Transcript PowerPoint-presentatie

HIW Welcome and Info
Sessions 2014-2015
22 September 2014
HIW Welcome and Info Sessions
Monday, 22 September 2014
• 2pm: BA, MA & MPhil: Welcome and Orientation Sessions for
International Programme students, followed by Programme
Requirements Information Meeting for BA and BA Abridged, Room B
• 4pm: 3BA & BA Abr: Information meeting on Bachelor’s Paper with
Seminar, Room B
• 5.30pm: MA & MPhil: Information meeting MA & MPhil programmes,
Room B
• 6.30pm: MA & MPhil: MA & MPhil Thesis Workshop and Fair. Room B
Monday, 22 September 2014
• Classes begin
• 1pm: BA, MA & MPhil: Exam and Plagiarism Info Session, Room B
We will learn today....
1. What core information (dates and terms) you need to
know
2. How you find this information
3. What you need to do to enroll for courses and when
4. Which courses you need to enroll for (separate
programme info sessions)
5. What additional important information you need to know
First things first...
1. Register as a student at KU Leuven
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Go to International Admissions and Mobility Unit: Naamsestraat 63, 3000
Leuven; read carefully the letter of admission for documents you need to
bring
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Go to Registration Office: Naamsestraat 22, 3000 Leuven
• http://www.kuleuven.be/registration/
2. Set up your student account based on the activation card you receive
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You use the same user name and passwoord for Student Webmail, KU
Loket and Toledo
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You find the quick links to these on the homepage of the HIW:
http://hiw.kuleuven.be/eng/
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as well as more....
What study information do you need?
1. On the programme requirements
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your study programme:
Terminology
Course descriptions
Course schedules
Course evaluation and examination methods
2. Contact information
 Faculty teaching staff
 Study progress support and advice
 Exam ombuds
3. Dates and deadlines
 Structure of the academic year
 Deadlines
KU Leuven terminology
• Structure of the academic year (2 semesters, break, study
block, exam session, no classes in summer)
• HIW Adminstrative Calendar:
http://hiw.kuleuven.be/eng/calendar/index.html, also the Study Guide
• Programme Guide:
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programme structure
online course descriptions (“ECTS- fiche”)
• Course (lecture course) vs Seminar/Tutorial (attendance
required and part of evaluation)
• Required vs Elective Courses/Groups
• Core courses
• Exams related terms (→Tue, 23 Sept. Exam Info session)
Programme Guide
http://onderwijsaanbod.kuleuven.be/opleidingen/e/index.htm
Credits
Course title
Course code
Instructor
Stage
Year in which
course is normally
followed)
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Use these buttons to go
to another week, or to
make a list of the whole
semester.
Recommended!
How to check the class schedule
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Hoover over de blue text with your mouse to see more details. Then
click on the room, professor, etc. to see
more info.
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Double-check the schedule (2nd semester to be finalised)!
KU Leuven Online Tools
• Webmail: [email protected]
• Toledo: Electronic blackboard; Online portal to:
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Course information
Course assignments, study material, etc.
• KU Loket: Online portal to important personal information:
Individualised course schedule
o ISP: Individual Study Programme
o IES: Individual Exam Schedule
o Results, Study Progress File
o Student information
o Registration
NB: Toledo vs KU Loket
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Startpage KU Loket
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Where/How to find the information
1. HIW Eng Homepage = your gateway to all kind of info and
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5.
KU Leuven online portals: http://hiw.kuleuven.be/eng/
The Programme, Teaching and Exams webpage (with all
the links): http://hiw.kuleuven.be/eng/programmes/index.html
Particular webpages (for the thesis, BA paper, calendar, the
Writing Lab, etc.)
The Study Guide: the summary of all the info/deadlines/etc.:
http://hiw.kuleuven.be/eng/programmes/studyguide1415,
available also in good old hard copy
Emails: check your student email account regularly to stay
informed
How to choose the courses
• Check the Programme Guide for the programme
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requirements and scheduling
Check for schedule and for conflicts in your schedule by
simulating your schedule in ISP
Check for content (especially with regard to elective
courses and units); attend the class before you book it in
yor ISP
Check for expectations/ required previous knowledge
If an elective course/seminar: ‘check for your interest’
Formally and Officially: KU Loket → ISP
Individual Study Programme (ISP)
Online application to enroll for the courses via KU Loket
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My individual study programme (ISP)
Send ISP: Only use this
button when your ISP is
complete and finished !
Make a remark about
your ISP. The ISP
responsible will see it.
See all previous remarks
Note: Don’t use the
remarks field for urgent
things. (then use e-mail)
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ISP Symbols
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How to book the courses in the ISP
• Based on the programme requirements, book the courses
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in your ISP and save it.
NB. You need to book courses for both semesters. From 9
till 25 February you can make changes to the 2nd semester
courses, but not to year-long courses.
You have then your personalised schedule available.
As the deadline for submission of the ISP (8 October) is
approaching, double-check your ISP and save the final
version of your ISP.
Go to the individual exam schedule (IES), also at KU Loket
and book all oral and written exam dates. (No booking for
papers/thesis). Save your choice.
How to book the courses in the ISP
• Go back to your ISP and send/submit it.
• I (Emilia) am your ISP responsible and will receive it and
approve it.
• Approval by 15 November. If there is a problem I will
contact you so please check your student email regularly.
• NB: if you have problems with any of the steps above, try
using a different browser (e.g. Chrome is not
recommended)
How to book the courses in the ISP
Keep in mind:
• You won’t be able to send your ISP before your IES is
complete
• Once you send your ISP, you can’t make any changes to it
• Don’t forget to send/submit your ISP or else I will approve
the saved version (so surprises, maybe!)
• If your ISP is not filled in, I will assign you a standard
programme
• Check and double-check your ISP to avoid any extra or
missing courses due to which you may not be able to
graduate!
How to contact
• Faculty (teaching and administrative) staff:
http://hiw.kuleuven.be/eng/staff/index.html or else
http://hiw.kuleuven.be/eng/about/contact.html
• Study progress support and advice (Emilia not IAM!):
[email protected]
• HIW Examination Ombudsperson:
http://hiw.kuleuven.be/eng/programmes/exams/ombuds/ombu
dsperson.html or at [email protected]
• For any other KU Leuven staff, use the KU Leuven Who's
Who search tool at
http://www.kuleuven.be/wieiswie/en/person
Important (ISP-related) dates
• 8 October 2014: All students: Last day for submission of
the Individual Study Programme (ISP) for the whole year
(after this date the students will be assigned the ISP). No
changes to first semester and year-long classes are
admissible after this date.
• 9 February till 25 February 2015: All students can make
changes to their second-semester classes via their
Individual Study Programme (ISP)
• For all the other dates (submission deadlines, end of
classes, etc.), see the HIW Administrative Calendar at
http://hiw.kuleuven.be/eng/calendar/index.html
or
the
Study Guide
Anything else of importance?
Learning Account – points of attention:
• If you are combing programmes (especially Bachelor and Master’s)
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you should be especially careful with your learning account.
Please do check your learning account in your Study Progress File in
KU Loket, especially if you are thinking of not completing in the third
exam session all credits/ course units you booked.
Students with learning account equal zero or with negative learning
account will not be allowed to re-register.
Learning account is not applicable to the MPhil and doctoral
programme.
For more information and examples, see:
http://www.kuleuven.be/leerkrediet/english/learningaccount
Anything else of importance?
Erasmus+ Exchange Programme:
• BA and MA students can study abroad for one semester only, the first
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or the second semester. They take courses at the host institution,
which, when approved by the exchange coordinator, are considered
equivalent to courses taken at KU Leuven.
We have agreements with universities in London, Paris, Berlin,
Istanbul, Barcelona, Dublin, Lisbon, etc.
Details about all the application procedures and regulations can be
found at the webpage: http://hiw.kuleuven.be/eng/erasmus/outgoing
Study abroad will not only give an extra touch to your degree and CV;
it is a once-in-a-lifetime experience and opportunity that you should not
miss!
Anything else of importance?
• Graduate Student Conference, 27 March 2015:
http://hiw.kuleuven.be/eng/events/graduatestudentconference
/index.html
• Thursday lectures + other events
Newsletter:
http://hiw.kuleuven.be/ned/nieuws/index.html
• The HIW Writing Lab:
http://hiw.kuleuven.be/eng/programmes/writinglab/hiwwritingl
ab
• The NFK – student organisation
http://nfk.be/
Anything else of importance?
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E-mail Netiquette
Be on time!
Read your student email regularly!
Check Toledo regularly!
If you are not sure about anything, ASK on time!
Info French for Reading Knowledge (required test: 10
October)
• Do not forget that you here in Leuven to study!
Enjoy your stay!
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Points of Attention:
Rules for composing the ISP: BA
• The Bachelor students enrolled for the first time in the first
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stage of the programme:
take min. 54 and max. 66 credits per academic year
are recommended to take 60 credits per academic year
can take between 25-35 credits per academic year if they
enrol ‘part-time’ (only available for EEA students and in
some cases for non-EEA students)
cannot take less than 25 credits per academic year unless
they have been granted a special status/permission by the
faculty
Points of Attention:
Rules for composing the ISP: BA
• can adjust their programme at the beginning of the second
semester so that they take only between 12 and 18 credits
in the second semester
• follow the programme requirements as set out in the
programme guide
• The Study Guide, p.18
• NB: Research and Writing Tutorial – pass!
• Please note that if you have been admitted with advanced
placement you should contact the HIW International
Programme Office with regard to your ISP.
Points of Attention:
Rules for composing the ISP: BA
The Bachelor students re-enrolling for the programme:
• can take more than 66 credits per academic year if they
have cumulative study efficiency of at least 70% for this
programme
• are recommended to take 60 credits per academic year
• cannot take less than 25 credits per academic year unless
they have been granted a special status/permission by the
faculty
• are required to sign up for any and all required course
units of preceding stage they did not obtain the credit for,
provided these course units are offered in the given
academic year
Points of Attention:
Rules for composing the ISP: BA
• are not required and not recommended to sign up for any
elective courses and seminars they did not obtain the
credit for in the previous academic year
• follow the programme requirements as set out in the
programme guide
• 3BA and BA Abr students: when signing up for the BA
paper with seminar they need to choose the
option/seminar
• the Study Guide, p.18
Points of Attention:
Rules for composing the ISP: BA Abridged
The BA Abridged students enrolling for the first time in the
programme:
• take between 64 and 65 credits per academic year
• can take between 25-35 credits per academic year if they
enrol ‘part-time’ (only available for EEA students and in
some cases for non-EEA students)
• cannot take less than 25 credits per academic year unless
they have been granted a special status/permission by the
faculty
• follow the programme requirements as set out in the
programme guide
• the Study Guide, p.21
Points of Attention:
Rules for composing the ISP: MA
The Master students enrolling for the first time in the
programme:
• take at least 60 credits and no more than 66 credits per
academic year
• can take between 25-35 credits per academic year if they
enrol ‘part-time’ (only available for EEA students and in some
cases for non-EEA students)
• cannot take less than 25 credits per academic year unless
they have been granted a special status/permission by the
faculty
• follow the programme requirements as set out in the
programme guide
• the Study Guide, p.27
Points of Attention:
Rules for composing the ISP: MPhil
The MPhil students enrolling for the first time in the
programme:
• has to choose Major upon registration or else no ISP
• take at least 25 credits per academic year (unless completing the
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programme)
can in principle take any credits above the required 60 credits but are
not recommended to do so
will need to pay extra tuition fee if they take more than 66 credits
follow the programme requirements as set out in the programme guide
the Study Guide, p.31
NB: Common Seminar, pass/fail
Points of Attention:
Rules for composing the ISP: all students
All students should pay special attention to the following:
• If you have problems opening/saving/etc. your ISP, please
try using a different browser. Chrome, e.g., does not work
well with KU Leuven applications.
• It is important how many credits the student books and
obtains at the end of the academic year, that is after the
third (September) exam session. The division of credits
between the semesters is of no importance in this regard
since it depends largely on scheduling of required courses
and student’s choice of electives.
Points of Attention:
Rules for composing the ISP: all students
• The student can take each course unit, under a certain
course unit, only once (regardless of the programme in
which it is offered), provided s/he passed it/applied
tolerance for it.
• As of 2014-2015 retaking exams/resubmitting papers
which the student passed is not possible (in the same
or the next academic year).
Points of Attention:
Rules for composing the ISP: all students
• The student should make sure to double-check her/his ISP
before the closing deadlines to see whether s/he has no
'extra' courses in it (that is, courses s/he decided to drop)
or any 'missing' courses (that is, courses s/he decided to
follow). It will not be possible to drop/add these courses to
the ISP later in the academic year (after the ISP deadlines
have passed).
• The student should keep in mind that courses booked in
her/his ISP and not the courses that appear on her/his
Toledo count towards her/his official study programme.
Points of Attention:
Rules for composing the ISP: all students
• Students in 3BA, BA Abr, MA and MPhil who would like to
take an extra course for credit, out of interest, can do so
via the so-called 'credit contract', which will have no impact
on their regular programme.
• Students in a final stage of the BA, or in the BA Abridged,
MA, MPhil (graduation students): if you book the course as
part of your programme you will need to complete the
course (or tolerate/have it tolerated, if possible) to
complete the programme, even if the course comes on top
of your min. required credits for the degree. Courses
booked under credit contract have no impact on your
regular programme.
Points of Attention:
Rules for composing the ISP: all students
• If you like to add a course to your ISP as an elective, which
is not listed in the study programme, you can do so via
‘free selection’ function at the bottom of the ISP. Keep in
mind that to have such addition approved, you need
permission of the instructor of the course to follow the
course as well as of the HIW International Programme
Office (upon motivated request).
Points of Attention:
Rules for composing the ISP: all students
• Check also
http://hiw.kuleuven.be/eng/programmes/isp.html
• Read carefully
http://hiw.kuleuven.be/eng/programmes/studyguide1415
• If still questions/problems, NFK ISP session: Thursday, 25/9, 14pm, VHI 01.40
• Should you still have any questions regarding your ISP, please
contact the HIW International Programme Office (Emilia) at
[email protected].
Questions?