Transcript One-Stop Recruitment, Compliance and Tracking Solution

Understanding E-Verify
Informational Webinar
Brought to You By
About CARCO Group
Nationally recognized information services company
that provides pre-employment screening and risk
mitigation services
About myStaffingPro®
Affordable full-featured applicant tracking and
recruiting software that’s configurable to any hiring
process
Explanation of E-Verify
 Mandated by Illegal Immigration Reform and Immigrant Responsibility Act
of 1996 (IIRIRA).
 Exists to determine the employment eligibility of new hires.
 Web-based system that electronically verifies the employment eligibility of
newly hired employees(not his or her immigration status).
 Automated link to federal databases to electronically compare employee I-9
information against records in the Social Security Administration’s (SSA)
database and in DHS immigration databases.
 Takes the subjectivity out of verifying employment eligibility.
Explanation of E-Verify
 Designed to protect jobs (not lose jobs) for authorized U.S. workers
and to ensure a legal workforce in the U.S.
 182,000 employers are enrolled and 1,000 new employers are
being added each week.
 Handled 8.7 million queries in fiscal 2009, and is currently capable
of handling up to 25 million inquiries per year.
 Successfully matched 96.1 percent of new hires to DHS and SSA
database information in fiscal 2009.
Who Is Impacted By E-Verify?
 Any employer involved with any new federal contract which
commenced after September 8, 2009.
 Federal contractors, regardless of size, holding a contract with a period
of performance longer than 120 days and a value above $100,000.
 Subcontractors that contain the Federal Acquisition Regulation (FAR)
E-Verify clause, are also required to participate in E-Verify if they
provide services or construction with a value of more than $3,000.
 Contractors who receive American Recovery and Reinvestment Act
funds.
 PLUS… a large number of state, county and private employers.
Why Use E-Verify?
 Assures compliance with state and federal laws
 Improves wage and tax reporting accuracy
 Helps maintain a legal workforce
 Assists in prevention of fraud and identity theft
 To Avoid Fines plus Administrative & Criminal Arrests from the DHS
and ICE:
◦
In 2008 Immigration Reform & Control Act fines increased by 25%
(administered by the Department of Justice)
◦
There were 5,100 Immigration & Customs Enforcement (ICE)
“administrative arrests”
◦
There were more than 1,100 “criminal arrests” which included owners,
officers, supervisors, managers, and human resource personnel
Specific E-Verify Challenges
 Query must be initiated by third business day of actual start date
 Tentative Non-Confirmation (“yellow light”) process is long and
difficult to manage
 False positives
 No adverse action while employee is contesting tentative nonconfirmation
 Employees must be terminated if not authorized
Tips to Avoid Fines & Penalties
 Form I-9 must be correctly completed, without any unlawful employer
action related to documents presented by the employee or the
manner in which the employer reviews the documents presented.
 Form I-9 must be re-verified when employment authorization expires.
The re-verification MUST be done on or before the expiration date.
 Employer must properly retain its Form I-9 for three years after the
date of hire or one year after the date employment ends.
 Form I-9 must be available for Immigration and Custom Enforcement
(ICE) audits or investigation and Department of Labor (DOL) wage
and hour audits or investigations.
 Many states have their own analogues to the I-9 and E-Verify laws
that add requirements to the process, further complicating the
employer I-9 compliance circumstance
How CARCO and myStaffingPro
Automate Your Process
Recruit and
process
applicant
pool
Select
applicant
for hire
Invite
applicant
to
complete
the I9
Manager
will review
and
complete
I9
Data is
transferred
to CARCO
for E-Verify
processing
E-Verify is
processed
and
applicant is
cleared for
hire
How CARCO and myStaffingPro
Automate Your Process
 Leverages Onboarding technology
 Codifies the arduous tentative non-confirmation process in
electronic workflow, eliminating your administrative burden
 Data flows through from previous steps in the process,
eliminating duplicate data-entry
 Real-time submission to DHS upon employer e-signing I-9
 Tightly coupled with the electronic I-9
 E-mail notifications for both I-9 and E-Verify system turns our
solution into an “Active” system (as opposed to a passive one)
 Escalation notices via e-mail if due dates approach and/or
elapse
A Unified I-9/E-Verify solution
 Flexibility - Sophisticated design allows for changes to be made
quickly and easily, so as laws change, we can react swiftly
 Management Reporting, rolled up or detailed by division, region,
recruiter/HR generalist:
◦
I-9 time service by region, recruiter/HR generalist measures:
 Business days from start date for new hire to complete I-9
 Business days from new hire completion and start date to HR completion
 Aging reports of current I-9 inventory in business days
◦
I-9 exception reporting measures:
 The number of “late” I-9s
 Average time service (or age for current snapshot) in business days of exceptions
A Unified I-9/E-Verify solution
 Management Reporting, rolled up or detailed by division, region,
recruiter/HR generalist: (continued)
◦
E-Verify tentative non-confirmation status report measures:
 Current inventory and age of tentative non-confirmations broken down into process
steps:
Completed
Notice
◦
Signed
Notice,
SSA
Referral
Letter
Client
Completed
Notice
Client
Signed
Notice,
SSA
Referral
Letter
E-Verify statistics measures (broken down by SSA vs. DHS):
 Number/Percentage of tentative non-confirmations
 Number/Percentage of “no contests”
 Number/Percentage of “not authorized”
 Average time service in business days for above
DHS steps
Applicant Tracking with myStaffingPro
Recruit
•Post openings to your search screen
•Utilize job boards, social networks, email, and
notifications to attract applicants
Qualify
•Prescreen applicants based on minimum qualifications
• Rank applicants based on their responses
Track
•Process applicants through a streamlined workflow
•Record all applicant activity and communication
Hire
•Process E-Verify to CARCO and track its progress
•Transfer new hire data to your HRIS
Understanding E-Verify
Thank you for attending the
Demonstration
www.carcogroup.com
(631) 862-9300
http://mystaffingpro.com
(800) 939-2462