Transcript BSE Powerpoint Presentation Template

BORDER STATES ELECTRIC
Supply Chain Solutions
Midwest ESOP Conference
Milwaukee, WI
September 12, 2013
Darin Sherva
Payroll and Benefits Supervisor
Sherri Sandvig
VP Human Resources
ESOP Governance
ESOP committee
ESOP advisors/partners
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ESOP Auditor – Grant Thornton
Trustee – Alerus Financial
Stock valuation – Chartwell Capital Solutions
Record keeper – Principal Financial
Legal counsel – Gray Plant Mooty
Communication committee
ESOP Administration
ESOP project plan
• Timeline for all administration activities
– Keeps us on track – meeting deadlines
• Milestones
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Census
Stock valuation
Certificate distribution/celebration
Distribution/diversifications
It’s not just communicating,
it’s working to bring the benefits of the
ESOP alive.
Communication/Education
What we must communicate:
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Summary plan description (SPD)
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Summary of Material Modifications (SMM)
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Annual ESOP statements
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Summary Annual Report (SAR)
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Distribution info to eligible participants
Communication/Education
What we want to communicate:
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Open book management
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Strategic plan
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Ownership responsibilities for all employees
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How company profitability affects ESOP
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How our ESOP works
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Eligibility
Vesting
Contributions
Eligible compensation
Valuation process
Distributions and diversifications
Communication/Education
How we plan to communicate:
• Created “Communication Project Plan”
− Monthly
− Quarterly
− Yearly
Communication/Education
Our communications:
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Weekly newsletter
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Monthly supervisor newsletter
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Monthly meetings
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Monthly video
Communication/Education
How we communicate: (cont.)
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SharePoint newsfeeds
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Ownership celebrations/meetings
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Supervisor and manager training
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ESOP brochure for applicants
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Onboarding process
Communication/Education
Ideas to communicate/educate/celebrate:
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ESOPtoberfest
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Annual ESOP statement celebration
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“Guess the Stock Price” contest
Communication/Education
Ideas to communicate/educate/celebrate:
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Articles from upcoming retirees
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ESOP calculator
Communication/Education
Ideas to communicate/educate/celebrate
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Desk drops
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Articles from employees
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20% vested recognition
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100% vested celebration
Communication/Education
Ideas: (cont.)
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Giving back
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food drives
sponsor walks and runs
blood drives
buy gifts and bell ringing during the holidays
volunteer time at nonprofits
filling sandbags
donating baby supplies for annual baby shower
donating backpacks and school supplies
serve on boards and committees of nonprofits
Legislative meetings
Employee engagement survey
Succession planning
Mentoring
Referral bonus
Challenges
What challenges
do you have?
Team Consult
What unique ideas have you used to
communicate or educate your employees
about the ESOP?
Wrap up
Employee-owners
Owners meetings
Tie profits/expenses to ESOP contributions
Competitive pay and benefits
Profit sharing bonuses
Questions