Transcript Slide 1

Leave Policies
and Practices
Presented by
Human Resource Services
rev. October 2009
Objectives
Overview of:
• Leave available at WSU
• Family Medical Leave Act (FMLA)
• Medical Leave
• Family Care Leave
• Shared Leave
• Resources, References and
Processes
Leave Available through WSU
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Annual Leave
Sick Leave
Holidays
Personal Holiday
Compensatory Time
Family Medical Leave
Domestic Violence
Leave
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Shared Leave
Leave Without Pay
Civil Leave
Military Leave
Military Family Leave
Parental Lave
Work-Related Injury/
Illness Leave
Leave Policies
Civil Service
WAC 357-31
BPPM 60.57
Collective
Bargaining Unit
Collective Bargaining
Unit Agreement
Administrative
Professional
AP Handbook
BPPM 60.56
Faculty
Faculty Manual
BPPM 60.56
Requesting Leave
Requests for Annual Leave and LWOP
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Submit request to Supervisor
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Make a timely request
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Supervisor informs employee as to
whether or not leave is approved.
Requesting Leave
Exception:
Medical Leave requests are
administered through
Human Resource Services.
Domestic Violence Leave
Allows victims of domestic violence,
sexual assault, or stalking to take
reasonable leave from work :
• Paid or unpaid
• To take care of legal or law
enforcement needs and obtain health
care.
• Family members may take leave
to help victim obtain help.
Medical Leave Requests
Need for medical leave identified
– A period of full-time or part-time
leave or
– For an ongoing intermittent basis
 Employees are referred to HRS.
 If unsure, discuss with HRS.
 HRS assists with coordinating medical
leave.
Medical
Leave Kit
Available on the
HRS Website:
www.hrs.wsu.ed
u
Managers ToolKit
FORMS
Employer:
Employee’s Leave
Request
Medical Certification
 For ee’s condition
 For eligible family
member’s condition
 Other Certification forms
and Work Assessment form
available online.
Notification of Leave Request
HRS will provide department with
information throughout the
process consisting of email
notifications, and official
correspondence.
Types of Medical Leave
• Family Medical Leave
• Medical Leave
• Family Care Leave
• Shared Leave
• Leave as a Reasonable
Accommodation
Family Medical Leave
 Eligible Qualifying Event
 Eligible Employee
 Leave Provisions
 Benefits of FML
Family Medical Leave
Qualifying Events:
• Employee’s serious health condition
• Birth, adoption, or placement of a child
• Care for a qualifying family member
(child, parent, spouse) with a serious
health condition
Family Medical Leave
Qualifying Events cont’d:
•Care for a qualifying family member
recovering from a serious health
condition sustained in the line of duty.
•Exigency Leave for employee whose
qualifying family member has been
called to active duty.
Family Medical Leave
Eligible Employee:
• Employed for at least 12 months
• Paid for at least 1,250 hours of work
during the 12 month period immediately
preceding the request for FML
Family Medical Leave
Leave Provisions for Eligible
Employees:
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Twelve weeks of leave each twelve month
period for a qualifying event
• 26 weeks for care of military family member
Employee can choose how to use leave
Leave can be for a block of time, reduced work
schedule, or used intermittently
Twelve month period starts from first day of
usage and runs for following 12 months
Family Medical Leave
Benefits for Employees:
• Job protected leave
• Employer insurance premiums
paid during FML period
Medical Leave
Medical Leave may provide additional benefits
to employees as specified in the:
• BPPM
• Collective Bargaining Agreement
• Administrative Professional
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Handbook
Faculty Manual
Medical Leave
Benefits
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Allows for an additional 4th month of
insurance benefits beyond the FML
period
 8 hours paid status in 4th month
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Allows for employees not eligible for FML
to be covered under Medical Leave
 8 hours paid status each month
Family Care Leave
• An employee is able to take paid leave to
care for an eligible family member.
• If eligible for FML, leave will first be
designated as FML.
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If the employee has paid leave available
after the FML period, they are able to extend
their leave under FCL
• Eligible Family Members include: spouse,
child, parent, parent-in-law, and grandparent
Leave as a Reasonable
Accommodation
If an employee needs to take leave
beyond FML and/or the four month
Medical Leave period, they may be
eligible to be granted leave as a
Reasonable Accommodation.
Shared Leave
Benefits for Employees:
Allows state employees to donate
their leave to other employees
who have depleted their leave
balances, and need to take time
off due to a “qualifying event”.
Shared Leave
Qualifying Events:
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Employee must be suffering from an
extraordinary or severe diagnosed medical
condition, OR
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Have a relative or household member suffering
from an extraordinary or severe diagnosed
condition
Shared Leave
Leave Provisions
• Maximum amount of shared leave to
receive per event is 90 calendar days
 Or the equivalent of LTD waiting period,
whichever is shorter
• Maximum amount of shared leave to
receive over career with state is 261
days, or 2088 hours.
Return To Work
If needed, attending Physician completes:
• Work Assessment form
• Identifies capabilities and limitations
• Duration of limitations
HRS will notify supervisor, employee and
department head of limitations and duration
Modified Duties
• Part-time/alternate schedule
• New duties - same knowledge
• Change building or location
• Different equipment or work methods
• Special projects
• Hourly worker’s duties
Department Responsibilities
What to do
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Send employee to HRS
Notify HRS of the possible
need for leave
Send medical
documentation to HRS
Keep conversations
“private”
Be an active, constructive
participant in the leave
process
What not to do
• Assume anything
• Keep any medical
documentation
• Discuss employee
condition with others
• Try to “handle it
yourself”
HRS Services
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Leave requests and questions
Return to Work (RTW) issues
Provide assistance and guidance
if employee’s leave issues are
impacting performance
expectations
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Resources
WAC 357-31
BPPM 60.56, and 60.57
Collective Bargaining Unit Agreements
Administrative Professional Handbook
Faculty Manual
Managers Toolkit –
www.hrs.wsu.edu
Human Resource Services, 335-4521