Transcript PM Tools and Techniques: Planning Paret 3

Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
A
S
S
Resource
Plan
Resource
Plan
A
Project Deliverables
Gantt
Network
R
Budget
TIME
PROJE
CT
Perform
Tasks
GS
LEADERSHIP
AR
NED
T
S
RE
EN
LE
PO
RT
N
S
Track
Progress
M
SO
LES
EOS
CL
COMMUNICATION
O
UT
Evaluate
Success
ME
IN
Conduct
Close-Out
Meeting
Share
Lessons
Learned
O
BOOK
E
T
ET
N
PLAN
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
Assigning Resources
A schedule is not complete until all the
resources necessary to complete the
project have been committed or assigned.
Factors to Consider
 Availability
of other resources
 Depletion of available float time
 Impact on critical path
 Impact on budget
Non-Labor Resources
 Lab
time
 Facilities
 Prototype parts/systems
 Equipment
 Materials
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Resource
Plan
Resource
Plan
S
S
Gantt
Network
A
A
Project Deliverables
R
Budget
TIME
L
S
Track
Progress
T
P
OR
T
RE
EN
N
S
LE
IM P
M
SO
E
OS
CL
COMMUNICATION
O EARNED
UT
Evaluate
Success
Perform
Tasks
LEADERSHIP
LES
Share
Lessons
Learned
ME
GS
Conduct
Close-Out
Meeting
OK
EB O
IN
PROJE
CT
OT
ET
N
PLAN
Update
Plan
Resolve
Issues
Manage
Change
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Resource
Plan
Gantt
Network
Budget
A
A
Project Deliverables
S
S
Budget
R
TIME
PROJE
CT
Perform
Tasks
GS
LEADERSHIP
AR
NED
T
S
RE
EN
LE
PO
RT
N
S
Track
Progress
TIME
M
SO
LES
EOS
CL
COMMUNICATION
O
UT
Evaluate
Success
ME
IN
Conduct
Close-Out
Meeting
Share
Lessons
Learned
O
BOOK
E
T
ET
N
PLAN
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
Budgeting Relationship
Level
of
Detail
Definitive Estimate : -5% to +10%
Budget Estimate : -10% to +25%
Order of Magnitude Estimate : -25% to +75%
Planning Time plus Experience
Obtaining Cost Data
 Experience
from past projects
 Functional subject matter experts
 Lessons learned
 Vendor quotes or bids
 Catalogs
 Cost estimating guides
 Buyers
Major Cost Categories
 Capital
Costs
 Equipment
 Facility
Modifications
 Expenses
 Labor
costs
 Material costs
 Vendor/consultant costs
Other Cost Components
 Overhead
 Management
or contingency reserve
Project Overhead
 Equipment
rental
 Travel
 Consultants
 Contract
labor
 Facility support
Contingency Reserve
 Weather
delays
 Changes in design
 Unforeseen price increases
 Estimating errors
 Other project risks
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Gantt
Network
Resource
Plan
Budget
A
A
Project Deliverables
S
S
R
TIME
PROJE
CT
Perform
Tasks
GS
LEADERSHIP
AR
NED
T
S
RE
EN
LE
PO
RT
N
S
Track
Progress
M
SO
LES
EOS
CL
COMMUNICATION
O
UT
Evaluate
Success
ME
IN
Conduct
Close-Out
Meeting
Share
Lessons
Learned
O
BOOK
E
T
ET
N
PLAN
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
What Is Risk?
Risk can be defined as:
“Any threat to project success.”
Project Scope
Within
Available
Resources
Schedule
Project Risk
Risk Plan Development
Risk
Identification
Risk
Quantification
Risk
Monitoring
Response
Development
Risk Identification Methods
 Brainstorming
 Subject
matter experts
 Historical data
 Lessons learned
Common Sources of Risk
 Quality
requirements
 Schedule constraints
 Cost limitations
 New technology
 Project complexity
 Third-party performance
 Contract terms (legal)
Prioritizing & Planning
Probability of Occurrence
100%
PRIORITY 2 RISKS
(High Probability)
(Low Impact)
Reactive Measures
PRIORITY 1 RISKS
(High Probability)
(High Impact)
Proactive and Reactive
Measures
PRIORITY 3 RISKS
(Low Probability)
(Low Impact)
Monitor Only
PRIORITY 2 RISKS
(Low Probability)
(High Impact)
Reactive Measures
50%
0%
Low
Medium
High
Negative Impact on Scope/Quality/Cost/Schedule
(Risk Event Value)
Risk Worksheet
Risk Worksheet
Project Manager:
Date:
Project Title:
Risk Description:
Risk Priority:
1
Probability %:
2
3
(Circle the Priority)
Risk Event Value (REV):
Expected Monetary Value (EMV):
Impacts:
Quality
Schedule
Cost
Scope
Preventative Plan (Proactive Plan):
(For Priority 1 Risks)
Contingency Plan (Reactive Plan):
(For Priority 1 and 2 Risks)
Date of Last Review:
Date of Last Review:
Section 3.0
End of Planning Phase