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Government Recordkeeping Update September 2008 Evelyn Wareham, Programme Manager, Digital Sustainability, Archives New Zealand Overview • • • • • • Standards Update Government Recordkeeping Survey Interim Digital Archive Digital Continuity Strategy Recordkeeping Audits Changing Faces at Archives New Zealand 04/06/2008 Update on Current Developments 2 Public Records Act Standards Update Electronic Recordkeeping Metadata Standard and Create and Maintain Recordkeeping Standard • Chief Archivist signed off June 2008 • Standards launched at the end of August • Copies are available online http://continuum.archives.govt.nz/. • Hardcopies will be sent to Continuum kit holders in September. 04/06/2008 Update on Current Developments 3 2008 Government Recordkeeping Survey • The project to undertake the 2008 Government Recordkeeping Survey is now complete: Thank you for you responses • Individual agency results will be sent out by October • • Preliminary results: Increase in agencies with a senior manager responsible for recordkeeping: 54% in 2007 vs. 61% in 2008 Increase in policies to assess compliance with the PRA: 43% in 2006 vs. 70% in 2007 vs. 88% in 2008 • • • For more information on the 2008 Government Recordkeeping survey contact the Project Manager: [email protected] 04/06/2008 Update on Current Developments 4 Interim Digital Archive • • • • Went live on 1 July First trial transfer completed: 27000 reports from ERO Now available for limited transfers of digital records We’re looking for further partners for trial transfers to test capacity of the system • If you want to partner with us on trial transfers contact Kathleen Longson: [email protected] 04/06/2008 Update on Current Developments 5 Digital Continuity Strategy Information is trusted and accessible when it is needed, now and in the future • Whole-of-government approach to continuity • Draft strategy developed with strategic advisory group (SSC, National Library, Education, Health, Statistics, Economic Development, MoRST) • With Cabinet this week for approval to release for consultation • Wider consultation Sept-Oct: have your say! 04/06/2008 Update on Current Developments 6 Recordkeeping Audits • • • • • Project Manager for the audit strategy recruited August Work on the strategy is progressing Developing draft audit framework and tools Recruiting Audit Manager (end of 2008) Pilot audits due to begin 2009/10 For more information see the Continuum website at: http://continuum.archives.govt.nz/public-records-act-audit-strategy.html 04/06/2008 Update on Current Developments 7 Changing Faces at Archives New Zealand • Patrick Power: Manager, Government Recordkeeping Programme • Natalie Dewson: Senior Advisor, Government Recordkeeping Programme • Darrin Goulding: PRA Audit Strategy Project Manager • Stephen Clarke: Senior Advisor, Digital Sustainability Programme • Denise Williams: Section Head, Access Services and Regional Services (secondment) • Geordy Muir: Advisor, Appraisal • Cheryl Pointon: Senior Advisor, Appraisal 04/06/2008 Update on Current Developments 8 Further Information • Continuum Website: http://continuum.archives.govt.nz/ • Email: [email protected] • Telephone: (04) 499 5595