Transcript New Mexico SBA iTester3

New Mexico SBA iTester 3 Webinar
Administration Best Practices
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Measured Progress ©2015
New Mexico SBA iTester 3 Webinar
Administration Best Practices
Presenter: Elizabeth Garcia
Measured Progress Client Services
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Welcome
At the conclusion of this Webinar, you will understand your responsibilities in
administering an NMSBA online test and know how to:
 Set up the student workstation for online testing.
 Organize classes and students into test sessions and print test materials.
 Assign accommodations to students who need them and assist students in
customizing their accommodations.
 Administer tests.
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Content
Part
Part 1
Topic
Description
Introduction
Key dates, support materials, roles and responsibilities
Q&A
Part 2
Site Setup
Workstation setup; Spanish language setup
Demo 1: Creating a Class
Part 3
Classes and Students
Demo 2: Editing a Class
Demo 3: Editing Student Information
Part 4
Accommodations
Demo 4: Assigning Accommodations
Demo 5: Scheduling a New Test Session
Part 5
Test Session Setup
Demo 6: Printing Student Tickets
Demo 7: Adding Students to a Test Session
Demo 8: Printing Additional Student Tickets
Part 6
Test Administration
Managing tests before, during, and after a test session
Q&A
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Introduction
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Key Dates in 2015
February 23
Test the Test
February 27
Practice test closes
March 9
NMSBA Portal open for editing student data
and adding accommodations
March 18
NMSBA Portal open for scheduling tests to
start on or after March 23, 2015
March 23
NMSBA Portal open for operational testing
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Support Materials
Available to you on the Web via NMSBA Help & Support page:
http://measuredprogress.org/nmsba/onlinehelp
Bookmark this page or
put a shortcut on your
desktop for faster
access!
This page provides support
materials you can view or
download, such as:
 Guides (PDF) and FAQs
 Training materials, including
videos
 Test Manuals, and more
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Administration FAQs
This 6-page document is loaded with key procedural information and is
available for you to read or download from the NMSBA Help & Support
page: http://measuredprogress.org/nmsba/onlinehelp
The NMSBA Administration Frequently
Asked Questions (FAQ) provides answers
to frequently asked questions about:
 Adding students to the system
 Proctoring tests
 Setting up accommodations for special
needs students
 Tips, links, and more….
Use it as a resource for answers
to your critical administration
questions!
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Getting Help
Hours
7 AM TO 3 PM, MT, Monday – Friday
Phone
Toll-free 1-877-676-6722
For technical support:
eMail
eMail [email protected]
For NMSBA test administration support:
eMail [email protected]
For technical support:
January 5, 2015 – April 17, 2015
Extended hours
7 AM to 5 PM, MT, Monday - Friday
For NMSBA test administration support:
February 23, 2015 – April 17, 2015
7 AM to 5 PM, MT, Monday – Friday
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Roles and Responsibilities
The DTC has access to all schools in the district and can:
 Manage users (add or edit peer DTC accounts and all
other user accounts).
 Create classes.
 Schedule tests.
 Manage and monitor tests.
The STC has access to one or more schools and can:
 Manage users (add or edit peer STC accounts and ITC
and TA accounts).
 Create classes.
 Schedule tests.
 Manage and monitor tests.
 Schedule tests for classes assigned to the Test
Administrator.
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Roles and Responsibilities
The ITC is assigned to a district or to one or more schools
and can:
 Manage users (add or edit peer ITC accounts and TA
accounts).
 Prepare the IT network for student testing.
 Download and install the student kiosk Client on
workstations and devices.
 Test the kiosk Client on workstations or workstation
configurations and certify the site (school) for student
testing.
The TA is assigned to a school and can:
 Schedule test sessions for your classes.
 Print student tickets and the session access code.
 Delete a test session that you scheduled and that has
not yet started.
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Managing Roles
Each role assignment includes a specific set of tasks and responsibilities.
Role assignments
 The District Test Coordinator is assigned to all schools in the district; all other
users are assigned to their specific school(s) within the district.
 Each user account can be assigned to one role only.
 If one person will be performing tasks for more than one role, you can set up
multiple user accounts, each with a unique user name, for each role.
 You cannot access tools or information for any organization (district or school)
to which you are not assigned.
Getting help:
 For assistance with other schools within your district, contact your District
Test Coordinator.
 For assistance with schools in another district, contact the Measured
Progress Help Desk at [email protected] or (877) 676-6722.
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Help with Credentials
In order to access NMSBA, you must have a set
of valid credentials (user name and password).
If you have not received your credentials:
District Test Coordinator
Contact the Measured Progress Help Desk at
[email protected] or
(877) 676-6722.
Public school
Contact your DTC.
BIE school
Contact the Measured Progress
Help Desk at
[email protected]
or (877) 676-6722.
School Test Coordinator
Charter school
IT Coordinator
Contact your DTC.
Test Administrator
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Q&A
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Site Setup
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Site Setup
Ensure that all monitors used for
testing are:
If a monitor’s screen
resolution is not set
correctly, items on the
screen may appear
distorted or unclear.
 Set to the default color
settings
 Set for screen resolution of
1024 X 768
Windows PC or laptop:

Right-click anywhere on your desktop and select Screen
resolution.
Macintosh:
Modify the Displays setting in your system preferences.

Open the system preferences and click Displays, which is
located in the Hardware section.
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Setup for Spanish
For students who plan to take the test in Spanish, you can set up a
workstation language preference and assign a Spanish Read Aloud
accommodation (if needed).
From the drop-down list at the bottom of the login page,
select Espanol.
Localize test
machines for Spanish
Set up the Spanish
Read Aloud
accommodation
Note: You can also set up your language preferences
manually on Windows or Mac workstations. For more
information, see the NMSBA Technical Guide for
Spanish Language Support, which is available on the
NMSBA Help & Support page.
The Spanish Read Aloud accommodation requires a
Cepstral Spanish language pack installed on the
machine on which the test is run.
Note: For assistance, contact Measured Progress at
[email protected] or (877) 676-6722.
Tip: When you assign accommodations, select Read
Aloud and then select Spanish.
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Classes and Students
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Demo 1
Creating a Class
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Creating a Class
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Demo 2
Editing a Class
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Editing a Class
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Demo 3
Editing Student Information
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Editing Student Information
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Accommodations
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Types of Accommodations
An accommodation is an optional tool or feature that can enhance a student’s
testing experience.
You can assign accommodations when you create or edit a student account:
Line Reader
Guidelines that the student can move up and down to display
one line at a time.
Color Chooser
Color scheme for the text and background.
Read Aloud
Test questions and answer options are read aloud to student in
English (SWD 594 or ELL) or in Spanish.
Note: Only the Read Aloud accommodation needs to be
documented in an IEP.
Magnifier
Zoom levels to enlarge screen text.
Reverse Contrast
Color contrast toggle between light and dark.
Masking
Hide areas of the test: one, some, or all answers; or a userdefinable rectangular area anywhere in the test.
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Demo 4
Assigning Accommodations
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Assigning Accommodations
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Customizing Accommodations
Before starting a
test, the student can
customize the
Accommodation
options that are
available to him or
her.
The blue caret indicates
the current setting.
With the exception of
Line Reader, the student
can click an option
setting for each
accommodation.
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Accommodations Tutorial
This new 7-minute MP4 video uses colorful animation and simple language to
clearly demonstrate how students who are assigned accommodations can
customize and use each accommodation available in their computer-based test.
Encourage students to
view this tutorial prior to a
test session, to help
ensure the most
successful testing
experience.
Students, parents, and educators
can view the video from the
NMSBA Help & Support page at
http://measuredprogress.org/nmsb
a/onlinehelp
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Test Session Setup
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Demo 5
Scheduling a New Test Session
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Scheduling a New Test Session
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Demo 6
Printing Student Tickets
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Printing Student Tickets
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Demo 7
Adding Students to a Test Session
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Adding Students to a Test Session
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Demo 8
Printing Additional Student Tickets
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Printing Additional Student Tickets
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Test Administration
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Security
Test administrators must follow these security guidelines:
To ensure a high level of security:

Store answer documents in a central and secure area when not in use.

Are not assigned to a classroom in which a relative is being tested.

Report any possible breaches of security to the STC immediately.
Note: School and district staff members are prohibited from studying or
discussing online test questions in any manner, either among themselves
or with students, before, during, or after testing.
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Electronic Devices
Students who are testing should be asked ahead of time not to bring
electronic devices into the test room on the day of the test.
An electronic device is any personal, non-educational device (with the
exception of electronic medical equipment) with an on-off switch:
Disallowed electronic devices
Cell phones
Any device that can make and receive telephone calls
Smart phones
A cell phone that includes features of a PDA, such as
applications for reading and sending e-mail,
maintaining a calendar, and browsing the web
Music players
iPods, MP3 players, or other music players
Computers
iPads, tablets, laptops, eReaders, or other computers
Pagers
Long-range or wireless
Note: If parents or family members need to contact a student during
testing days, they may call the school office.
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Preparing the Test Room
Check physical surroundings…
Door sign
Post a “Testing—Please do not disturb” sign on your class or lab
test room door.
Wall or
workstation
distractions
Remove or cover any visual distractions and interferences from
in and around the test room, or on student workstations, such as
displayed materials that would interfere or hinder with proper test
administration.
Check supplies…
Scratch paper
and pencils
Make sure these are on hand and that they are readily available.
Note: Calculators and rulers are not provided for SBA Science.
Check student workstations…
Fully charged
Make sure computers, devices or laptops are fully charged.
Provide extra adapters if needed.
Computer
monitors
Position monitors to prevent students from seeing each other’s
work.
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Monitoring the Test
If you are the test monitor…

Distribute Student Login Tickets for each student assigned to you for testing.

Post the Test Access Code for the test session at the front of the room.

Monitor students to ensure they have logged on successfully and answer any
procedural questions.

Speak with your technology coordinator and/or Measured Progress Technical
Support (1-877-676-6722) about any technology-related issues that arise.

If a student needs to leave the test room for any reason, be sure an escort is
available to accompany the student to and from the test room.
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Pausing a Test
During the test session, if a student needs to leave the test room, he or she
must click Pause to pause the test.
Once clicked, the Pause timeframe lasts for 20 minutes. If a test is paused
for more than 20 minutes, the test proctor must restart the test by entering a
proctor password at the student’s workstation.
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After Testing
Not all students will complete the test at the same time; however, the test
session will end after a set time.
When the test session ends:
Best practices


Instruct students to close and log out of the test session at their workstations.
Collect the Student Login Tickets and scratch paper.
Note: If some students complete the test before the test session ends,
instruct them to sit quietly or engage in a quiet activity at their desks until
all students have finished, or until the test session ends.
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Test the Test
Give your students the opportunity to prepare for this important test!
Join us for a state-wide test of the iTester kiosk software and system capacity.
Save the date!
Date:
Tuesday, February 23, 2015
Time:
9 AM – 11 AM (MT); 11 AM – 1 PM (ET)
To get started, print out the Test the Test
Checklist in the Test the Test Guide,
which is available from the NMSBA Help &
Support page:
http://measuredprogress.org/nmsba/online
help
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Your students and other
volunteers will gain valuable
experience in taking
computer-based tests by
logging in to the NMSBA
practice test from any iTester
client kiosk.
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Prepare for Test the Test
Guidelines

Install the student kiosk on each device you will be using.


Identify the number of students, staff, and/or volunteers who will participate.

Schedule a test session for your class from 9 AM to 11 AM (MT) on February
23, 2015.

Print out all of the student login tickets. The Proctor’s printout will contain any
accommodations assigned to the demo student accounts.
Log in to the NMSBA Portal and create a class using a demo student account
for each participant.
Note: If a student is prompted for a proctor password, use a different login.

If any issues occur during Test the Test, be sure to document them, so you
can provide detailed feedback to the Client Services teams.

When the test is over, click https://www.surveymonkey.com/s/nmsbafeedback
and complete the Test the Test survey.
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Q&A
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Additional information
For more information about testing requirements:
 Joslyn Overby ([email protected] or 505-827-6570)
 Gabe Martinez ([email protected] or 505-827-6509)
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Thank you!
P.O. Box 1217, Dover, NH 03821-1217 | Web: MeasuredProgress.org | Office: 603.749.9102
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It’s all about student learning. Period.
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