Transcript OVERVIEW - Smith College

NCAA
Initial Eligibility
and
Clearinghouse Issues
OVERVIEW
Four parts of initial eligibility.
Changes in initial-eligibility rules.
How to assist students with the initialeligibility process.
Accommodations for students with
disabilities.
Recruiting.
Four Parts of Initial Eligibility
1. Graduation from high school.
2. Minimum core grade-point average.
3. Minimum ACT or SAT test score.
4. Completion of 13 core courses.
Core-Course Definition
An NCAA core course must meet the
following:
1. Recognized academic course which qualifies for
high-school graduation credit in one or a
combination of: English, math, science, social
studies, foreign language, computer science,
nondoctrinal religion, philosophy;
Core-Course Definition
2. Course must be considered college preparatory
for entrance into a four-year college;
3. Mathematics must be at the level of
Algebra I or higher;
4. Course must be taught by a qualified
instructor;
5. Course must be at or above regular
academic level.
Use of Non-Traditional Courses
1. Course must meet definition of NCAA core
course;
2. Instructor and student must have access to one
another for teaching, evaluating,assisting;
3. Evaluation of work is conducted by
appropriate academic authorities;
4. Course is acceptable for all students, and is
placed on the high-school transcript.
Division I Core-Course
Requirements--Current Rule
4 years of English
2 years of math (at Algebra I or higher)
2 years of science (one must be a lab)
1 year of additional English, math or
science
2 years of social studies
2 years of additional core-course units
Division I Initial-Eligibility Index
Current Rule
This is an abbreviated version of the index. For the full index, see
the NCAA Guide for the College-Bound Student-Athlete.
Core GradePoint Average
SAT
ACT
2.500
820
68
2.300
900
75
2.100
970
82
2.000
1010
86
(Sum of Scores)
Important Changes in the Division I
Initial-Eligibility Rule
Increase in core courses from 13 to 14.
Change in the core grade-point
average/test score index.
Division I Core-Course
Requirements--New Rule
Division I has INCREASED minimum number of
core courses.
Increase from 13 to 14.
Additional course may be in any area:
– English, mathematics, natural/physical science,
social science, nondoctrinal religion, philosophy,
computer science.
New Division I Initial-Eligibility Index
This is an abbreviated version of the full scale. This shows the high
end, the low end and points in between.
Core GradePoint Average
SAT
3.550
3.000
2.750
2.500
2.250
2.000
400
620
720
820
920
1010
ACT
(Sum of Scores)
37
52
59
68
77
86
Effective Dates of the
New Division I Rule
Students first entering a collegiate institution on
or after August 1, 2003 may meet either the
current rule or the new rule.
Students first entering a collegiate institution on
or after August 1, 2005 must meet the new rule
only.
To View the New Rule…
Go to www.ncaa.org
Go to the Custom Home Pages pull-down menu.
Select Prospect/Parent page.
Follow prompts.
Division II Core-Course
Requirements
3 years of English
2 years of math (at Algebra I or higher)
2 years of science (one must be a lab)
2 years of additional English, math or
science
2 years of social studies
2 years of additional core-course units
Division II Core-Course
Requirements--Proposed Rule
Division II has proposed an INCREASE in the minimum
number of core courses.
Increase from 13 to 14.
Additional course may be in any area:
– English, mathematics, natural/physical science, social
science, nondoctrinal religion, philosophy, computer science.
If adopted, the increase takes effect for students first
entering a collegiate institution on or after August 1,
2005.
Division II
Minimum
820 SAT or 68 sum ACT
and
2.00 core grade-point average
IMPORTANT!
Computer Science is Being Eliminated!
Computer science courses cannot be used for
initial-eligibility purposes.
Eliminated for both Division I and Division II.
Effective August 1, 2005, for those first entering
college on or after August 1, 2005.
How to Assist Your Students
Grades 9-12
Guide students in their course selection to:
Meet high-school graduation requirements.
Fully prepare students for a four-year college.
Meet NCAA core-course requirements.
How to Assist Your Students
Junior year
 Take ACT or SAT test.
 Report test scores to the
clearinghouse.
 Use code 9999 when registering.
 That will automatically send scores to the
clearinghouse.
How to Assist Your Students
Junior year


ACT or SAT test.
Report scores to the NCAA Initial-Eligibility
Clearinghouse.
After junior year
Register on line with the clearinghouse.
 Counselor sends six-semester transcript to
the clearinghouse.

Who Needs to Register with the
Clearinghouse?
A student who plans to attend an NCAA
Division I or II institution
and
who wishes to participate in
intercollegiate athletics.
Your Role in the Clearinghouse
Process
 Assist students with the on-line
registration procedure at
www.ncaaclearinghouse.net
 Send the student’s preliminary transcript
(with at least six semesters
represented) to the clearinghouse.
When Should Students Register?
 Register on line at the conclusion of
the junior year.
 The clearinghouse will not
process a transcript with fewer
than six semesters represented.
When Does a Student Receive a
Preliminary Report?
The clearinghouse prioritizes incoming information by the
following categories:
 Students who are being actively recruited by an
institution and are on an institutional request list;
 Students with disabilities who have taken a
nonstandard test or who have registered with
NCAA disability services;
 Students who request a report.
How to Assist Your Students
During the senior year
 Continue to monitor course selection.
After the senior year
 Counselor sends final transcript (with
proof of graduation) to the
clearinghouse.
Transcript Accuracy is Vital!!
Once the clearinghouse receives a final
transcript, a revised transcript will not be used.
All transcript changes after graduation must be
handled through the initial-eligibility waiver
process.
Four Parts of Initial Eligibility
1. Graduation from high school.
2. Minimum core grade-point average.
3. Minimum ACT or SAT test score.
4. Completion of 13 core courses.
Accommodations for Students
with Disabilities
Use of a nonstandard ACT and/or SAT test.
Use of courses taken after high-school
graduation.
Use of courses specifically designed
for students with disabilities.
Registering with NCAA Disability
Services
No need to register unless:
– In Division I only, student needs to use
courses taken after the eighth semester of
high school and before initial full-time
collegiate enrollment.
• Includes summer school courses after senior
year.
To Register:
Send to the NCAA the following documents:
– Professional diagnosis of disability;
– Diagnostic test results used in diagnosing the
disability (usually included in the report of the
professional diagnosis); and
– Copy of the student’s Individual Education Plan
(IEP), Individual Transition Plan (ITP), 504 Plan or
other statement of accommodations.
– Sent to: NCAA Membership Services, P.O. Box
6222, Indianapolis, Indiana 46206-6222.
Recruiting
Printed materials.
– Generally, on/after September 1 beginning of junior year.
May vary by sport.
Phone calls.
– Division I
• Football: Once in May after junior year, then once weekly September
1 and after.
• Men’s Basketball: One call in March of junior year. One on/after
June 21 after junior year. Three calls in July after junior year. Once
weekly thereafter.
• Women’s Basketball: One call on/after June 21 after junior year.
Three calls in July after junior year. Once weekly thereafter.
• Other sports: On/after July 1 after junior year.
– Division II
• On/after June 15 after junior year.
Recruiting Visits
Unofficial Visit
– Prospect pays all expenses.
– Institution may provide 3 complimentary admissions
to an on-campus athletics event.
– Prospect may take an unofficial visit at any time.
– Prospect may take as many unofficial visits as
he/she wishes.
Recruiting Visits
Official visits
–
–
–
–
–
Institution finances all or part of the visit.
Maximum of 5 visits per prospect.
One visit per school.
Maximum 48 hours in length.
Academic requirements for visit:
• Division I: Test score and transcript.
• Division II: Test score.
Recruiting
National Letter of Intent (NLI)
– Binding one-year agreement.
– Prospect must attend that institution for one year.
– Institution must provide prospect with athletics
financial aid in conjunction with the NLI.
– Athletic aid is for one year only, renewed on a yearto year basis.
Review
Four parts to initial eligibility.
Changes in initial-eligibility rules.
How to assist your students through the
process.
Students with disabilities.
Recruiting.
Telephone numbers.
Important Telephone Numbers
Clearinghouse Customer Service
– 877/262-1492
Clearinghouse 24-Hour Automated Line
– 877/861-3003
Clearinghouse Fax
– 319/337-1556
NCAA National Office
– 317/917-6222
NCAA Fax
– 317/917-6622
NCAA Hotline
– 800/638-3731
Questions?