Transcript Guidelines for giving Effective Presentations

Guidelines for giving Effective
Presentations
Elliot Tonkes
Source: "How to Deliver Effective
Presentations by Terry R. Grimmond"
1
Introduction
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Marking scheme for your talk
Tips on talks
Structure of your talk
How to present technical content
Answering questions
Checklists
2
Your Honours Talk
• 30 minute timeslot:
– 20 minute talk
– 5 minutes questions
• Your seminar is marked according to:
– 4: Content (technical competence)
– 4: Presentation (delivery of technical material)
– 2: Responses to questions
• It counts 10% of your honours project
3
The Top 6 Turnoffs
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Poor visuals
Unclear structure
Repetitive habits
Monotone voice
Reading verbatim
Disorganised
4
Talk Structure Tips
• Give your talk a snappy title!
• All talks should have:
– Introduction – tell them what you're going to
tell them
– Main Body – tell them
– Conclusion/Summary – tell them what you’ve
told them
5
Introduction
• The opening should grab attention
6
Main Body
Level of detail should be appropriate to the
audience
– tell them so that they will understand.
• Give signposts when you go from one point
to another so audience can follow.
• Involve the audience
– mentally (interesting and effective visuals)
– verbally (questions and comments) or
– physically (activities or discussions)
7
Audience of Mathematicians
• Mathematics is quite area-specific
• Audience from general backgrounds
• 80/20 rule:
– 80% general
– 20% specifics
• Motivation and comprehensive introduction
helps
8
Conclusion/Summary
• Is the "take-home" message clear?
• Perfectly valid to flag future work or
possible extensions
9
Slide Design Tips
• KISS
• No more than 6 words per line, 6 lines per
slide is a good guide
• Visual clarity is essential
• Use big and bold text
• Use all of screen
• Ensure consistency of headings, design,
colour, font size.
10
Slide Use Tips
• Talk to audience, not screen. Do not "read"
slides
• Do not block the audience view
• Point to the screen, rather than the OHP
• You should have about 1 slide per minute
(20 slides)
• Do not change the slides too quickly
11
Mathematics on Slides
• Long complex equations are impossible to
read from the back of the room.
• Give a feel for complex mathematical
equations with
– animation
– uncovering or
– clumping
12
Sample Slide
Dynamic Program
• Let V = E(P|t,S,NA,NB)
• Suppose A is batting, so NB=10, 1<NA10, dSi  0
V (t , S , N A , N B )
Expected increment from a hit
 6


 V (t  1, S  dSi , N A , N B ) P rNA (dSi ) 1  NA 

 max 0





V
(
t

1
,
S
,
N

1
,
N
)

,
V
(
t

1
,
S
,
1
,
10
)
A
B
NA


Value upon dismissal
Value in 13
declaring
Sample Slide
Expected Payoff NA=1
14
Rehearsing
• Run through at least once before
approaching your supervisor
• Preferably present a practice run in front of
your supervisor
• Provide a set of notes to your supervisor in
advance
15
Answering Questions
• Thank the questioner
• Repeat the question so that the people at the
back know the question
• Professional ethics imply “don’t know” is a
valid response
• Answer confidently and with a definite
conclusion to the response
16
Structure Checklist
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Clear introduction and intent
Logical flow
Clear message
Clear summary
Confident answers to questions
Finish on time
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Visual Checklist
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Complement not compete
Bullet points not paragraphs
Clear in meaning
Legible, large font
Impactful design/colour
18
Voice Checklist
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Clear, confident, interesting
Enthusiastic inflection
Minimal uhmms
No monotone
No reading verbatim
19
Body Checklist
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Good position, posture, language
Eye contact (even, regular)
Facial expressions match verbals
Conveys enthusiasm/warmth/confidence
No distracting mannerisms
20
Equipment Checklist
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Knowledge of use
Audience sited not blocked
Visuals high on screen
Visuals occupy width of screen
21
Remember
• Be prepared
• Don’t cram in too much
• Remember the 80/20 rule
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