Transcript Field-Based Site Characterization Technologies Short

“No Mission to Mission”
or
“The Road to Mission Assignments is Lined
with Good Intentions”
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How To . . .
 Ask questions
»“?” button on CLU-IN page
 Control slides as presentation
proceeds
»manually advance slides
 Contact instructor
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Your Instructor…………….
 Stephen Mason, U.S. EPA On-Scene Coordinator
»Region 6 Emergency Readiness Team
— [email protected]
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Session Objectives
 Provide an introduction to the Mission
Assignment process
 Train ESF-10 personnel on:
»How the process works
»What can be covered under a Mission
Assignment
»What activities are not covered
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What is a Mission Assignment (MA)?
Definition
 Work order issued by
FEMA Operations to a
Federal agency directing
completion of a specific
task, and citing funding,
other managerial controls,
and guidance.
 Given in anticipation of, or
response to a Presidential
declaration of emergency
or major disaster.
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Why Are MAs Issued ?
 To fulfill:
» A State’s request for Federal assistance to meet unmet
emergency needs.
» A federal request to support disaster operations.
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Emergency
“Any occasion or instance for which Federal assistance is
needed to supplement the State and local efforts and
capabilities to save lives and to protect property and public
health and safety, or to lessen or avert threat of a
catastrophe in any part of the U.S.”
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Characteristics of an Emergency
 Is beyond State and local abilities.
 Supplementary emergency assistance.
 Not to exceed $5 million.
 Must submit request within 5 days.
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Major Disaster
“Any natural catastrophe . . . or, regardless of cause, any
fire, flood, or explosion in any part of the U.S. which causes
damage of sufficient severity and magnitude to warrant
major disaster assistance to supplement efforts and
available resources of States, local governments, and
disaster relief organizations.”
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Characteristics
A Major Disaster:
 Is beyond State and local capabilities.
 Supplements available resources of State/local
governments, disaster relief organizations, and insurance.
 Must be requested within 30 days of incident.
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Incident Period
 Time span during which incident
occurs.
 Specified at time of declaration.
 May be open-ended.
 May be closed/reopened.
 Determined by info provided by
NWS, State, and Region.
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MA Authorities & Guidance
 Robert T. Stafford Act
 44 Code of Federal
Regulations (CFR)
 National Incident
Management System
(NIMS)
 National Response
Framework (NRF)
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How the Process Works
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Mission Assignment Process
INCIDENT
PRE -MA ACTIVITIES
PHASE I.
PHASE II.
MA ISSUANCE
MA EXECUTION, MA TRACKING & MONITORING, STAND - DOWN
PHASE III.
PRE -DISASTER
PLANNING
ACTIVATION
OPERATIONS
MA BILLING & REIMBURSEMENT/
MA C LOSEOUT
CLOSEOUT
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Disaster Assistance Programs
Mission
Assignments
Public
Assistance
Individual
Assistance
Hazard
Mitigation
Support
response
capability
Provide
temporary or
permanent
repairs or
restoration
to roads,
bridges, and
other public
infrastructure
Repair homes,
replace
possessions,
and other
services.
Fund
projects
to minimize
future
damage
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Mission Assignment vs. Interagency
Agreement
MA: For activities that are:
 Life saving
 Life sustaining
 Emergency Response
IA: For Activities that are:
 Long-term recovery
 Negotiated between
agencies
 Procurement document
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Where Did MAs Come From ?
Overwhelmed States lacked capability to provide or contract
for services
 Funding alone could not meet State needs
 Resources/expertise needed for immediate work
 MAs help cover the gap
 Federal agencies do the work until the State recovers
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Activation of ESFs
 When first activated for an incident, the Federal agency is issued an
Activation Letter.
 Activation Letters are an official notice that the agency has been
activated under the NRF.
 The Letter contains information on how to claim reimbursement.
 Activation MA should be issued within 24 hours of letter.
 Activation Letters are not funding documents.
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Common Terms in MA Process
Forms
 Action Request Form (ARF)
 MA Form
 MA Task Order Form
 MA Subtasking Form
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Criteria for MA Issuance
 Issued during Emergency Response Phase
 Involves ONLY non-permanent work in area
 Involves utilizing a Federal Agency’s unique resources
 Other existing authority
 Beyond State/local capabilities
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MA Definition
A Mission Assignment is a work order issued by
_________________ to ________________ that:
 Directs completion of a __________
__________.
 Cites ________, _________, and _________.
 Given in __________ of or __________ to a
Presidential declaration of:
» An emergency
» A major disaster
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3 Types of Mission Assignments
1. Federal Operations Support (FOS):
 Any type of support to Federal responders
 100% Federally funded
 Before or after declaration
“FED to FED.”
EXAMPLE: Activate ESF-10 to RRCC and/or JFO.
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3 Types of Mission Assignments
2.
Technical Assistance (TA)
 TA for expert advice
 Requested by the State
 100% Federally Funded
 Eligible after declaration
“Brain Power = Clean Hands”
EXAMPLE: Mission assignment to EPA to
provide assistance to State when writing waste
contracts.
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3 Types of Mission Assignments
3.
Direct Federal Assistance (DFA)
 For goods and services beyond State’s capability
 “Post” Declaration
 Requested by the State
 Subject to cost-share
“Dirty Hands and We do the Work”
EXAMPLE: Sampling, air monitoring
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Pre-MA Activities
 Notification of ESF/OFA
 Budget established
 Delegations of authority
 Presidential disaster/emergency declaration (cost
share/waivers)
 FEMA-State agreement (assurances from State)
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Who Can Request Federal
Assistance?
A variety of sources can identify needs for Federal
assistance
Tribal
Government
State
Government
Local & State
Government
Voluntary
Organizations
Private Sector
Businesses
The State…
 Validates needs
State
Assistance
 Provides assistance
 Requests Federal
assistance as needed
Federal
Assistance
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Request Process
Requestor
Action Tracker/ MA Specialist
Submits ARF to
Operations
Section through
State EOC
1. Logs ARF.
2. Forwards to Operations
Section Chief for review.
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Request Process – ARF Form
 NOTE!! All requests should be made to FEMA
via Action Request Form (ARF)
»Verbals (follow up in writing within 24 hours)
 ARF is logged in “Tracking Log”
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Action Request Form — Sections I
and II
I. REQUESTING ASSISTANCE (To be completed by Requestor)
1. Requestor’s Name (Please Print)
Tony Robinson
4. Requestor’s Organization
FEMA
2. Title
RRCC Director
5. Fax No.
940-898-7231
3. Phone No.
940-898-7500
6. E-Mail Address
II. REQUESTED ASSISTANCE (To be completed by Requestor)
1. Description of Requested Assistance:
Provide transporation of IRR from Staging Area to State Distribution points
2. Quantity
3. Priority
5. Delivery Site Location
As determined by State EOC
9. State Approving Official Signature
Lifesaving
High
Lifesaving Sustaining
Medium
Normal
4. Date and Time Needed
10/04/02
2400 hrs
6. Site Point of Contact (POC)
Chad Johnston
7. 24 Hour Phone No.
8. Fax No.
225-925-7501
10. Date
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Action Request Form (ARF) —
Section III
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ARF, SOW, Action Taken, Tracking,
Sections IV and V
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Developing a Statement of Work
(SOW)
 FEMA’s Project Officer (PO) and OFA’s Action Officer
(AO) develop Statement of Work (SOW).
 Assigned agencies may only perform activities that are
clearly within SOW cited in MA.
 SOW should include timelines and estimated costs.
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Can the Request Be Met By FEMA InHouse?
Yes
No
FEMA
Logistics
Operations
• Procurement (FEMA Form
40-1, Credit Card)
• FEMA Assets (LC, DISC)
Public
Assistance (PA)
MA
• Emergency Work
• Long-term Work
OFA
Statutory
Authority
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Analyzing the Request
 Operations Section Chief – Reviews ARF
» Eligible under Stafford Act?
» Beyond State and local capabilities?
» Permanent restorative work?
» Existing other Federal agency authority?
» Appropriate requestor?
» Clarity of request?
» Signed by State Approving Official
(SCO)
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MA Determination
 Operations Chief assigns MA to appropriate
Branch Director
»Branch Director is usually assigned as Project
Officer
 ESF/OFAs tasked on MA
»ESF/OFA appoints an
Action Officer (AO)
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Pre-scripted Mission Assignments
(PSMAs)
 Developed to facilitate rapid response and
standardize mission assignments
 Mission statement and dollar amount serve as
general guideline or template
»IF NEEDED - Revise PSMA to fit request!!!!
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Phase I—MA Issuance
 MA reviewed by Operations Chief for content
 MA is signed by:
»MAC, PO, SCO (TA or DFA)
»Federal Approving Official
 Comptroller
»Certifies, obligates funds, forwards MA to DFC
 MAC provides copy to Other Federal Agency
(ESF)
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MA Taskings
 MA Task Orders under MA may be issued to carry
out Statement of Work
 MA Task Orders prevent issuance of multiple MAs
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MA Task Order Form (Top Half)
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MA Task Order Form (Bottom Half)
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Phase II—MA Execution
 Primary ESF agencies may subtask support
agencies.
 Financial Management Support Annex of NRF
contains example form for subtasking support
Agencies.
 When subtasked, support
agencies seek reimbursement
approval from their primary
agency, not FEMA.
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Phase II—Tracking and Monitoring
 Tracking and monitoring
begins after MA is issued
and continues through
closeout
 Mission assigned work
should be completed 60
days after date of
declaration
 MAs can be extended for
180 days by FEMA
Regional Director
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Phase II—Stand Down/Deactivation
 Stand Down
»FCO/Operations Section Chief determine
“stand down” of activated Agency.
 Deactivate
»Establish long-term OFA
Points of Contact (POC).
»Conduct exit interview
with ESF (funds expended,
property purchased)
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Phase III—MA Billing /
Reimbursement & Close Out
 Mission Assigned Agencies bill FEMA
 Sub-tasked agency bills should be reviewed by
lead agency and paid by FEMA from lead
agency’s obligation
 Disaster Finance Center (DFC) conducts financial
review
 PO/MAC/FAO conducts program review
 Remaining funds deobligated, MA file closed
 State billed for cost share
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MA Amendments
 Mission Assignments are amended for changes in:
» Time
» Funding
» Project Officer
Note: Change in SOW requires NEW Mission Assignment
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Mission Assignments Management
Amended MAs vs. Task Orders vs. New MA
Amended MA
MA Task Order Form
New MA
 Obligate/De-
 Additional direction
 Change to SOW
obligate funds
 Extend completion
 Document cost
breakdown
date
 Change in Project
Officer
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MA Execution—Accountable
Property
 All property purchases must be coordinated with
Logistics.
 ESFs must account for and maintain property
purchased under MAs.
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MA Exceptions
 ESF-#5 Emergency Management
 ESF-#9 Search and Rescue
 National Disaster Medical System (NDMS)
 Federal Occupational Health (FOH)
 Long Term Studies
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Reimbursable Costs
 ELIGIBILE COSTS include:
»Permanent Federal agency personnel (trust
fund): Overtime, travel, per diem
»Temporary personnel: Wages, travel, overtime,
per diem
»Costs paid from trusts, revolving funds, etc.
»Costs of contracts and materials, agency’s
regular equipment stock
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Non-Reimbursable Costs
 NON-ELIGIBILE COSTS include:
» Work performed by agency under their authority
» Repairs to OFA facilities
» Litigation costs
» PFT salaries, benefits, and indirect costs (non-trust
fund)
» Unsupported claims & excessive, unreasonable costs
» Amounts exceeding funding authority
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ESF-10 Specific Allowances
 Activities EPA will fund :
»EPA will use CERCLA funds to pay for
emergency response activities related to preexisting Superfund sites, that is, sites that have
ongoing CERCLA response actions or are
currently listed on NPL
»EPA will use Oil Spill Liability Trust Fund funds
to pay for all response activities related to preexisting OPA removal actions
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ESF-10 Specific Allowances
 Activities that FEMA will fund through Stafford Act:
» Staffing of pre-deployment teams (i.e., ROC, EST);
» Retrieving and disposing of orphan tanks and drums;
» Household hazardous waste program expenditures;
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ESF-10 Specific Allowances
 Activities that FEMA will fund through Stafford Act:
» Technical assistance to states;
» Pumping of water contaminated with hazardous
materials or oil from basements when the problem is a
widespread threat to public health;
» Initial assessments to determine if immediate health
and safety threat exists;
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ESF-10 Specific Allowances
 Activities that FEMA will fund through Stafford Act:
» Control and stabilization of releases of hazardous
materials or oil to deal with immediate threats to public
health and safety;
» Clean-up and disposal of hazardous materials that is
necessary to mitigate immediate threats to public
health and safety;
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ESF-10 Specific Allowances
 Activities that FEMA will fund
through Stafford Act:
»Monitoring of immediate
health and safety threats
resulting from debris removal
operations. [“Immediate"
applies to threat whenever it
may occur which may not
necessarily be right after
disaster event]
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ESF-10 Specific Allowances
 Activities that FEMA may fund through Stafford Act:
» Clean-up or removal of hazardous materials or oil
contamination in buildings or facilities otherwise eligible
for FEMA assistance (ex., public buildings.)
—
Example: decontamination of subway system
following terrorism incident
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ESF-10 Specific Allowances
 Activities that FEMA will not fund through Stafford Act:
» Testing/assessments of soil, air and waterways for
mold and contaminants to determine long term cleanup requirements;
» Long term site remediation or restoration;
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ESF-10 Specific Allowances
 Activities that FEMA will not fund through Stafford Act:
» Permanent storage of hazardous materials;
» Cleaning/replacement of equipment that is
damaged/contaminated during long term clean-up
activities;
» State/local costs for long-term clean-up measures.
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