine income and
maintain documentation
• Presumption of Income Form (If one of the presumed income clients)
POP QUIZ
Scope of Work
Homeless Shelter =
Scope of Work
Homeless Shelter =
Limited Clientele (LMPB)
Scope of Work
Park Improvements=
Scope of Work
Park Improvements =
Area Benefit
Scope of Work
Afterschool Program =
Scope of Work
Afterschool Program = Limited
Clientele
Scope of Work
Renovation of Abandoned
Building for Job Training
Center
Scope of Work
Renovation of Abandoned
Building for Job Training
Center
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Spot Slum and Blight
Scope of Work
Renovation of Abandoned
Building for Job Training
Center
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Limited Clientel
ELIGIBLE ACTIVITIES
ELIGIBLE ACTIVITIES
• Wide variety possible
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Economic development
Pubic facilities
Public services
• Reg cites §570.201 - §570.206, §570.482
• Statutory cites at Section 105
• See other web modules for more details on eligible
activities
INELIGIBLE ACTIVITIES
• Regs expressly prohibit:
• Buildings for conduct of government & general
government expenses
• Political activities
• Income payments
• Purchase of equipment
• Operating and maintenance expenses
REQUIREMENTS
Requirements
• Receiving a federal grant from the City means:
• Complying with all applicable federal and local regulations and
policies.
• Keeping Records & Maintaining Strong Fiscal Management
Systems
• Agreeing to be Monitored by HUD & City
• Participating in Reporting (Quarterly Reports)
• Complying with Contract Terms & Schedule
• Maintaining Contact with City about Project Progress
• Projects may be renegotiated at Contracting, if funding
reductions occur or the initial activity needed revisions for
eligibility/program reasons.
Requirements
• Contracting Requirements:
• Attend Program & Fiscal Workshop
• Attend One-on-One Session with City
• Update/Upload Information in the database, including:
• Revised Scope of Work (If applicable)
• Revised Budget (If applicable)
• Insurance (With city added as additional Insured)
• Updated Audit
• Other documents as required.
ENVIRONMENTAL REVIEW
Environmental Review
• The City of Providence will conduct the
Environmental Review for Subrecipients
• However, Subrecipients must understand the
time restraints & limitations.
• Remember NO WORK can be done until an
Environmental Review is completed.
• In most cases the City will not sign a
CDBG/HOPWA contract until an Environmental
Review has taken place.
Environmental Review
UNDER NO CIRCUMSTANCES:
• Can a construction or acquisition project
undertake tasks (even with nonCDBG/HOPWA funds) prior to an
environmental review being completed.
Includes:
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Starting/Continuing Construction
Bidding of Work
Entering into P/S
Closing on Sale
DAVIS BACON
Davis Bacon
• Applies to Construction Projects funded with $2,000+
• All laborers and mechanics employed by contractors or
subcontractors
• Requires payment of at least prevailing wages
• Requires weekly payment of wages
• All laborers and mechanics must:
• Be paid not less often than once a week
• Receive at least 1½ times regular rate of pay for all hours worked
over 40 per week
• Each employer must:
• Submit weekly certified payrolls reflecting all hours worked
FIRST SOURCE
First Source
Reformed Ordinance In Effect
Ordinance was revised in June 2012:
Obligation applies to grantees that annually receive a
combined total of $25,000 or more in grant funding and have
5+ employees
First Source obligation applies for the entire duration of the
grant period
First Source
Eligible grantees are required to:
Complete and submit a Job Vacancy Form for every job opening within your
organization as soon as your recruitment process begins
Submit a Quarterly Hiring Report summarizing all hiring activity.
These reports are due to First Source no later than Oct 15, Jan 15,
Apr 15 and July 15
Job Vacancies apply organization wide, not to just the
program /project funded with the grant(s)
First Source
All current First Source information can be found at
www.providenceri.com/economic-development/first-source
For questions, contact Natalie Lopes, First Source
Director:
401 – 680 - 8416
[email protected]
WBE/MBE
MBE/WBE Requirements
Compliance with City Ordinance:
Must make every attempt to meet the following:
• No less than 10% of the procurement or constructions costs for
the Project is to be awarded to Minority Business Enterprises (MBE)
• No less than 10% of the procurement or constructions costs for
the Project is to be awarded to Women Business Enterprises (WBE)
If not, a waiver must be sought from the City.
MBE/WBE Requirements
A minimum of one bid from an MBE or WBE is required on bid
solicitation.
More information available at:
www.providenceri.com/hr/mbe-wbe
Guidance on searching State Certified MBE/WBE list is available at:
www.providenceri.com/efile/1048
For More Information
Ernesto Figueroa 421-7740 (Ext. 633)
[email protected]
GRANT DATABASE
https://grants.providenceri.com/home.do
Questions?