Transcript Louisiana Department of Revenue

Louisiana Department of
Revenue
E- FILE & E- PAY
Quick, Accurate and Convenient
Personal & Business
Tax Filings and Payments
Made Easy !
Act 452
Mandates Electronic Filing
Tax Preparers who prepare more than
100 individual returns
January 1, 2008 - 30%
January 1, 2010 - 60%
January 1, 2012 - 90%
Benefits of E-File
• Available for most IRS 1040 filers and LA
resident IT-540 & non-resident IT-540B filers
• Simultaneous filing of federal and state electronic
returns
• Option of filing state ONLY electronic returns
• A dedicated and knowledgeable preparer
Benefits of E-File
Continued
• Federal and state acknowledgements of receipt
• Direct Debit of payments - balance due filers can
file early and pay later
• IRS and LA help desks available
• Faster refunds – About a week
• Direct Deposit of refunds - available only for
electronic returns
Application Process
• Acceptance into federal program by Applying
online at www.irs.gov
• After initial federal acceptance/approval, EROs
are accepted by Louisiana without additional state
registration.
• Annual state compliance checks are performed on
all EROs
• Only software developers are required to test with
LA returns (PATS-Participants Acceptance
Testing System)
Legislative Changes
2008 Regular Session
Legislative Changes
Schedule E – Adjustments to Income
Code 16E – Voluntary Retrofit Residential Structure
Codes used on form for exemptions
(01E, 02E, 03E, 04E, 05E, 06E, 07E, 08E, 09E, 10E,
11E, 12E, 13E, 14E, 15E, 49E)
Legislative Changes
• Schedule F – Refundable Credits (NEW)
64F - Wind and Solar Energy Systems
65F - School Readiness Child Care Provider
66F - School Readiness Child Care Directors and
Staff
67 F- School Readiness Business Supported Child
Care
68F - School Readiness Fees and Grants to
Resource and Referral Agencies
Legislative Changes
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Schedule F (continued)
Codes used for credits
New credits
Other Refundable
Legislative Changes Continued
• LA R-540EIC
Legislative Changes
Continued
• Act 702 – Effective for tax years beginning on or after
January, 2006
– If Federal/State e-filing and Federal refund is directly
deposited, then State refund must be directly deposited as
well. This may not apply if taxpayer has no personal
checking account.
Interest Rate Change- R.S. 9:3500(B) (1)
Effective January 1, 2009
(3 percentage points above Judicial Rate)
Details – See Legislation Under Laws & Policies On Website
2008 Individual Income Tax Form
Changes
IT-540 – Resident Return
• Ln 8D – 65% Excess Federal Itemized Deductions
• Add Ln 12D – 2008 Nonrefundable Louisiana
School Readiness Credit
• Field added to capture quality rating of daycare facility
• Add Ln 20 - 2008 Refundable Louisiana
School Readiness Credit
Field added to capture quality rating of daycare facility
2008 Individual Income Tax
Form Changes
• Add Ln 21 – Earned Income Credit
• Add Ln 23 – Louisiana Property Insurance
Credit
2008 II Tax Form Changes
Continued
• Removed line for Louisiana Housing Trust Fund
donation
Schedule E
Ln 4E now 6E
Codes added for exemptions
16E – Voluntary Retrofit Residential Structure
2008 II Tax Form Changes
Continued
Schedule F
62F – Musical and Theatrical Productions
64F – Wind and Solar Energy System
65F – School readiness Child care Provider
66F – School Readiness Child Care Directors and Staff
67F – School readiness Business Supported Child Care
68F – School Readiness Fees and Grants to Resource and
Referral Agencies
80F- Other
Schedule G
Deleted code 165 Employee and Dependent
Health Insurance
Added code 236 Apprenticeship
Moved Code 216 to 260 Brownsfield
Separated motion picture credits into two codes
Motion picture resident code 256 and motion
picture infrastructure 261
LA Forms & Schedules that can
be Electronically Transmitted
• Form IT-540 - Louisiana Resident Return
(original, amended or for deceased taxpayer)
• Schedule E - Adjustments to Income
• Schedule F - Refundable Tax Credits
• Schedule G - Nonrefundable Tax Credits
• Schedule H – Modified Federal Income Tax
Deduction
LA Forms & Schedules that can
be Electronically Transmitted
• Supporting Federal Return and Schedules
• State Only Returns
• Form IT-540B – Nonresident and Part
Year Return
• Separate state extension next year
Paper Documents to be retained
by ERO
• Signed Forms LA 8453 and corresponding W-2
forms, 1099s and all supporting documentation to
be retained for 3 years
• If using PIN, retain Federal E-file Signature
Authorization Document, IRS Form 8879
• The LA 8453 will be used as information document
when IRS Form 8879 is used.
LA Exclusions
• Exclusions in IRS Publication 1345 & 1345A
• Prior year returns
• Non-calendar year filers
Transmitting LA Electronic Returns
• Follow procedures set by IRS Publication 1345
and 1345A
• Confirm ability to electronically file state and
federal data
• LA return is transmitted with federal return,
unless state only option utilized
• If both federal and state submitted together, if
either return rejects, both returns will reject.
Acknowledgement
• After LA retrieves returns from IRS, an
electronic acknowledgement is generated for
each return and sent to IRS to provide to
transmitters.
• Transmitters should verify software includes state
acknowledgement retrieval from IRS.
• If acknowledgement not received within 3
business days, contact Electronic Filing Help
Desk (225-219-2490/2492).
Error Codes
D = Duplicate Return
Error Code 900
(Duplicate SSN Return will not be
processed)
Direct Debit Problem
(Will be processed with no Direct Debit)
Imperfect “E” Returns
• Imperfect Returns will be Accepted by LA
– An acceptance code of “E”
– Approximately 75% of Imperfect Returns are
usually correct
– No way of knowing which SSN rejected nor
for what specific reason
– Taxpayer may be requested to submit
documentation
ITIN/SSN MISMATCH
• Department of Revenue will accept this
year.
Responsibilities
• Must comply with the requirements and
specifications of IRS Publication 1345, 1345A and
the Louisiana Handbook for Electronic Filers of
Individual Income Tax Returns.
• Must furnish taxpayer with a copy of all completed
Louisiana forms and schedules filed for the
taxpayer.
• If used, signed Form LA 8453, state copies of W2's and 1099's must be retained by ERO for 3 years
Responsibilities
Continued
• Must ensure electronic returns filed timely. Date
returns transmitted to IRS will be considered filing
date for LA returns.
• Must verify taxpayer banking information for direct
deposit/direct debit
• Must check state acknowledgments to verify state
portion received
Common Errors
• Incorrect taxpayer address
• Not using most current version of software
• Not checking acknowledgements to determine
whether return received
• Not including Prepayments, Declaration amounts
• Transmitting Duplicate Returns
Common Errors
Continued
• Incorrectly requesting/not requesting direct
deposit for refund or direct debit of payment
• Incorrect bank account information for direct
deposit/direct debit
• Incorrect date and/or amount for direct debit
• Mailing paper return or LA8453s to LDR
• Using another taxpayer’s payment voucher (do
not make copies)
Electronic Funds Transfer
( EFT )
• Available for:
Corporation Income & Franchise Taxes
Excise Taxes
Sales Taxes
Severance Taxes
Withholding Taxes
• Mandated by Statute for taxpayers with average
payments that exceed $5,000 effective January
1, 2008.
Overview of Business Tax
Online Filing Programs
• The Department of Revenue is currently offering
the option of free internet filing for many
taxpayers.
• Access to this program is through a secured
environment so that the information that is sent
and received is protected from unauthorized
access.
LDR Web Filing and Payments
• File returns via web – Submit direct debit payments online
and specify effective date of payment; submit credit card
payments online
• Individual Income Tax Options
– Individual Income Tax Return (IT-540), Payment & Extension
– Check status of Income Tax Refund
– (Refund status telephone number 1-888-829-3071)
Go to www.revenue.louisiana.gov
LDR Web Filing and Payments
Continued
• LaTAP: E-Access for Louisiana
Business Accounts
• LaTAP = Louisiana Taxpayer Access Point
– TAP Demo available
• Online account management for business taxpayers
– View account activity
– File returns & amendments
– Make payments
– Change account information
LDR Web Filing and Payments
Continued
LaTAP - Business Tax Options:
• Sales Tax – General (R-1029)
• Hotel/Motel Sales Tax (R-1029HM)
• Orleans and Jefferson Hotel/Motel Sales Tax (R-1029DS)
• New Orleans Exhibition Hall Authority Sales Tax (R-1325)
• Automobile Rental Excise Tax (R-1329)
• Beer Tax
• Excise Gasoline and Special Fuels
• Withholding L-1 Tax Returns
• Parish E-File
LDR Web Filing and Payments
Continued
• Corp Mef Pilot program
• Attachments as pdf’s can be submitted on the
Departments website for Individual Income
tax 2007 and 2008
• Attachments can be E-Faxed to
225-231-6221
Secure send - LCPA website for a fee
[email protected]
LDR Web Filing and Payments
Continued
• Taxpayers who register for web filing
online through LATAP – must currently be
a registered taxpayer on our records
• If new user, self-select their login ID and
password – will receive authorization code
• If previous online user, same user ID and
PIN will be accepted
LDR Web Filing and Payments
Continued
• Taxpayers input tax information and program will
calculate return based upon the input.
• Upon calculation of the return, the taxpayer has
the chance to modify the information or submit it
using their Password as signature. If it is a balance
due return, the taxpayer has the option of
submitting the payment and choosing the effective
date of the payment.
LDR Web Filing and Payments
Continued
• The program gives the taxpayer a confirmation
number for the filing of the return.
• If a payment request was submitted with the
return, a trace number is also given to the
taxpayer.
• Once a return is submitted via our system, then the
taxpayer can view that return, and they can also
call it back up and amend it.
LDR Web Filing and Payment
Business Returns not on LATAP
• Withholding L-2/L-3 Tax Returns (Downloadable)
• Severance Oil & Gas O1d, O3, O5, G1d, G3, & G5
Returns (Downloadable)
• Online direct debit payments available for most
Business and Individual Income Taxes
• Online credit card payments available
• Online Business Registration
On the horizon for electronic filing…
• Corporate MeF filing – IRS has an 1120
electronic filing program and LA plans to
open up a Corporate MeF pilot program in
the near future.
On the horizon…
Payroll Information
Employer’s Withholding Tax
• Effective January, 2008 – Act 452
250 or more returns – required to file
electronically
January 2010 - 200 or more
January 2012 - 150 or more
January 2014 - 100 or more
January 2016 - 50 or more
Contact Names and Phone
Numbers
State Electronic Filing Help Desk
For Tax Practitioners and Transmitters Only
Telephone: (225) 219-2488
Shanna Kelly/Kathleen Dixon
Telephone: (225) 219-2490/2492
[email protected]
Or
[email protected]
Fax Number: (225) 219-2651
Louisiana Department of
Revenue Contacts
Fed/State E-Filing Program
(225) 219-2488
Stacy Garrett (E-Services Manager)
Kay Wilson (Electronic Filing Coordinator)
Substitute Tax Form Acceptance
Fay Guidry
(225) 219-2763
Personal Income Tax
(225) 219-0102
Forms Request
(225) 219-2113
Telecommunications for the Deaf and Disabled
(TDD)
(225) 219-2114
LDR Website
(www.revenue.louisiana.gov)
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About Us
Publications
Laws and Policies
FAQ
Tax Fraud
Related Sites
News and Press Releases
Important Announcements
Hot Topics
LDR Website
(www.revenue.louisiana.gov)
Homepage offers links for complete information for
• Individuals
• Businesses
• Practitioners
• Policy Statement Subscription Service
Regional Offices
Alexandria
Lake Charles
900 Murray St, B-100
Alexandria LA 71301
318-487-5333
One Lakeshore Dr,1550
Lake Charles 70629
337-491-2504
Baton Rouge
Monroe
8549 United Plaza, 200 122 St John St, 105
Baton Rouge 70809
Monroe 71201
225-922-2300
318-362-3151
Lafayette
New Orleans
825 Kaliste Saloom Rd
Lafayette 70508
337-262-5455
1555 Poydras St, 2100
New Orleans 70112
504-568-5233
Regional Offices
Continued
New Orleans
Satellite Location
1305 N Florida Ave
Covington 70433
985-893-6277
Thibodaux
1418 Tiger Dr
Thibodaux 70301
985-447-0976
Shreveport
1525 Fairfield Ave Room 630
Shreveport 71101
318-676-7505
QUESTIONS ? ? ?
Please feel free to ask any questions.
If we cannot answer at this time, we will get
an answer for you. You can always e-mail
your question to our office or give us a call.
Reminders for Tax Year 2008
Check our website on a daily basis for any
updated information and hot topics.
Check your software updates.
Check for State acknowledgement of return.
Contact our office or the Regional Offices if
we can assist you in any way.
Wishing you a very successful electronic
filing tax season.