Transcript League for Innovation 2004 - Sinclair Community College

Student Success Plan and
Early Alert System:
Individual Learning Plan, Holistic
Counseling & Intervention Model
March 5, 2007
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Student Success Plan:
Individual Learning Plan, Holistic
Counseling & Intervention Model
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Program Goals & Objectives
Goals
• Improve Student Success &
Retention
• Increase Graduation Rate
• Implement a systematic, consistent
holistic counseling and intervention
process for at-risk students.
• Develop a web-based counseling
record management, reference and
reporting system
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Program Goals & Objectives
Objectives
• Increase the first to second quarter
retention rate of new degree and
certificate seeking students
(average: 64%)
• Increase the first to second year
persistence rate (average: 55%)
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Program Goals & Objectives
Objectives
• Improve the success rate as measured
by student grades in courses, student
grade point average, quarter to quarter
persistence, and meeting Financial Aid
Standards of Satisfactory Progress
• Serve over 2,000 at-risk new and
current students annually
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Why?
Our at-risk students have:
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Limited academic readiness
Minimal college skills
Financial or employment barriers
Limited knowledge of personal
strengths
• A limited social network or family
support system
• Minimal experience setting and tracking
personal goals
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Why?
Major New College Initiative:
• College-Wide Committee proposed
providing at-risk students with Individual
Learning Plan
• Executive leadership support
• Systematic holistic counseling, academic
planning and intervention services=
“Student Success Plan”
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Student Success Plan
Components
• Assessment of Challenges & Strengths
• Planning for payment options
• Academic Planning
• Study Skills Recommendations
• Planning for Educational Goals and
Career
• Resource Information & Referrals
• Registration Assistance
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How?
Use a Holistic Counseling Model
• Coordinate four departments into one
team
Provide Case Management Services
• Standardize & coordinate services,
referrals & record keeping
Maintain Current Mission Scope & Level
• Continue services to existing populations
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FUNDING
• Reallocation of Existing Resources
• Major New College Initiative: New
Operating Funds Allocated for Five
Counselors
• U.S. Department of Education, Title III
Strengthening Institutions grant
• Sinclair Community College
Foundation—Changing Lives
Campaign Funds
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STUDENT & ACADEMIC SUPPORT SERVICES COUNSELORS
Student & Academic
Support Services
Dean Cole, Director
Student Success Planning
Karen Witt, Manager, (20%)
8 hrs - 60 students
Enrollment Services
Peter Bolmida, Manager, (10%)
4 hrs - 30 Students
Kimberly Collins
FT Counselor, (100%)
40 hrs - 300 Students
Pat Schlaerth
FT Counselor, (100%)
40 hrs - 300 Students
Mary Jenkins
FT Counselor, (100%)
40 hrs - 300 Students
Yvonne Dorsett
FT Counselor, (100%)
40 hrs - 300 Students
Letha Houston
FT Counselor, (100%)
40 hrs - 300 Students
Gail Ramke
FT Counselor, (100%)
40 hrs – 300 Students
Counseling Services
Bobby Beavers, Manager, (10%)
4 hrs - 30 Students
Dept. of Disability Services
Robin Moor-Cooper, Manager,
(10%) 4 hrs – 30 Students
Daryl Davis
FT Counselor, (20%)
8 hrs - 60 Students
Omar Powell
FT Counselor, (100%)
40 hrs - 300 Students
Debra Moody
FT Counselor, (100%)
ODS - 250 Students
Paula Brown
FT Counselor, (20%)
8 hrs - 60 Students
Pam Combs
FT Counselor, (100%)
40 hrs - 300 Students
James Shuler
Split Counselor (50%)
20 hrs ODS - 250 Students
Teresa Parker
FT Counselor, (100%)
300 Students
James Shuler
PT Counselor
20 hrs - 150 Students
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Cindy Warner
FT Counselor (100%)
40 hrs – 300 Students
Yvonne Curry
PT Counselor (15%)
ODS - 40 Students
Tony Bryan
FT Counselor, (70%)
SEP - 170 Students
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1080
Elizabeth Price
FT Coordinator for Post
Transition and Early Alert
4,100 Students Maximum
Updated 3/5/07
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3,390 Students w/o Disabilities
ILP vs. CAP
ILP (Individual Learning Plan)
• New Student
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Identified by Screen
Test into 2 DEV’s below 100 level
Income level at poverty
Full time work
Undecided Major
CAP (Counseling Action Plan)
• Current/Former student
• Identified by Early Alert,
faculty, or counselor
• Self-Identified
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ILP Participants
Individual Learning Plan
The Students:
• First Time, At Risk, Degree Or
Certificate Seeking
• Selection Criteria =
Established Risk Factors
• Test into 2 DEV’s
• Income at / below federal poverty
guidelines
• Full time employment (40 or more hrs)
• Undecided Major
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Intake
New Student Enrollment Process
Welcome and Test Preparation
Placement Testing and Screen
Next Steps…
• ILP
• ILP Steps &
Appointment
• MBTI/ LASSI
• Orientation
• ILP Counseling
• New Students (non-risk)
• Orientation
• Academic Counseling
• Register, Books, Etc.
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Students Receive:
Multi-dimensional assessment to fully
understand the whole student
• Risk screen
• Demographic information
• Biographic information
• MBTI – Myers / Briggs Type Indicator
• LASSI – Learning and
Study Strategies Inventory
• Placement Test
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Cross Training of Staff
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ILP Process
Student Success Web Site
Financial Aid
Academic Advising Basics
On-Line Registration –
Web Advisor
• Colleague Training –
Academic / Financial Aid Screens
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Communication Process
• Postcards
• Registration reminders
• Non-payment reminders
• Not registered reminders
• Telephone calls/Emails
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Student Success Plan Outcomes
By September, 2006, a total of 7846
students have been served since July,
2003
• 4589 new ILP students and 3257 former
at-risk students (CAP)
• Improved retention and success of new
and former students
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Impact on Student Retention
• Quarterly since Fall, 2003, ILP
students exceeded the average first to
second-term and fall to fall
persistence rates of all new degree
students.
• The college average first to second
quarter student persistence rates have
significantly increased as a result.
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RETENTION
RETENTION - Fall to Winter, Fall to Spring, Fall to Fall
ILP - Active
ILP - No Show /Non-Participating
100.0%
ILP: Transitioned
89.8%
90.0%
80.0%
Non-ILP
79.6%
74.4%
66.4%
70.0%
71.4%
64.4%
62.6%
60.0%
54.7%
44.5%
50.0%
43.1%
40.0%
41.4%
31.0%
30.0%
20.0%
10.0%
0.0%
FA05 to WI06
FA05 to SP06
FA05 to FA06
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Cumulative GPA
All ILP/CAP, 3.00
CAP, 3.00
ILP, 3.00
CAP, 2.36
ILP, 2.50
All ILP/CAP, 2.44
1.00
All ILP/CAP, 2.37
1.50
CAP, 2.29
2.00
ILP, 2.43
2.50
All Students, 2.84
3.00
0.50
0.00
Average
Median
Mode
ILP
2.43
2.50
3.00
CAP
2.29
2.36
3.00
All ILP/CAP
2.37
2.44
3.00
All Students
2.84
Retention of Minority Students
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For the first time at Sinclair, there was
no significant difference between
minority and non-minority student
persistence for all new full-time degree
students Fall to Winter and Winter to
Spring, 2006.
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The ILP process positively impacted
new minority (predominantly AfricanAmerican) students in their first
quarter at Sinclair Community College.
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Student Reports
• Pre-transition report
• Student enrollment
• Post-transition report
• Graduation tracking
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What is Early Alert?
• Early notification and intervention
with DEV Students in academic
difficulty
• A Retention strategy
• A Proactive approach
• A Collaborative project
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What is Early Alert?
• Faculty report students
having problems beginning in
the second week of classes.
• Referral reason given,
suggestions for intervention
given, and open comments
are provided.
• Counselors follow-up with
students
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Referrals and Intervention
Intervention Suggestions
Referral Reasons
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No Show
Academic Concern
Excessive Absences
Low Homework/
Quizzes
Low Test Scores
Personal Concern
Tardiness
Other
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See Instructor
See DEV Counselors
Counseling Services
Math Center
English Center
Writing Center
Reading Center
Tutoring Intervention
Disability Service Intervention
Withdraw
Other
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Benefits
• Easier for faculty to report students/more #’s reported
• More information for faculty on students
• Easier tracking of follow-up outcomes
• Less duplication of services
• Better communication between counselors & faculty,
and DEV & Student Services
• Easier reporting and tracking results
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Where to Next?
• Secure Faculty Access and Modules
• Early Alert System Development and
Integration into Portal
• Additional Reports to Aid Analysis of Student
Success
• Integration of New Technology as Needed
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What’s Next?
• Title III Strengthening Institutional
Programs Grant (Funded For Five Years)
• Student Success Course
• One–Stop & Transfer Services
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Technology & Student Services
Awards
• 2004 Educause Excellence in Information Technology
Solutions Award
• 2005 Macromedia Higher Education Innovation Award
• 2005 National Council for Student Development
Exemplary Practice Award
• 2005 NCSD and League for Innovation Terry O’Banion
Shared Journey First Place Award
• 2006 MetLife Best Practice College Award
• 2006 Innovation of the Year
• 2007 Bellwether Award for Instructional Programs and
Services
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Contact Information
• Dean Cole, Sr. Director
Student & Academic Support Services
(937) 512-2291
[email protected]
• Michael Burns, Director,
Systems Development & Maintenance
Information Systems
(937) 512-2453
[email protected]
• Sinclair Community College
444 West Third Street
Dayton, OH 45402
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