Transcript Incident Management System in your school

Emergency Response Incident
Command System Training
Jordan School District
Law Enforcement
Fire
Schools
Because the potential for a school
emergency exists, school staff
and faculty must be prepared
to manage the incident.
Critical Elements of an Effective
Management System
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“All Risk”
Plan of Action
Predesignated Roles and Responsibilities
Simple
Proven Effectiveness
Incident Command System
Benefits
• Common terminology
• Predetermines who is
in charge of the
overall incident and
defines key functions
• Pre-established line of
communication
• Common approach to
incident mitigation
• Forms a unified
command
The Advantage of ICS in Schools
• During an incident, school emergency plans
will mirror those of emergency responders.
• The ICS action plans will ensure a logical
approach based on the prioritization of
objectives.
• The ICS will incorporate and enhance the
current emergency response plan.
• The ICS unifies emergency responders and
school staff and faculty into one planning
and mitigation team!
This is how the accountability
system works…
Use the Flow Chart
School Emergency Flow Chart
Incident Commander
Principal
Safety
Custodian
Documentation
Admin. Asst.
PIO
District Office
Operations
Asst. Principal
Group Leader
Class 1
Class 2
Class 3
Class 4
Class 5
Flow Chart for Large Schools
“Common Factors”
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Law Enforcement
Fire
Emergency Medical Services
Schools
Hospitals
ALL WORKING TOGETHER
Ultra Violence at
Columbine High School
“After Action Report”
Captain Don Lee
• “The need for a standard emergency management
system, and the fact that all agencies (fire, law
enforcement, schools, and hospitals) adopt it.”
• “The need to develop an all-risk “incident action
plan” for response to acts of ultra-violence.”
• “Standard operating procedures for school
officials should be established for different crisis
incident types.”
Captain Don Lee
“We waited to see what the
teacher did after the earthquake,
but he didn’t know what to do.
He kept saying, ‘Don’t worry
don’t worry, stay calm, stay
calm,’ but it was scary.”
Student, Loma Prieta, CA 1989
C.A.R.E.
Coordinated Actions in
Response to Emergencies
--------------------Jordan School District’s
ROAD to
Emergency Preparedness
Acronyms to Know
• ICS
Incident Command System
(The emergency response system)
• IAP
Incident Action Plan
(The objectives to achieve)
• SOGs
Standard Operating Guidelines
(The actions to be done)
C.A.R.E. COMPONENTS of ICS
1)
2)
3)
4)
Organization
(Responsibilities)
Incident Action Plans
(Objectives)
Standard Operating Guidelines (Actions)
Tactical Worksheets
(Documentation)
These four components will specify the
“ROAD” we will take when responding to an
emergency.
1. ORGANIZATION
(Responsibilities)
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Incident Commander
Safety Officer
Documentation Officer
Public Information Officer (PIO)
Operations Officer
Branch Director
Group Leader
Teacher
Incident Commander:
(Principal)
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Activates the ICS
Implements the IAP
Assigns the SOGs
The point of contact for emergency responders
Responsible for students, before, during and
after any incident
• THE BUCK STOPS HERE!
Safety Officer:
(Custodian)
• Knows the school facility
• Reports to Incident Commander
• Knows the location/operation for ALL
utilities
• Assists Incident Commander with safety
decisions
Documentation Officer:
(Office Secretary or Assistants)
• Reports to Incident Commander
• Responsible for daily attendance records
• Documents command post activities during
emergencies
Public Information Officer (PIO):
(Principal or District PIO)
• Communicates with the news media
• Coordinates news releases and conferences
with the Fire and Law Enforcement PIO
Operations Officer:
(Assistant Principal or Secretary)
• Reports to Incident Commander
• Directs the incident action plan
• Supervises Branch Directors or Group
Leaders and Teachers
• Relays pertinent information and decisions
to and from the command post
Branch Directors in
Large Schools
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Supervises his/her assigned GROUPS
Reports to the Operations Officer
Receives reports from Group Leaders
Documents accountability to Operations
Executes incident action plan
GROUP LEADERS:
Teacher (Group 1) K & 1st
Teacher ( Group 2) 2nd & 3rd
Teacher (Group 3) Kitchen & 4th
Teacher (Group 4) 5th & 6th
• Supervises his/her assigned classes
• Reports to the Branch Director or
Operations Officer
• Sweeps designated areas
• Documents accountability
• Executes incident action plan
Teacher
• Reports to his/her Group Leader
• Responsible for the safety and welfare of
her/his students
• Executes incident action plan in his/her
class
Organizational Flowchart
Incident Commander
(Principal)
Documentation
Officer
(Secretary or Assistant(s))
Safety Officer
(Custodian)
Public Information Officer
(Principal or District)
Operations Officer
(Assistant Principal or Secretary)
Group 1 Leader
(Teacher or Department Head)
Group 2 Leader
(Teacher(s))
Group 3 Leader
(Teacher)
Group 4 Leader
(Teacher or Department Head)
Kindergarten Area Teachers
2nd Grade Area Teachers
Kitchen /Gym Areas
5th Grade Area Teachers
1st Grade Area Teachers
3rd Grade Area Teachers
4th Grade Area Teachers
6th Grade Area Teachers
Flow Chart for Large School
2. INCIDENT ACTION PLAN (IAP)
(Objectives)
• To prioritize and logically manage
emergency objectives
• To respond to an emergency
methodically and systematically
• To keep emergency responders focused
while functioning under stress
3. Standard Operating Guidelines
(Actions)
• Outline things to be done
• Variations MAY BE needed
• Incident commander MUST
approve variations
4. Tactical Worksheets
(Documentation)
 Designed for:
Incident Commander
Operations Officer
Documentation Officer
Branch Directors
Group Leaders
 Used to keep track of:
Student accountability
Injured persons
Persons needing medical attention
 Used to document drills, needs, adjustments, etc.
Emergency Preparedness means
each school staff member knows…
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her/his role
(Responsibilities)
what needs to be done (Objectives)
what she/he is to do (Actions)
what and how to
(Document)
Five General Types of
Emergencies
• Fire
• Shelter in
Place
• Earthquake
• Violence
• Bomb
Threat
FIRE
(School’s Objectives)
1. Activate the Incident Command
System (ICS)
2. Evacuate the building
3. Account for students and staff
4. Initiate search and rescue if safe
to do so
FIRE
(Teachers’ Actions)
1. Gather class roster, accountability card packet,
and emergency materials.
2. Exit the building
3. Account for students
4. Report accountability
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IF all students are present, hold up a GREEN CARD
IF missing students, write names and a (-) by each on
the red card. If you have extra students, write name
and a (+) by each on the red card.
Hold up RED CARD
The Group Leader will contact you
SHELTER IN PLACE
(School’s IAP Objectives)
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Activate the ICS
Seal off or restrict airflow
Clear common areas
Account for all students and staff
Initiate a search for missing persons
SHELTER IN PLACE
(Teachers’ Actions)
1. Close, lock, and seal all windows and doors
2. Account for students
3. Report accountability
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IF all students are present, put a GREEN CARD on
the hall floor by your door.
IF missing students, write names and a (-) by each on
the red card. If you have extra students, write name
and a (+) by each on the red card. Place the RED
CARD on the hall floor by your door.
Report injuries on the YELLOW CARD
The Group Leader will gather cards
Expect the Unexpected!
EARTHQUAKES
(School’s IAP Objectives)
1. React to the initial earthquake threats
2. Activate the ICS
3. Initiate an appropriate and SAFE
response
4. Account for students
5. Provide medical needs
6. Search and rescue if safe to do so
EARTHQUAKE
(Teachers’ Actions)
1. Have everyone drop, cover, and hold for
at least 60 seconds.
2. Determine most safe location after
earthquake
3. Account for students before you leave and
after moving to another place.
4. Report accountability using the GREEN,
RED, and YELLOW card system
Most safe location after an
earthquake?
1) Stay where you are (RECOMMENDED)
2) Wait for instructions from administrator or
group leader
3) If extended wait OR if you smell gas OR
see smoke, move to safety (leave building)
4) If gas or smoke is not a threat, the safest
place MAY BE another room
5) If you relocate, account before and after
you move
SCHOOL VIOLENCE
(School’s IAP Objectives)
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Observe and gather intelligence
Advise administration and 911 dispatch
Issue a PA warning
Protect students and staff
Provide additional information
Prepare for law enforcement response
Account, evacuate and account
Hints for Responding to Violence
• Difference between External and Internal
Lockdown
• If hostage situation, seal off area if you can
• If taken hostage, follow directions and don’t
provoke
• If intruder, take someone with you
• PREVENT – PREPARE – RESPOND
School Violence
(Teachers’ Actions)
1. NOTIFY OFFICE: age, height, weight, clothing,
type of weapon, location, direction, # of hostages,
# of victims, etc.
2. LISTEN for PA warning/instructions “Attention all
teachers, we are going into a lockdown.”
3. LOCK and barricade classroom
4. POSITION students for maximum protection
5. LIMIT visibility
6. ACCOUNT and affix to exterior window (if safe)
7. LIMIT ALL SOUNDS including talking
SCHOOL VIOLENCE
(Teachers’ Actions – cont.)
8. PREPARE for dynamic law enforcement
response:
– comply with all police directives
– maintain calm amongst students
– positively identify police before
allowing entrance
– everyone on floor with hands
extended
– police escort, account, and remain with
students
BOMB THREAT
(School’s IAP Objectives)
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Determine seriousness of threat
Notify 911
Activate ICS
Evacuate
Account for students
BOMB THREAT
(Teachers’ Actions)
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Gather class roster, accountability card packet, and emergency
materials
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Take 30 seconds – look for unusual items (Do NOT pick up)
3.
Exit the building
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Account for students
5.
Report accountability
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IF all students are present, hold up GREEN CARD
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IF missing students, write names and a (-) by each on the red card.
If you have extra students, write name and a (+) by each on the red
card. Hold up RED CARD
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The Group Leader will contact you – report any unusual items
Hints for Handling Bomb Threats
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Train staff on how to handle a threat
Know about tracing calls
Work with police to know when to evacuate
Teach staff how to check workspace without
touching or endangering themselves
• Present calm demeanor to others
• Ask caller specific questions
Questions to Remember to ASK
1. When is the bomb going to explode?
2. Where is the bomb?
3. What does it look like?
4. What kind of bomb is it?
5. What will cause it to explode?
6. Why did you leave the bomb?
LISTEN – TAKE NOTES – GET ATTENTION
Again, the ROAD to emergency
preparedness at JSD schools requires
everyone to know and practice:
Responsibilities
• the incident…Objectives
• his/her ….…. Actions
• her/his …....
• the needed …
Documentation
Checklist for Emergency
Preparedness
• Use the checklist as a guide
• Use the checklist to remind you to refill,
replace and replenish
• Use the checklist to set goals for improving
and adding to what you already have
• Use the checklist to inform parents about
what you are doing to keep kids safe
Accountability for Success
1. Must have a local Safe Schools Committee
2. Must submit Safe Schools/Risk Management
(SS/RM) Quarterly Reports
3. Must include local emergency responders
4. Must have a parent pick up and release plan and
secondary site identified
5. Must implement the ICS
6. Must utilize the Safe Schools Brochure and
promote the District Web site
Role Play ICS
• Welcome our actors …
What questions do you have?
Evaluation: Minute Paper
Identify two things that you learned today that will
be most significant in your work.
Write down an adjective that describes how you are
feeling today.
What question remains uppermost in your mind as
we end this learning?
Safe Schools Risk Management
Presentation
Jordan School District
Compiled by
Kerrie Naylor, Chair
Safe Schools / Risk Management
and
Donna Spade, Administrative Assistant
For further information, call (801)567-8169