2013 Human Resource Conference Emergency Preparedness in the Workplace

      Agenda Review/Safety/Welcome Emergency Management in the workplace  Ready Business  Workplace “Go Kits” Private Sector/Business and Government Partnerships Response  Typical Response Build up  Disaster Declaration Process Available Resources Summary and Questions

• •  Locations for:  Restrooms  AED (Automated External Defibrillator)  Smoking – designated areas  Vending – throughout campus  Severe Weather locations Hazards  Slips, trips and falls Courtesy  Place phone on silent or vibrate  Take calls outside meeting room

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Businesses can do a lot to prepare for the impact of the many hazards we face in todays world both, Natural and Man-made.

A few facts

 ▪ ▪ 2012 ▪ 186 Billion Dollars Worldwide for Disasters 119 Billion Dollars in the United States for Disasters 77 Billion Dollars in insurance claims in the United States.  Since 2000, Southern Illinois (Region 11) has averaged a Federal Declaration on an average 1 in every 16 months

     A few more facts……. 40% of businesses affected by a natural or man-made disaster, never re open. According to an Ad Council survey – 62% of respondents indicated they do not have an emergency plan in place for their business. Larger businesses are now asking suppliers about preparedness programs. Insurance is only a partial solution – insurance will not replace customers.

 Its not a matter of if, it’s a matter of when  Ready Business is a resource for businesses to use to help them develop a preparedness program and by providing tools to create a Business Continuity Plan.

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Ready Business – Program Management

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Step 1 - Planning

 Should be “All-Hazards” approach  Complete a Risk Assessment ▪ Identify threats/hazards ▪ Analyze and assess risk ▪ Treat the risk ▪ Implement Risk Management Strategy  Complete a Business Impact Analysis (BIA) ▪ ▪ Identifies time sensitive and critical processes Financial and operational impacts from disruption

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Step 2 – Implementation

 Identify and assess resources, write plans and develop a system to manage incidents ▪ Resource Management – supplies needed to respond to an emergency, continuing business operations and communicating during and after an incident. ▪ Emergency Response Plan – Plans to protect people, property and the environment (Evacuation, Shelter in place, lockdown, etc). ▪ Crisis Communication Plan – How to talk with employees, customers, stakeholders and the media. ▪ Business Continuity Plan – How to overcome the disruption of business. ▪ Employee Assistance and Support – Encourage employees and their families to develop family plans and have disaster kits.

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Step 3 – Testing and Exercises

 Train personnel, clarify roles and responsibilities  Reinforce knowledge of procedures and equipment  Improve organizational coordination  Evaluate plans and policies  Gain/Give recognition for the Emergency Management Program

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Step 4 – Program Improvement

 Critique all training and real incidents  Share findings  Develop Corrective Action Program  Update plans, policies

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www.ready.gov

                        Athletic Shoes Flashlight with batteries (LED Flashlights lasts longer) Small FM Radio with batteries Map Backpack Water High in Calorie Nutrition Bars First Aid kit Small amount of cash and change Photo ID Spare House Key Poncho or rain gear Written contact list Extra cell phone battery Face mask Work Gloves Matches/Lighter Multiplier tool Emergency blanket Extra prescription medication Whistle Latex/Vinyl gloves Pencil/paper Safety glasses

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Businesses/Managers

 Sponsor a “Kit Making” day  Have a kit donation box for next kit building/maintenance day  Sponsor small items with company logo  Make sure employees grab kits during drills  Use kit building as a team building exercise  Awards/Recognition program

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Because of a variety of factors……

 Costs associated with disasters  Frequency of disasters  Increasing need to be prepared

….we have seen the publication of the following

Presidential Policy Directive/PPD-8

“This directive is aimed at strengthening the security and resilience of the United States through systematic preparation for the threat that pose the greatest risk to the security of the Nation, including acts of terrorism, cyber attacks, pandemics, and catastrophic natural disasters. Our

national preparedness is the shared responsibility of all levels of government, the private and nonprofit sectors, and individual

citizens. Everyone can contribute to safeguarding the Nation from harm. As such, while this directive is intended to galvanize action by the federal Government, it is also aimed at facilitating an integrated, all-of-Nation,

capabilities-based approach to preparedness

”. Barack Obama President of the United States

Community Emergency Response Network

"Perhaps the most important initiative we must undertake, regardless of the budget environment, is to recognize our efforts are part of an interconnected plan of action. This "Whole Community" approach

to emergency management provides the appropriate framework for leveraging the expertise and

resources of our stakeholders at all levels, both governmental and non-governmental.

We know of the great capacity of individuals to care for their families, friends, neighbors and fellow community members, making our citizens force multipliers rather than liabilities. Together, we make up the whole community, and we all have an important role to play. We must engage all of our societal capacity, both within and beyond FEMA, to work together as a team. Through engaging the "Whole

Community," we maximize our limited funding and leverage the capabilities of our partners, who play a critical role in the process.

A "Whole Community" approach is a valuable efficiency and cost-saving tool; yet more importantly, it is critical to our collective effectiveness to succeed in preparing for, protecting against, responding to, recovering from, and mitigating all hazards.“ - W. Craig Fugate Administrator - FEMA

GOVERNMENT BRANCH ELECTED APPOINT FEDERAL STATE LOCAL MUTUAL AID BRANCH IESMA EMAT MABAS IPWMAN ILEAS IMERT IL-TERT IC&MEMAS HSTP IPHMAS IMT VOLUNTEER BRANCH MEDICAL RESERVE CORPS CITIZEN CORPS FAITH BASED AFFILIATED UN AFFILIATED PUBLIC-PRIVATE BRANCH BUSINESS COMMUNICATIONS INFORMATION BRANCH OUTREACH RESOURCES TACTICAL STARCOM AMATEUR RADIO PUBLIC HEALTH – MEDICAL SERVICES BRANCH HEALTH DEPARTMENTS HOSPITALS EMS PNP ACADEMIA ARC PUBLIC MEDIA SOCIAL MEDIA INFO CENTERS

OTHER Potential members include : Federally Qualified Health Centers (FQHCs) Surgical Centers Physician Offices Dental Offices Long Term Care Home Health Organizations Mental Health Organizations Illinois Dept.

on Aging Shawnee Alliance for Seniors Functional needs organizations Veterinarians

ILSARC

GOVERNMENT BRANCH ELECTED APPOINT FEDERAL STATE LOCAL MUTUAL AID BRANCH VOLUNTEER BRANCH IESMA EMAT MABAS MEDICAL RESERVE CORPS CITIZEN CORPS FAITH BASED IPWMAN ILEAS BUSINESS IMERT AFFILIATED OUTREACH UN AFFILIATED RESOURCES IMT PUBLIC-PRIVATE BRANCH BUSINESS PNP COMMUNICATIONS INFORMATION BRANCH OUTREACH RESOURCES ACADEMIA ARC TACTICAL PUBLIC IL-TERT STARCOM AMATEUR RADIO MEDIA SOCIAL MEDIA INFO CENTERS IC&MEMAS HSTP IPHMAS PUBLIC HEALTH – MEDICAL SERVICES BRANCH HEALTH DEPARTMENTS HOSPITALS EMS

OTHER Potential members include : Federally Qualified Health Centers (FQHCs) Surgical Centers Physician Offices Dental Offices Long Term Care Home Health Organizations Mental Health Organizations Illinois Dept.

on Aging Shawnee Alliance for Seniors Functional needs organizations Veterinarians

ILSARC

Businesses

Training/Exercise Education Public Outreach Resources* Resources Disaster Intel

Government

Businesses

Training/Exercise Education Public Outreach Resources* Resources Disaster Intel

Government

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STATE GOVERNMENT

All State Agencies are mandated to assist under the IEMA Act

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102 COUNTY GOVERNMENTS

With EMAs mandated under the IEMA Act

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1,290 MUNICIPAL GOVERNMENTS

One EMA mandated under the IEMA Act Many EMAs voluntarily enacted by local ordinance

Incident Occurs Local Jurisdiction Responds Enough Resources No IEMA Response Local Disaster Declaration Request Mutual Aid No Multi Jurisdiction Event No Yes Activate Unified Area Command Liaison with Jurisdiction Coordinate with SIRC Enough Resources Enough Resources Yes Incident Terminates Yes Yes No Coordinate with FEMA

RAPID NEEDS ASSESSMENT DISASTER IMPACT ASSESSMENT IA – INITIAL DAMAGE ASSESSMENT (LOCAL) PA – INITIAL DAMAGE ASSESSMENT (LOCAL) IA – PRELIMINARY DAMAGE ASSESSMENT (FEMA, SBA, STATE, LOCAL) PA – PRELIMINARY DAMAGE ASSESSMENT (FEMA, STATE, LOCAL) REQUEST FOR MAJOR DISASTER DECLARATION

Note: State Indicator = $1.37

County Indicator = $3.45

FEDERAL DECLARATION IA PROGRAM IMPLEMENTATION PA PROGRAM IMPLEMENTATION

 FEMA – Ready Site  www.ready.gov

 Illinois Emergency Management Agency  www.state.il.us/iema/

 Illinois Ready  www.Ready.Illinois.gov

   Summary/Questions      Welcome Emergency Management in Workplace Partnerships Responses Available Resources Questions Thank you