Transcript Document

Credit When It’s Due:
Final Report
www.asa.mnscu.edu/transfer/cwid
P R E S E N T E D B Y:
R O C H E L L E A M E N T: C R E D I T W H E N I T ’ S D U E P R O J E C T M A N A G E R
L AURA GRIFFIN: CREDIT WHEN I T ’S DUE REVERSE TRANSFER SPECIALIST
What is Credit When It’s Due?
$500,000 Lumina funded grant aimed at increasing degree completion rates for
early transfer students
◦ Awarded October 2012
◦ Concludes July 1, 2015
Initial candidate pool includes students who earned a minimum of 12 credits at a
MnSCU college before transferring to a MnSCU university during fall 2008-2012
◦ Approximately 11,600 students
Additional candidate pool of students who transferred to the University of
Minnesota – Twin Cities with the MnTC complete
◦ Approximately 450 students
Transferred between fall 2008-2012
◦ 11,535 students
Degree Audit
Process
System level degree audit
◦ Conducted between May 2013 and April 2015
◦ College AA audit analyzed against university MnTC audit
Pre-analyzed lists of eligible students sent
to institutions
◦ 1st priority – community colleges
◦ 2nd priority – universities
Audit Timeline
Group
Institutions
Completion Date
Results Deadline
Group #1
682 audits
MState, Saint Paul College
July 31, 2013
September 30, 2013
Group #2
1,732 audits
Community College to Metro State;
Technical College to University
September 16, 2013
December 31, 2013
Group #3
2,835 audits
ARCC, Century, Hibbing, IHCC, Mn West, Normandale,
NHCC, NCTC, Ridgewater, Riverland, STCC
December 16, 2013
February 28, 2014
Group #4
1,228 audits
Central Lakes, Fond du Lac, Itasca,
Mesabi, LSC, RCTC, Rainy River
January 28, 2014
March 31, 2014
Group #5
585 audits
ATCC, MCTC, SCC, Vermilion
February 11, 2014
April 30, 2014
Group #6
1,096 audits
Multiple Institutions
April 4, 2014
June 30, 2014
Group #7
3,381 audits
Fall 2012 (Cohort #2)
November 2014
March 2, 2015
Group #8
242 audits
Recycled students
March 10, 2015
April 13, 2015
Group #9
452 letters sent
University of Minnesota
January 31, 2014
January 31, 2014
Eligible: ALL degree requirements satisfied
◦ Action steps: articulate, communicate, confer, report
Pre-Analyzed
Lists
Decision: MnTC complete; additional degree
requirements incomplete (community college)
◦ Common additional degree requirements: Health, PE, FYE
◦ Action steps: campus conversation, articulate,
communicate, confer, report
◦ Decision students rejected by community colleges were
sent to university for AA degree conferral
Results Summary by College
Institution
Degrees Conferred
Institution
Degrees Conferred
Anoka Ramsey CC
167
MN West CTC
31
Rochester CTC
135
Lake Superior College
26
Normandale CC
111
Inver Hills CC
23
MN State CTC
109
Minneapolis CTC
9
Riverland CC
97
Central Lakes College
8
Century College
75
Mesabi Range College
8
South Central College*
71
Itasca CC
6
Fond du Lac Tribal CC*
62
Northland CTC
5
Ridgewater College
54
Vermilion CC
3
St. Cloud TCC
52
Alexandria TCC
2
Saint Paul College
51
Hibbing CC
2
North Hennepin CC
48
Rainy River CC
2
1,157 degrees awarded by colleges
Results Summary
by University
Institution
Degrees Conferred
Minnesota State University Mankato
159
Bemidji State University
30
Winona State University
4
St. Cloud State University
1
Minnesota State University Moorhead
0
Southwest Minnesota State University
0
194 degrees awarded by universities
Results Summary
from Collaboration
with University of
Minnesota
Institution
Contacts
Degrees Conferred
Anoka Ramsey CC
4
3
Bemidji State University
1
1
Central Lakes College
1
0
Century College
6
4
Inver Hills CC
3
0
MN State University Mankato
1
0
Minneapolis CTC
7
0
MN West CTC
1
1
MN State CTC
1
1
North Hennepin CC
2
0
Normandale CC
18
7
Rochester CTC
2
0
Ridgewater College
1
1
Southwest MN State
University
1
0
St. Cloud State University
2
1
Saint Paul College
1
1
Unknown
6
0
20 degrees awarded by colleges
Audits Reviewed: 11,535
Eligible (per system audit): 3,460
Project
Summary
◦ 30% of universe degree eligible per system level audit
◦ 2,855 at colleges (83%)
◦ 605 at universities (17%)
Degrees Conferred (to date): 1,371
◦ 12% of universe earned degree
◦ 40% of eligible students earned degree
Additional degree requirements
◦
◦
◦
◦
Colleges without any additional AA degree requirements - 25.5% eligible
Colleges with one additional degree requirement - 19.4% eligible
Colleges with two additional degree requirements - 17.1% eligible
Colleges with three or more additional degree requirements - 3.1% eligible
Method of consent
Degree Conferral
Factors
◦ Opt In Communication - 51% response/conferral rate (very good)
◦ Opt Out Communication - 97% response/conferral rate
Method of consent-after FERPA re-interpretation
◦ Eligible students contacted by system office (2 exceptions)
◦ 2 letters via USPS, 4 emails and 1 phone call
◦ 47% consent rate
◦ Consenting students sent to institutions for degree conferral
Decision to contact eligible students
◦ Some universities opted not to contact currently enrolled students
Transferology Course Import
MnTC Completion Project: eServices
◦ Launched July 2014
◦ Allows students to track progress toward MnTC completion
MnTC Completion Project: eTranscript
◦ Launched October 2014
◦ Allows institutions to automatically identify and post MnTC complete notation to student transcripts
◦ On-going process run each semester to sustain reverse transfer efforts after grant conclusion
MnTC Transcript Notation
MnTC Certifications
Institution
Certifications
Institution
Certifications
Alexandria TCC
11
Pine TCC
0
Anoka Ramsey CC
277
Rainy River CC
3
Central Lakes College
53
Ridgewater College
90
Century College
169
Riverland CC
44
Dakota County TC
2
Rochester CTC
125
Fond du Lac Tribal CC
34
Saint Paul College
50
Hennepin TC
11
MN State Southeast TC
31
Hibbing CC
27
South Central College
24
Inver Hills CC
114
St. Cloud TCC
62
Itasca CC
47
Vermilion CC
9
Lake Superior College
96
Bemidji State University
778
Mesabi Range College
33
Metropolitan State University
449
Minneapolis CTC
140
Minnesota State University Mankato
3,406
Minnesota State CTC
64
Minnesota State University Moorhead
718
MN West CTC
6
Southwest Minnesota State University
451
Normandale CC
505
St. Cloud State University
2,480
North Hennepin CC
44
Winona State University
1,083
Northland CTC
91
Total
11,527
◦ Electronic release of records consent obtained via eServices
◦ Scheduled to launch early June 2015
◦ Identification process included students who had:
Electronic Release
of Records Consent
Project
◦
◦
◦
◦
MnTC certified via eTranscript process
Earned at least 12 credits from a community college
Earned at least 60 cumulative credits
Not earned an AA degree or higher
◦ Automated dashboard action item
◦ Consenting students audited and sent to institutions for
verification
◦ Degree conferral consent (optional) will be the responsibility
of institutions
Electronic Consent Action Item
Identification of 816 students who:
Pilot
Sustainability
Cohort
Summary
•
•
•
•
•
Were currently enrolled
Received the MnTC complete notation (via eTranscript process)
Earned at least 12 credits from a community college
Earned at least 60 cumulative credits
Had not earned an AA degree or higher
Consent for release of records:
• Eligible students contacted by system office (2 exceptions)
• 1 letter via USPS and 2 emails
• 177 provided consent (21%)
Degrees awarded:
• 45 degrees awarded
• 41 students are pending degree conferral
System Level (each semester)
1.
Reverse Transfer
Sustainability
Identify students who are/have:
• Currently enrolled
• MnTC complete notation (via eTranscript process)
• Earned at least 12 credits from a community college
• Earned at least 60 cumulative credits
• Not earned an AA degree or higher
2. Obtain release of records consent (via eServices)
Campus Level (each semester)
1. Articulate coursework and verify degree eligibility
2. Award degree and communicate with student
Questions?
Please contact us with additional questions, concerns and recommendations at:
Rochelle Ament
Laura Griffin
Credit When It’s Due Project Manager
Reverse Transfer Specialist
[email protected]
[email protected]
Credit When It’s Due: Reverse Transfer
A Minnesota State Colleges and Universities project funded by
the Lumina Foundation