Gates Fire District A

PPARATUS

R

EPLACEMENT

P

ROGRAM 2011

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APPARATUS REPLACEMENT PROGRAM 2011 Mission Statement Core Values Rationale Safety of Personnel

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Insurance Ratings Volume Purchasing Cost Benefit for Community Call Volumes Current Fleet Current Issues Vehicle Services

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Process to Date Vendor Submittal The Future & Projected Cost Fleet Questions/Comments 2

GATES FIRE DISTRICT

“MISSION STATEMENT”

“The Gates Fire District is an emergency services organization that provides fire, rescue and emergency medical services to a diverse community. We are committed to the preservation of life, property and the environment. Through education, training and public awareness we will enhance the quality of life and the safety of the citizens we proudly serve”.

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GATES FIRE DISTRICT

CORE VALUES Trust

- The opportunity to be of service to the public and earn their trust and confidence in such service.

Employees

-We recognize our employees are our most valuable resource and we are committed to them and their safety.

Excellence - We are committed to personal and professional development and encourage continuous training and education.

Teamwork

-We encourage teamwork, while maintaining individual identities.

Entrepreneurship

- We encourage the challenge of new technology and change including resourcefulness and self-motivation.

Positive Attitudes

- We encourage a positive attitude toward the community which develops pride in our district and in the quality of our work. Our conduct, both on and off duty, is a reflection of our professional development and these core values.

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• • • • •

RATIONALE BEHIND

Standardization;

PURCHASE

• training, maintenance, operations, etc Reliability of current fleet • Break downs are constant • Out of service 10 % of the time Even distribution of work volume Escalating cost to keep apparatus in-service and operational Utilize new technology currently available

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SAFETY OF OUR FIREFIGHTERS AND CITIZENS

Firefighters: • Side impact protection • • Roll over air bags Advanced braking systems • Better on-board system management • Less cab noise inside Public: • Better visibility of apparatus • Shorter stopping distances • Less exhaust and emissions (Green Friendly)

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CALL VOLUMES 5 YEAR PERIOD

3500

2999

3000

2831 2671 2660

2500 2000 1500 1000 500

664 574 397 1329 677 538 388 1422 542 534 349

0

2005 2006 493 495 324 Co.1

2007 Co.2

Co.3

2008 Co.6

493 442 358 2009 509 512 353 2010 7

CURRENT FLEET

ENGINE 4512 1993 Pierce Lance Pumper Mileage 66,689 Cost of vehicle: $257,305 Eight year call volume: 1,966 responses 8

CURRENT FLEET

ENGINE 4523 1992 Pierce Lance Pumper Mileage 58,842 Cost of vehicle: $230,000 Eight year call volume: 2,607 responses 9

CURRENT FLEET

ENGINE 4532 1987 Pierce Lance Pumper Mileage 54,330 Cost of vehicle: $143,000 Eight year call volume: 1,040 responses 10

CURRENT FLEET

ENGINE 4563 2003 Pierce Dash Pumper Mileage 105,765 Cost of vehicle: $344,000 Eight year call volume: 11,186 11

CALL VOLUMES FOR APPARATUS

2500 2000

1913 1851 1780

1500 1000 500

348 457 234

0

2003 1011 1117 970 863 218 256 160 208 293 129 208 268 113 205 252 111 310 263 84 595 263 223 101 206 108 2004 2005 4512 2006 4523 2007 4532 4563 2008 2009 2010 1681 12

• • • • • •

TRADE-IN CONSIDERATION

Fire apparatus manufacturers do not utilize trade-ins Current apparatus does not meet today's standards Better resale value by going independent Minimum return on investment at 20 years old Extending the life of the current apparatus No “Blue Book” value on fire apparatus

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CURRENT ISSUES

• Rusting frame rails • Broken leaf springs • Broken wiring • Water tank replacement • Fuel tank replacement

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CURRENT ISSUES

Worn-Out Fly Wheel Blown Engines Paint Flaking Off

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VEHICLE MAINTENANCE COST

(operating expenses, excluding fuel) 4563 4512 4523 4532 2008 2009 2010 July 2011

$10,235.00 $10,419.00 $19,127.79 $10,522.76 $2,461.51 $6,221.55 $3,616.57 $2,133.37 $2,338.92 $4,064.67 $3,488.63 $1,585.53 $695.03 $1,757.00 $1,448.69 $680.08

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VEHICLE SERVICES

• Break Downs/Out of Service Time • Reliability/Confidence • Regular Preventative Maintenance Program

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REPLACEMENT OF FLEETS

1. Wegman’s Model:

Utilized “Life Cycle Strategies” for purchase and budgeting for future expenditures. Wegman’s provided best method practices for purchasing and maintenance. 2. Gates-Chili School District Model: Common practice in school bus transportation industry is to replace buses every 9 to 10 years. Heavily regulated by Department of Transportation. Very high safety standards apply.

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• • • • •

WHY DO FIRE TRUCKS COST SO MUCH?

Specifically designed to meet the fire suppression needs of the community – Foam system needed for • Fuel tank farms, (Hess, Mobil) • Airport responses • Rail systems • Highway transportation NFPA Specifications EPA Emission Standards DOT Guidelines OSHA Standards

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ISO RATING

• • What is ISO?

During recent review- required Gates FD to have five(5) pumpers • The Gates FD will have four(4) in-service and one(1) reserve pumper.

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ISO RATING

(cont’d) • Gates FD Study • When the project is completed (October 2012), the GFD will bring ISO back to re-evaluate and apply for an insurance reduction (Class 3)

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VOLUME PURCHASING

Q.What does volume purchasing do to better enhance public safety and off-set cost?

– Standardization: • All equipment in same location • Streamline driver training • Maintenance and equipment inventory – Work load distribution: • Will be measureable • Evenly distributed every 6 months

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COST BENEFITS FOR THE COMMUNITY

• • • • • • • • Only one specification was written for four apparatus Purchasing one engine at a time over a four year period adds 10% more to each vehicle and 3% inflation annually ($389,957 X 10% = $38,995 MORE per apparatus) Engineering & design is only done once Power in volume purchasing with manufacturers Substantial reduction in our current maintenance program; – 1 st year projected savings: $35,000 Two year Bumper-to-Bumper warranty More fuel efficient motors reducing fuel consumption Single source for maintenance and parts

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PROCESS TO DATE

• • • • • • •

August 2010

- meeting vendors in Chicago at IAFC Conference

September 2010

- committee formed with eight(8) firefighters (end users) to determine the specific needs for apparatus.

November 2010

- Equipment and needs assessment meetings were conducted using NFPA, OSHA, DOT & ISO standards

December 2010 thru March 2011

- Meetings with 12 vendors to explain our project.

July 2011

- Bids released to truck manufacturers, bids received and opened, intense and detailed review of submitted bid specifications

September 2011

- Public Meetings

October 2011

- - Public Bond Vote

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MANUFACTURER VENDOR CONTACT RECIEVED DATE

BY (INITIAL)

TIME

BID BOND (Y/N)

PRICE PER UNIT LESS- PREPAY Stainless Steel Ground Stand Electronic Siren Foam Pump Stability Control FINAL PER UNIT $

VENDOR SUBMITTAL

E-One Colden Enterprises

Allan Smith 7/28/2011 SD 14:55 YES

$389,957

($6,365.00) $4,000 $2,850 $950 $1,075 $2,750

$383,592 Rosenbauer Pierce KME Empire Emergency Apparatus Churchville Fire Equipment Gorman Emergency Vehicles

Jim Tabor 7/28/2011 SD 17:45 YES

$412,474

($9,269.00) $15,000 (and up) $3,359 $800 $2,205 $2,466

$403,205

Steve Gulvin 7/28/2011 MBD 13:10 YES

$417,647

($9,000.00) $9,500 $2,800 $1,000 no bid $3,390

$408,647

Tim Hoegel 7/28/2011 SD 17:55 YES

$433,579

($15,897.00) $6,700 $2,900 $1,100 $1,300 $2,056

$417,682 25

• • •

THE FUTURE

10 -Year Replacement Program?

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15-Year Replacement Program?

We can’t save money for these large purchases any longer due to the economic environment we are facing The District must bond for large purchase

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• • •

LEASING, CAPITAL RESERVE, OR

Leasing:

BONDING

– Not cost-effective and legal considerations could not be met Capital Reserve: – The tax payer is having their money saved for future purchases which they in turn may never use during their time as residents of the Gates Fire District Bonding: – The tax payer pays for the actual use of the vehicle during their time as residents of the Gates Fire District (Pay for equipment as you go)

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TOTAL COST FOR PROJECT

• • • • • Apparatus Cost 2011 Apparatus Budget 6-G Capital Reserve $1,559,828 -$175,000 -$100,000 Sale of Aerial Ladder 4510 -$76,500 ($85,000 minus broker fees) Misc. tools and appliances for new apparatus (minus $50,000 from sale of Aerial Ladder 4510) - $50,000

Total Bonding $1,258,328 28

AVERAGE COST TO TAX PAYER

• Will be about 7.5 cents per $1000 of assessed valuation. • The average home owner, with a $100,000 assessed value piece of property will pay about $7.50 a year.

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THANK YOU

We appreciate you taking the time to attend this meeting.

We ask for your support in this project.

Life safety and property conservation for our community are paramount.

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QUESTIONS & COMMENTS

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