Transcript WVU Electronic Institutional Repository

Open Sesame:
From Student Success Towards Faculty
Research Contributions in Institutional
Repositories
Introduction
• How do we…
• Engage faculty to have a positive experience
with the IR?
• Build on ETD Experience and Graduate Student
Successes
• Educate about OA & IP
• Negotiate Campus Politics
• Implement Campus IR Policies
• Create Incentives for Faculty
Importance of Grey Literature,
ETDs & Open Access
• Often reveals the latest research findings
• Offers rich detail often not available in
published articles
• OA, ETD & IR programs provide
immediate access
Background and Support
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Top down support
Student programs success
History of collaboration
Create expectation of IR submission
IR is work in progress
WVU 2010 Strategic Plan
• “A University that understands the nature of
permeable boundaries looks simultaneously
inward and outward as it considers ways to
foster a vital intellectual climate. Permeable
boundaries value the influx of new ideas and
new people, invite collaboration across
disciplines, and extend knowledge and ideas
beyond the walls of the institution. Such sharing
and exchange of ideas and the people who
possess them are important to advance learning
and foster innovation .”
WVU Collaboration
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University Libraries
Office of Academic Affairs and Research / Provost
Office of Graduate Education
Office of Extended Learning
Office of Information Technology
Office for Institutional Advancement
Office of Technology Transfer
Honors College
ETD / IR Task Force
NDLTD Consortium
WVU Faculty, Students and Staff
West Virginia University
Institutional Repository
- University Libraries Electronic Institutional Document
Repository
Theses & Dissertations (eTD Program)
Graduate Research
Honors Theses
(eHT Program)
Electronic Scholarly Resources Archive
(eSRA)
Undergraduate Research
Faculty Research,
Administrative Reports,
Student Programs
Electronic Theses and Dissertations
(eTD)
•Required electronic submission since 1998
•Over 8 million ETDs served (1.2 million hits average / year)
•Over 100 countries access WVU research
•ETDs are accessed 1,000s times more than print documents
•Over 3,800 documents in the collection (500 / year)
•83% of the collection is available without restriction
•Most popular ETD accessed over 37,000 times
•Excellent promotional tool for students and departments
Electronic Honor’s Theses
(eHT)
• Undergraduate senior projects, technical reports,
capstone experiences
• Over 900 students in WVU Honors College
• Required open access e-thesis submission required as
of Fall 2005
• eHT program will use online submission process to
create digital collection
• Excellent promotional tool for students and departments
Electronic Scholarly Resources
Archive (eSRA)
• Faculty technical reports / white papers, pre-prints, postprints
• Conference / Symposium proceedings
• Departmental Showcase Venue
• E-Portfolios
• Administrative Reports
• Excellent promotional tool for faculty and departments
Electronic Scholarly Resources Archive
WVU Institutional Repository
The Future
• Migration and implementation on
commercial based system
– Standards compliance
– Avoid over-dependency on in-house operation
and key personnel
Campus-Wide IR Integration
• Effective public relations & marketing
campaign
• Promote ETD successes
• Engage faculty with educational forums
• Build the momentum
• Ride the wave
Justification and Goals
• SCOPE (Scholarly Communications Outreach
Program for E-Documents)
• Promote enhanced scholarly
communication
– Information Literacy / Marketing Strategies
• Enhance record-keeping & accountability
• Provide infrastructure for integrated
approach to digital collections on campus
Research & Economic Impact
•Generate & disseminate new knowledge, techniques,
scholarly & creative works
•Promote economic development through technology
transfer
Let us promote your academic career!
Electronic Scholarly Resources Archive
- We’ve made it…
Academia can be a real jungle!
Electronic Scholarly Resources Archive
- With our help, you can be a…
IR Incentives @ WVU
• Open Access Journal Memberships
– PLOS
– BioMed Central
• Legal Compliance
– NIH Mandate
• Models
– Harvard, Berkeley, Humanities OA Press
New IR Services @ WVU
• Hit Counters mapped out to scholar’s
collection / document / collection /
department / college / institution
• Citation Tracking
• Administrative Tracking Tools for
Promotion & Tenure Documentation
Education
• Student Successes with ETDs
• Open Access
• Intellectual Property Rights
– New Publishing Options and Models
Profiles in ETD Success @ WVU
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Overall
STEM
Humanities
Arts
Multimedia Innovation Award Winners
Number of
Accesses
WVU Print vs. Electronic
Thesis & Dissertation Access
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
1,181,111
813
WVU ETDs are
accessed 145,000%
more than print
documents
1998-99:
Print
2000-01:
Electronic
Overall ETDs Accessed
1200000
1000000
800000
Number of Hits
(document 600000
downloads)
400000
200000
0
1
2
3
4
5
6
Year
7
8
9
10
Total WVU ETD Accesses:
1998 - Present
8,618,894
9,000,000
Number of Accesses
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
WVU ETD Collection Web Distribution 1998 - 2008
Campus Encrypted
2%
No Access
0.4%
Campus
15%
World
83%
WVU ETD Most Accessed
January 2001 - May 2002
15,000
20,000
Number of
10,000
Accesses
0
Total
Zheng / Mech. &
Aero. Engineering
WVU ETDs Most Accessed
2007
40,000
37,501
33,752
30,000
13,812
Number of
20,000
Accesses
10,000
0
Shirley Manjunath Kim
Stewart Dasarath Samson
Burns
Rao
History / Engineering /
Athletic Training
WVU ETD Most Accessed
2007
37,501
40,000
30,000
Number of
20,000
Accesses
10,000
0
Shirley Stewart Burns
History Dissertation
Open Access Creative Writing
• Sara Pritchard’s “Cabbage Over Wine”
open access M.F.A. thesis
Creative Writing & ETDs
• AWP: Paper or Campus Restricted ETD
• WVU Case Study
– ½ filed open access / ½ filed campus access
– 69% of OA students were more successful in
publishing & career endeavors
– ETD submission is graduation requirement / ETD is
examination document
– ETD as cultural history
– Policy Recommendation: ETD requirement enforced
ETD Multimedia Innovation
Award Winners from WVU
• 2008:
– Aaron Steele – Ph.D. Physics (Particle Interaction)
– Ana Torres – M.F.A. Art (Interactive Theater)
• 2007: Tomasz Kosalka: M.S. Industrial Engineering
(Simulation Models)
• 2006: Tim Broadwater: M.F.A. Art (Video Game Design)
• 2005: Rachel Gurvitch: Ed.D. Physical Education
(Interactive Pedagogy)
• 2004: Hilary Attfield: Ph.D. English Literature (John Brown
/ American Civil War Online)
Open Access…
“And by the year 2000, I predict that it’s
going to arrive. People suddenly are going
to understand the meaning of what they
need to do. This means they are going to
share information freely with one another.
People who are now holding information to
themselves[…] they’re going to give it all
because other people are looking for that
information so that something can be
developed to heal our world.”
- Chief Jake Swamp, Mohawk Nation
(from Schein, Anna M., ed. White Pine Spirit of Peace: The WVU Peace Tree, 73)
Self-Acknowledged Archiving of Research =
2 to 5 Times + Increased Scholarly Citations
WVU IR Submissions Growth
4000
3500
3000
2500
Cumulative
Number of 2000
Submissions
1500
1000
500
0
1998- 19992000- 200199
2002- 200300
01
02
03
04
Fiscal Year
200405
200506
200607
WVU IR Submissions by Year
500
Number of Submissions
450
400
350
300
ETD
250
EHT
200
ESRA
150
100
50
0
1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07
Fiscal Year
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Intellectual Property
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Author rights
Copyright law
Fair use
Alternatives to copyright
Copyright
•Restricts access
•All rights reserved
•Inhibits collaboration
•Permissions are cumbersome
Creative Commons
defines the spectrum of
possibilities between full
copyright — all rights
reserved — and the public
domain — no rights
reserved. Our licenses
help you keep your
copyright while inviting
certain uses of your work
— a "some rights
reserved" copyright.
Institute
on
Scholarly
Communications
Recommendations
• Survey the Landscape - Work with your system
• Initial voluntary phase
– Information Literacy Campaign on Scholarly Communications
– Faculty Champions in Departments
• Set the expectation of open access IR submissions;
work toward eventual required submission policy for P&T
• Web 2.0 & beyond {semantic Web}
• Listen to what they want
– Each discipline has their own traditions
• Engage faculty with useful resources
ETD & Institutional Repository
Program Resources
• SPARC
http://www.arl.org/sparc/
• NDLTD
http://www.ndltd.org/
• WVU ETD Program
www.wvu.edu/~thesis
Spreading the Light…
Presented by John H. Hagen,
WVU Libraries
ETD 2008 Symposium
Robert Gordon University,
Aberdeen, Scotland
5 June 2008
[email protected]