Transcript STRATEGIC ACTION PLANNING The Delta Kappa Gamma …

As The S A P Rises
Strategic Action Planning
For Chapters
Developed and Presented by
Dr. Beverly Helms
P.O. Box 728
Bonifay, FL 32425
[email protected]
Contact me for assistance. An
electronic version can be made
available on your website.
STRATEGIC ACTION
PLANNING
The Delta Kappa Gamma Society International
Planning is bringing the future into the
present so that you can do something
about it now.
Alan Lakein
AS THE SAP RISES
Sap is sometimes called the blood of a tree because it
circulates inside, carrying nutrients and water
throughout the tree. A tree would die if sap didn’t
circulate inside it. Tree sap also has a great deal of
potential for future uses.
Strategic Action Planning (SAP) is critical to the life of
The Delta Kappa Gamma Society International.
As the gardener, by severe
pruning, forces the sap of the tree
into one or two vigorous limbs,
so should you stop off your
miscellaneous activity and
concentrate your force on one or
a few points.
Ralph Waldo Emerson
Our consciousness rarely registers the
beginning of a growth within us any
more than without us; there have been
many circulation of the sap before we
detect the smallest sign of the bud.
Thomas Hardy
WHY PLAN?
To Keep The End in Sight.
To Live/Move Intentionally.
To Act With Purpose.
To be Proactive, Not Reactive.
To Design Your Future
What is the Process for Planning?
Developing A Plan
is laying out the sequence
of events/activities
that have to occur
for you to achieve your goal(s).
OR
Laying out a path
to help you get from where you are
to where you want to be.
Example:
(where we are)
We have 25% of our members in attendance.
(where we want to be)
We want 60% of our members in attendance.
So what can we do to help us get to where we want to be?
What path could we follow to help us get there?
Recognize/Reward/Honor members at meetings?
Involve all members in a project?
Assign each member a responsibility?
Assign seasoned members to mentor others?
Develop an accountability model for chapter?
(phone, email, visit, write)
It’s Your Chapter’s
Future
You can’t leave it to
chance.
What Can Chapters Do?
1. Look at International Strategic Action Plan.
2. Review the State Strategic Action Plan
3. Decide what is most important.
4. Put First Things First. Can’t Do Everything.
A good plan today is better than a
perfect plan tomorrow.
George S. Patton
Sample State Areas of Focus (9)
Membership
Leadership Development
Finance
Expansion
Marketing
Communications
Organizational Effectiveness
Society Impact on Education
Review/Update of Action Plan
SAP
Areas of Focus
Area I: Membership
Area II: Finance
Area III: Communication
Area III: Leadership
Area IV: Organizational Effectiveness
Your Chapter. What are First
Things?
• What One or Two
• Membership
Things Would Make
• Member Participation
the Most Difference in
• Leadership for
Your Chapter?
Chapter
• In What Areas Does
• Programs/Projects
Your Chapter Need to
• Communications
Focus?
• Resource Development
• Remember: Keep it
Simple to begin with.
Needs Assessment
• What are our
Areas of
Focus/Concern?
• Involve Members in
Determining
Important Areas in
Which Your Chapter
Needs/Wants to
Focus.
• Where do we want
to be as a chapter in
relation to our Area
of Focus?
• Where are we now
in relation to the
Area of Focus?
Membership?
Need to
Retain
Members?
Need to
Gain or
Initiate
more
Members?
Need more Need
Members to Members to
attend
be more
meetings? active?
Need to
Diversify
your
Membership
?
Need more
committed
Members?
Need to
Attract
more
Members
?
Area I: Membership
Goal 1. Encourage growth of chapter
membership
Goal 2. Celebrate the honor of DKG
membership
Membership
Sample State Objective
Increase retention of
members 5% each
biennium.
They list 5 activities
directed toward doing
this.
Chapter Objective
• If a chapter of 50, is
losing 10 members each
biennium, that’s 20%.
• What % would you like to
retain? 85%? 90%?
• How can you accomplish
this? What can You do?
Members attending meetings
• Chapter A has 65
members. No more
than 25 attend a
meeting. (38%)
• Chapter B has always
had 50% member
attendance. It now has
30%.
• Does Chapter A or B
have a problem?
• Would you feel a need
to address member
attendance if you were
in either chapter?
• Why?
• Why Not?
Initiating New Members
Chapter C initiates 2 members each year.
Chapter D initiates 5-6 members each year.
Chapter C has difficulty finding two educators to
initiate. Sometimes more are recommended but few
accept. Is the problem one of attraction of members or
of recruitment?
Chapter D loses at least 50% of its initiates within the
first three years of membership. Is there a problem? If
so, What?
Leadership Development
• Chapter E has
Difficulty Getting
Members to Assume
Leadership Roles.
• Last biennium 10
were asked before one
accepted the
presidency.
• Is that a problem or a
situation you would
like to change if you
were in this chapter?
• What would you like to
see? What would be
your goal? What
activities might you use
to try to meet your
goal?
The Chapter SAP
YOU (Chapter Members) decide what is
important. What may need to be addressed,
improved, maintained, deleted.)
Identify your own Areas of Focus. You are
not required to copy, or adopt the Areas of
Focus at International or your state.
Correlating to your state Areas or Goals may be
desirable.
Strategic Action Planning
When you decide on an Area(s) of Focus, you must
Identify where you want to be (future – your
objective(s)
in relation to
where you are – (status – present).
Then decide how you can best get there (activities).
Review/Update Chapter SAP
• Everybody’s business
often becomes
nobody’s business.
• Assign Responsibility
for Strategic Action
Planning.
• The Plan is not the
critical thing; the
Planning Process is
the Key.
• Involve Members in
Reviewing and
Updating the
Objectives as well as
the Activities.
• Once an objective is
accomplished,
celebrate and focus on
another area, but
maintain your success.
Strategic Action Planning is not
studying the stars or copying
other chapters.
Strategic Action Planning is looking
at your own chapter through a
microscope. What are you doing
well? What do you need to work on?
Where do you see your chapter in 1020 years? How can you get there?
Design Your Chapter SAP
Areas of Focus
(Example only)
A. Membership
Objectives for
each Area of
Focus
A.1.To increase
retention of
members
Activities for
each Objective
A.2 To initiate
5% more
members.
A.2.1 Members
recommend a
new member.
A.1.1Assign
Mentors
A.1.2.Improve
Communication
Resources Available
1. International SAP on website at www.dkg.org
2. As The SAP Rises – Tips For Strategic Action
Planning published bimonthly and on website.
3. Your state organization’s Strategic Action Plan on your website under Membership Committee.
4. Your president or state chair of Strategic Planning.
5. Your International Administrative Board.
Good Luck as you develop/review/revise
your Strategic Action Plans and Design
your Future.