Transcript Slide 1

Effective Presentations
Techniques
Anees Janee Ali, Phd
School of Management, USM
17 July 2008
A good presentation can:
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Enable you to communicate ideas
Interests in your audience
Help your career
Boost your confidence
A good presentation
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Is clear
Is interesting
Conveys knowledge
Combine audio and visual effectively
Is well timed
Prior the presentation:
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Do some planning
Audience
The setting
Your expectations
Topic selection
Research
Prior the presentation
2. Organising your materials
• Outlining
• Introduction
• Body
• Conclusion
Prior the presentation
3. Plan support material and visual aids
• Slides
• Transparencies
• Video
• Handouts
Prior the presentation
4. Rehearse
• Get used to hearing your own voice,
say the word out loud
• Work on the pitch
• Time the entire presentation
• Practice eye contact
Prior the presentation
4. Rehearse- practice, practice, practice!
• Check your posture and sense of
movement
• Decide whether some parts need
more elaboration and other parts need
to be cut or reduced
Presentation - Delivery
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Anxiety
Prepare well
Speak slowly
Breath deeply
Practice giving the talk
Presentation - Delivery
2. Preparing the room before speaking
• How to operate the computer/OHP
• How the microphone works
• How many minutes you have
• Where to stand
• Know the first thing that you have to say
Presentation - Delivery
3. Using support material
• Do not stand in the way of the screen
• Point at the slide, not on the computer
screen
• Eye contact with audience
• Give audience time to read the slide
• Text must be large enough
Presentation - Delivery
4. Timing
• Practice
• Keep track of time
Presentation - Delivery
5. Handling questions
• If you don’t know the answer, be
honest
• Don’t spend too long on a question
Delivery: What is a good delivery?
1. Using language
• Using language accurately, clearly and
use familiar words
• Use language appropriately
Delivery: What is a good delivery?
2. Methods of delivery
• Read
• Reciting a memorized text
• Speaking impromptu
• Carefully prepared speech from a brief set
of notes
Delivery: What is a good delivery?
3. The speaker’s voice
• Volume (loudness/softness)
• Pitch (use inflections, not monotone)
• Rate (fast vs. slow)
• Pauses (a momentary break in the vocal
delivery of a speech)
Delivery: What is a good delivery?
3. The speaker’s voice
• Vocal variety
• Pronunciation
• Dialect/slang
Delivery: What is a good delivery?
4. Nonverbal communication
• Appearance
• Sitting/standing posture, gesture
• Facial expression
• Eye contacts
Body Language Dos and Don’ts
1. Clothing and body decoration
Dos
• Dress comfortably but show respect
• Dress for the audience
• Wear appropriate clothing
Body Language Dos and Don’ts
Don’ts
• Put too much jewelry
• Wear distracting colours, patterns
• Wear jeans
Body Language Dos and Don’ts
2. Rhythm
Dos
• Vary your pace
• Use your rhythm to make your points
• Speak slowly
Body Language Dos and Don’ts
Don’ts
• Speak too quickly
• Speak in a monotonous tone
• Don’t rush
Body Language Dos and Don’ts
3. Movement
Dos
• Move about the space appropriately
• Stand in different places throughout your
talk
• Be visible at all times
• Move at a reasonable pace
Body Language Dos and Don’ts
Don’ts
• Remain motionless the entire talk
• Wander aimlessly or out of
nervousness
• Move too quickly
Body Language Dos and Don’ts
4. Vocal
Dos
• Speak loudly and clear
• Speak smoothly and naturally
• Use appropriate intonation
• Speak according to the size of your room
Body Language Dos and Don’ts
Don’ts
• Speak in monotone
• Too high a pitch or too loudly
• Mumble
Body Language Dos and Don’ts
5. Facial
Dos
• Smile naturally
• Keep eye contact with people for about 5-8
seconds
• Open pleasant facial expression
Body Language Dos and Don’ts
Don’ts
• Keep your eyes closed for too long
• Frown too much
• Look too serious
Body Language Dos and Don’ts
6. Gestures
Dos
• Use hands naturally
• Use too big or distracting gestures
• Make simple gestures that go along with
your speech
Body Language Dos and Don’ts
Don’ts
• Remain motionless
• Use hands too much
• Put hands in your pockets
Body Language Dos and Don’ts
7. Postural
Dos
• Stand all and head up
• Naturally
• Stand firmly, with confidence and energy
Body Language Dos and Don’ts
Don’ts
• Stand perfectly straight
• Cross your legs or feet
• Hunch
Body Language Dos and Don’ts
8. Spatial
Dos
• Use space to emphasize points
• Move but stay in view
• Stay close to your audience
Body Language Dos and Don’ts
Don’ts
• Be careful of threatening movements
The End
Group activities