Transcript Jeanne Clery Campus Security Policy & Crime Statistics

Jeanne Clery Campus Security
Policy & Crime Statistics
Disclosure Act
and You
CSA Orientation / Training Guide
With thanks to Northwestern University for their assistance
Table of contents
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3: The Clery Act, what’s that?
4: What does it have to do with you?
5: What and who is a Campus Security Authority (CSA)
6: Who is not a CSA . . .
7: Who is exempt from CSA crime reporting
8 What it means to be a CSA
9: Completing the CSA Crime Report Form
10: Some questions to ask . . .
11: Crime occurrence location and reporting
12: Clery Act required reporting
13: Clery Act required reporting (continued)
14: CSA non-reporting situations
15: Reporting guideline and contact information
16: Sanctions and summary
17: Where to get more information and copies of the
CSA Crime Report Form and Definitions
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The Clery Act, what’s that?
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Jeanne Clery was raped and murdered in her dorm room at
Lehigh University in 1986. The law enacted in her memory is
intended to ensure that students and others are informed
about violent campus crimes so they can make informed
decisions.
The Jeanne Clery Disclosure of Campus Security and Campus
Crime Statistics Act (the Act) requires schools and universities
to report information on security policies and timely annual
information about crime occurring on and around campus. The
collected and published data is used for statistical purposes and
to alert the campus community of any threats, especially those
concerning safety.
The School of the Art Institute of Chicago’s Annual Security
Report is published and distributed annually by Campus
Security in compliance with the Act.
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What does it have to do with you?
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Compliance with the Clery Act falls under the mandate
of the Department of Education. The School annually
provides the Department of Education with required
crime data which is published on their website.
Clery Act compliance is an institutional responsibility
and full compliance is a campus-wide effort and
concerns all members of the campus community.
Crime data from crimes committed, in certain
geographic locations associated with the School, are
obtained from incidents reported to Campus Security,
the Chicago Police Department and any official of the
institution who is defined as a Campus Security
Authority (CSA).
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What and who is a Campus Security Authority (CSA)
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CSA’s are officials with “significant responsibility” for students
and campus activities. In other words, campus officials who
manage or otherwise oversee student and campus activities. If
you are directly affiliated with and responsible for students, and
they potentially could report a crime / incident to you, then you
are a CSA.
Crimes reported to CSA’s may not have been reported to Campus
Security or the Police. This is often the case in incidents of sexual
assault.
Some examples of CSA’s include Campus Security staff, Deans,
Directors, Department Heads, Faculty Advisors to student groups,
Student Activities Coordinators, Student Resident Assistants,
Residence Hall Coordinators, Student Center Director, Student
Judicial Officer, etc.
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Who is not a CSA . . .
 Faculty who are not advisors to student
groups.
 Counseling Services and Health Services
staff.
 Administrative, maintenance and clerical
staff.
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Who is exempt from CSA crime reporting
 Licensed professional counselors and pastoral counselors
(employed by a religious organization to provide
confidential counseling) who are working within the
scope of their license or religious assignment at the time
they receive the crime report.
 Although professional and pastoral counselors are
exempt from Clery reporting requirements, they are
encouraged to review all reporting options with their
clients, including reporting a crime to Campus Security
or a Campus Security Authority.
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What it means to be a CSA
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CSA Deans, Directors and Department Heads are annually notified
via e-mail of the availability of CSA reporting materials and
resources. Notified individuals are directed to advise persons in their
area of responsibility, who they believe have “significant
responsibility for student and campus activities“, of the availability
of these materials and their related responsibilities.
If someone tells a CSA about a crime or an incident that may be a
crime, the CSA is to record the information and submit a Crime
Report form in a timely manner to Campus Security.
CSA’s should not report crimes which have already been reported to
Campus Security or to another CSA.
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Completing the CSA Crime Report Form
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The CSA should first ask the reporting party if they would like to report the crime to
Campus Security. If the answer is yes, provide the reporting party with Campus
Security contact information.
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If the reporting party does NOT want to report the crime to Campus Security or the
police, inform him / her that you MUST report the incident as an anonymous
statistic, but will not identify anyone involved without permission.
For the Crime Report Form the CSA shall obtain as accurate and complete description
of what happened as possible from the reporting party. Campus Security will analyze
the reported facts and appropriately classify the crime / incident and record the
reported information.
When in doubt, a Crime Report Form should be completed!
CSA’s should send completed Crime Report Forms to: Campus Security, Attention:
Arthur Jackson, Associate Director for Campus Security, at 37 S. Wabash Avenue,
Chicago.
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Some questions to ask . . .
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Is the reported crime in progress on campus? If so, immediately call 312899-1230 or push the emergency button on an in-house phone. (If off
campus, immediately call 911.)
Has the victim sought or is the victim in need of any assistance
or services? If desired and as a resource starting point, it is recommended
you suggest the victim / reporting party visit the Campus Security web site
at: http://www.saic.edu/life/services/safety/index.html#contact
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What happened? How, when and where did it happen? Is there an
identified suspect?
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Has the crime / incident been reported to Campus Security or another CSA?
(If so, completion of a Crime Report is not necessary)
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Does the victim wish to remain anonymous?
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Crime occurrence location and reporting
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A CSA Crime Report Form must be completed only if the reported crime
occurred at one of the following locations:
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On Campus - includes student residences;
Non-Campus building or property – off campus sites owned or
controlled / leased by SAIC – i.e. remote classrooms, student housing,
research facilities, etc.
Public Property adjacent to campus – streets, sidewalks, parking lots,
parks.
For detailed crime location definitions, visit the SAIC Emergency
Information page at
http://www.saic.edu/emergency/index.html#emergency_informatio/top
and click on the Information for Campus Security Authorities link.
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Clery Act required reporting
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The Clery Act specifically requires reporting of the crimes listed below.
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Criminal Homicide – murder and manslaughter
Sex offenses – forcible and non-forcible
Aggravated assault
Robbery
Burglary
Motor vehicle theft
Arson
Drug, Liquor & Weapons Law Violations
Hate Crimes
In addition to the listed crimes, Campus Security request that CSA’s complete and
submit a Crime Report form on any crime reported to them which has not previously
been reported to Campus Security.
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CSA Clery Act required reporting (continued)
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Drug, Liquor, and weapons violations of law (not just
School policy) involving either an arrest or disciplinary referral.
Hate crimes reporting, related to any of the above mentioned
categories of crime, any other crime causing bodily injury, or
any incidents of Theft, Simple Assault, Intimidation or Vandalism
if any of these noted crimes was motivated by hate.
For more detailed hate crime and liquor, drug and weapon law
violation definitions, click on the SAIC Annual Security Report at:
http://www.saic.edu/pdf/life/pdf_files/security/security_annual_repo.pdf.
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CSA non-reporting situations
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CSA’s should only complete reports on crimes, arrests and disciplinary
referrals which occurred at one of the locations identified on the CSA
2009 Crime Report Form Definitions document and if the crime, arrest
or disciplinary referral has not already been reported to Campus
Security or another CSA. For example, do not report a crime if:
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A student tells you about a crime that occurred at a different
college before he/she transferred to SAIC; or
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A student reports an assault that happened while he/she was
away from campus and not involved in a campus activity –
e.g., at home on spring break, on vacation, or at a summer
job with a private company.
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Reporting guideline and contact information
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CSA’s should immediately push the EMERGENCY BUTTON
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for reported emergencies on campus and
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for crimes-in-progress or crimes that just occurred on campus
CSA’s should immediately call 911
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for reported emergencies off campus and
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for crimes-in-progress or crimes that just occurred off campus
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Sanctions and summary
Sanctions
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The Department of Education can issue civil fines up to
$27,500 per violation for substantial misrepresentation of
the number, location or nature of crimes to be reported.
Also, noncompliance can lead to the suspension or limiting
of an institution’s Title IV eligibility.
Summary
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Crime reporting is a community wide responsibility. Campus
Security Authorities are obligated to report Clery Act
qualifying criminal incidents. We ask that CSA’s immediately
report any crime so Campus Security can document the
incident and take action as appropriate.
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Where to get more information
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The School CSA cover letter, Crime Report Form, Crime Report
Form Definitions and this CSA Orientation / Training PowerPoint
(PDF) are available on the Campus Security website at:
http://www.saic.edu/???
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The Department of Education Handbook for Campus Crime
Reporting (216 pages)
http://www.ed.gov/admins/lead/safety/handbook.pdf
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Visit the Campus Security web site to access SAIC’s Annual
Security Report and for additional information, at:
http://www.saic.edu/pdf/life/pdf_files/security/security_annual_rep
o.pdf
Contact Campus Security – Arthur Jackson at 312-899-7446 /
[email protected].
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