Transcript No Slide Title

BACKGROUND
BASIS :
REPUBLIC ACT NO. 9184
GOVERNMENT PROCUREMENT
REFORM ACT
 MODERNIZE
 STANDARDIZE
 REGULATE
ALL GOV’T
PROCUREMENT
ACTIVITIES
GOOD GOVERNANCE
SCOPE :
GOP OR FOREIGN FUNDED
 GOODS & RELATED SERVICES
 INFRASTRUCTURE PROJECTS
 CONSULTING SERVICES
BACKGROUND
PLANNING
ANNUAL
PROCUREMENT
PLAN (APP)
SOURCING &
ORDERING
PURCHASE
ORDERS &
CONTRACTS
RECEIPT &
STORAGE
SUPPLIES &
MATERIALS IN
GOOD CONDITION
DISTRIBUTION
MEET END-USERS’
SUPPLY
REQUIREMENTS
PROCUREMENT
DIVISION
MATERIALS
MANAGEMENT
DIVISION
PLANNING
PREPARATION OF
ANNUAL PROCUREMENT
PLAN (APP)
CONSOLIDATION OF APP
INTO DOH APP
APPROVAL OF APP
OFFICES,
PROJECTS,
PROGRAMS
ProcDiv/
COBAC
Secretariat
Secretary of
Health
WITHIN 3RD
QTR
PRECEDING
YEAR
PLANNING
 REQ’D INFORMATION IN APP :
 TYPE OF CONTRACT TO BE EMPLOYED
 EXTENT/SIZE OF CONTRACT SCOPES/
PACKAGES
 PROCUREMENT METHODS TO BE
ADOPTED, INDICATING IF PROCUREMENT
TASKS ARE OUTSOURCED
 TIME SCHEDULE OF EACH PROCUREMENT
ACTIVITY
 BUDGET ALLOCATED FOR EACH
 PROVISIONS FOR EMERGENCIES
 MAY BE UPDATED AS NECESSARY
 REQ’D FOR PROJECT IMPLEMENTATION
MODES OF PROCUREMENT
LOCAL FUNDING (GOP)
PRESCRIBED MODE
PUBLIC BIDDING
COBAC
ALTERNATIVE MODES PER RA 9184:
 LOCAL SHOPPING
 LIMITED SOURCE BIDDING
 DIRECT CONTRACTING
 NEGOTIATED PROCUREMENT
 REPEAT ORDER
PURCHASE THRU PS-DBM
< 1 Million
ProcDiv
> 1 Million
COBAC
ProcDiv/
COBAC
Secreariat
MODES OF PROCUREMENT
FOREIGN- ASSISTED PROJECTS (FAPs) :
 INTERNATIONAL
COMPETITIVE BIDDING
 INTERNATIONAL SHOPPING
 NATIONAL COMPETITIVE
COBAC
BIDDING
NATIONAL SHOPPING
COBAC or
ProcDiv
INTERNATIONAL DONOR
AGENCIES
ProcDiv,
End-user

 PURCHASE FROM
REQUISITION PROCESSING
SUBMISSION OF APPROVED
PURCHASE REQUEST W/
CLEARANCE & CAF
VERIFICATION OF PR
AGAINST APP
SELECTION OF
PROCUREMENT MODE
End-user
ProcDiv
COBAC, ProcDiv,
End-user
PUBLIC BIDDING
PREPARATION OF INVITATION TO
APPLY FOR ELIGIBILITY AND TO
BID (IAEB) & BID DOCUMENTS
PRE- PROCUREMENT
CONFERENCE
ProcDiv,
End-user
COBAC, ProcDiv,
End-user
REVIEW & APPROVAL OF
IAEB & BID DOCUMENTS
COBAC
ADVERTISEMENT
ProcDiv
ISSUANCE OF BID
DOCUMENTS
ProcDiv
MINIMUM
14 C D
2 nationwide
newspapers
DOH Intranet
G-EPS/PS-DBM
PUBLIC BIDDING
BID PREPARATION
Bidders
MIN - GOODS
15 C D
PRE-BID CONFERENCE
PREPARATION & ISSUANCE
OF BID BULLETINS
COBAC, ProcDiv,
End-user & TWG
COBAC, ProcDiv
MAX - INFRA
> 100 M - 90 C D
BID OPENING (INCL.
ELIGIBILITY CHECK)
COBAC, ProcDiv,
End-user, TWG &
Observers
PUBLIC BIDDING
BID EVALUATION REPORT &
POSTQUALIFICATION
COBAC RESOLUTION
APPROVAL & ISSUANCE
OF NOTICE OF AWARD
PO/CONTRACT
PREPARATION &
PROCESSING
TWG
COBAC,
ProcDiv
WITHIN 21
CD
WITHIN 10
CD
COBAC
ProcDiv,
Signatories,
Others
WITHIN 10
CD
PUBLIC BIDDING
APPROVAL OF
PO/CONTRACT
Signatories
MAXIMUM
15 C D
Supplier
MAXIMUM
7CD
ISSUANCE OF APPROVED
PO/CONTRACT & NOTICE
TO PROCEED
ProcDiv
WITHIN 2
CD
FORWARD SERVED
PO/CONTRACT TO MMD/
END-USER
ProcDiv
WITHIN 1
CD
SUBMISSION OF
PERFORMANCE SECURITY
PUBLIC BIDDING
ESTIMATED TIME FROM ADVERTISEMENT TO
TURNOVER OF DOCUMENTS FOR DELIVERY
GOODS
INFRA
CONSULTANCY
MINIMUM
98 CD
126 CD
159 CD
MAXIMUM
112 CD
201 CD
194 CD
LOCAL SHOPPING
PREP’N OF REQUEST FOR
QUOTATION DOCUMENTS
ProcDiv
REVIEW & APPROVAL OF
RFQ DOCUMENTS
ProcDiv
POSTING
ISSUANCE OF RFQ
DOCUMENTS
OPENING OF QUOTATIONS
ProcDiv
DOH Intranet
G-EPS/PS-DBM
ProcDiv
APPROX
5CD
ProcDiv,
End-user
WITHIN
1CD
LOCAL SHOPPING
EVALUATION OF
QUOTATIONS
NOTIFICATION OF AWARD
TWG
WITHIN
7CD
ProcDiv
PO/CONTRACT
PREPARATION &
PROCESSSING
ProcDiv,
Signatories,
Others
APPROVAL OF
PO/CONTRACT
Signatories
WITHIN 5
CD
MAXIMUM
3CD
LOCAL SHOPPING
ISSUANCE OF APPROVED
PO/CONTRACT & NOTICE
TO PROCEED
ProcDiv
WITHIN 2
CD
FORWARD SERVED
PO/CONTRACT TO MMD/
END-USER
ProcDiv
WITHIN 1
CD
NEEDS AT LEAST 3 QUOTATIONS
ESTIMATED TIME FROM ADVERTISEMENT TO
TURNOVER OF DOCUMENTS FOR DELIVERY
APPROXIMATELY 24 CD
OTHER GOP MODES
 LIMITED SOURCE BIDDING
COBAC
 BIDDING THRU DIRECT INVITATION TO PRE-
SELECTED SUPPLIERS
 HIGHLY SPECIALIZED ITEMS OR MAJOR PLANT
COMPONENTS
PREPARATION & APPROVAL OF
INVITATION TO APPLY FOR ELIGBILITY
AND TO BID & BID DOCUMENTS
ProcDiv,
COBAC,
End-user
SELECTION OF PROSPECTIVE
BIDDERS
COBAC,
End-user
ISSUANCE OF INVITATION FOR
BIDS & BID DOCUMENTS TO
SELECTED BIDDERS
ProcDiv,
End-user
PROCEEDS
AS WITH
USUAL
BIDDING
PROCESS
OTHER GOP MODES
 DIRECT CONTRACTING
ProcDiv
 PRICE QUOTATION SECURED DIRECTLY FROM A
SPECIFIC SUPPLIER
 PROPRIETARY ITEMS (PATENTED OR COPYWRITED)
OR FROM EXCLUSIVE DISTRIBUTORS
 CRITICAL PLANT COMPONENTS
SUBMISSION OF QUOTATION &
CERTIFICATE OF EXCLUSIVE
DISTRIBUTORSHIP
Supplier
SUBMISSION OF CERTIFICATE
OF NO SUBSTITUTE
End-user
PROCEEDS
WITH USUAL
PO/
CONTRACT
PROCESSING
OTHER GOP MODES
 NEGOTIATED PROCUREMENT
COBAC
 2 BID FAILURES
 PURCHASE FROM ANOTHER GOV’T AGENCY
 EMERGENCY SITUATIONS
 TAKE-OVER OF CONTRACTS
 ADJACENT TO ON-GOING INFRA PROJECT
IDENTIFICATION OF SUPPLIER
SCHEDULING OF NEGOTIATION
MEETING
NEGOTIATION MEETING
COBAC,
End-user
ProcDIv
COBAC,
ProcDiv,
Supplier
PROCEEDS
WITH USUAL
PO/
CONTRACT
PROCESSING
OTHER GOP MODES
 REPEAT ORDER
 MADE WITHIN 6 MONTHS
 SAME PRICE
ProcDiv
 WILL NOT RESULT IN SPLITTING OF CONTRACT
 NOT > 25% OF QUANTITY OF ORIGINAL PURCHASE
SUBMISSION OF UPDATED
QUOTATION
Supplier
PROCEEDS
WITH USUAL
PO/
CONTRACT
PROCESSING
OTHER GOP MODES
ProcDiv
 PURCHASE THRU PS-DBM
 COMMONLY USED ITEMS IN GOV’T AGENCIES
AVAILABLE AT PS-DBM CATALOG
 PAYMENT MADE IN ADVANCE
VERIFICATION OF AVAILABILITY
OF ITEMS
PREPARATION & APPROVAL OF
AGENCY PROCUREMENT REQUEST
PREPARATION OF ADVANCE
PAYMENT VOUCHER
ProcDiv
ProcDiv
ProcDiv
OTHER GOP MODES
PROCESSING OF ADVANCE
PAYMENT VOUCHER
REMITTANCE OF PAYMENT TO
PS-DBM
End-user,
Others
ProcDiv
FAP MODES
ADB
WB (ECD)

INTERNATIONAL
COMPETITIVE
BIDDING (ICB)
US$ 500,000
& ABOVE
US$ 100,000
& ABOVE

INTERNATIONAL
SHOPPING (IS)
> US$ 100,000
TO 499,999
NOT
APPLICABLE

NATIONAL
COMPETITIVE
BIDDING (NCB)
NOT
APPLICABLE
> US$ 50,000
TO 99,999

NATIONAL
SHOPPING
UP TO
US$ 100,000
UP TO
US$ 50,000

PURCHASE FROM
INTERNATIONAL
DONOR AGENCIES
LOAN
AGREEMENT
PROVISIONS
LOAN
AGREEMENT
PROVISIONS
INTERNATIONAL COMPETITIVE BIDDING
PREPARATION OF
INVITATION FOR BIDS &
BID DOCUMENTS
PRE- PROCUREMENT
CONFERENCE
REVIEW & CONCURRENCE OF
IAEB
IFB &&BID
BIDDOCUMENTS,
DOCUMENTS,&&
PUBLICATION OF SPN AT
INTERNATIONAL GAZETTES
ADVERTISEMENT
Program/
End-user
COBAC, ProcDiv,
End-user
FUNDING
BANK
ProcDiv
APPROX 714 CD
14 CD
2 Nationwide
Newspapers
DOH Intranet
G-EPS/PS-DBM
INTERNATIONAL COMPETITIVE BIDDING
ISSUANCE OF BID
DOCUMENTS
ProcDiv
BID PREPARATION
Bidders
PRE-BID CONFERENCE
PREPARATION & ISSUANCE
OF BID BULLETINS
COBAC, ProcDiv,
End-user & TWG
COBAC, ProcDiv
INTERNATIONAL COMPETITIVE BIDDING
BID OPENING (INCL.
ELIGIBILITY CHECK)
BID EVALUATION &
POSTQUALIFICATION
COBAC,
ProcDiv, Enduser, TWG &
Observers
MAX 45 CD
from the 1st
day of
Publication
TWG
WITHIN
21 C D
COBAC RESOLUTION
COBAC,
ProcDiv
WITHIN
5 CD
BANK CONCURRENCE
Funding
Bank
WITHIN
14 CD
ProcDiv,
Signatories,
Others
WITHIN
7CD
APPROVAL & ISSUANCE
OF NOTICE OF AWARD
INTERNATIONAL COMPETITIVE BIDDING
Within 28 CD
from receipt
of NOA
SUBMISSION OF
PERFORMANCE SECURITY
Supplier
CONTRACT PREPARATION
& PROCESSING
LSD
APPROVAL OF CONTRACT
Signatories
MAXIMUM
15 C D
ISSUANCE OF APPROVED
CONTRACT FOR
NOTARIZATION
ProcDiv
WITHIN 1
CD
WITHIN
10 C D
INTERNATIONAL COMPETITIVE BIDDING
ISSUANCE OF CONTRACT
& NOTICE TO PROCEED TO
SUPPLIER
FORWARD SERVED
CONTRACT TO MMD/ ENDUSER
ProcDiv
WITHIN
1CD
ProcDiv
WITHIN
1CD
ESTIMATED TIME FROM ADVERTISEMENT TO
TURNOVER OF DOCUMENTS FOR DELIVERY
APPROXIMATELY 148 C D
INTERNATIONAL SHOPPING
PREPARATION OF
INVITATION FOR BIDS &
BID DOCUMENTS
Program/
End-user
14 C D
ADVERTISEMENT
ProcDiv
ISSUANCE OF BID
DOCUMENTS
ProcDiv
2 nationwide
newspapers
DOH Intranet
G-EPS/PS-DBM
INTERNATIONAL SHOPPING
BID PREPARATION
PRE-BID CONFERENCE
PREPARATION & ISSUANCE
OF BID BULLETINS
Bidders
COBAC, ProcDiv,
End-user & TWG
COBAC, ProcDiv
30 CD from the 1st
day of Publication to
opening of bids
OPENING OF BIDS
ProcDiv,
End-user
INTERNATIONAL SHOPPING
EVALUATION OF BIDS
TWG
COBAC RESOLUTION
COBAC,
ProcDiv
BANK CONCURRENCE
FUNDING
BANK
APPROVAL & ISSUANCE
OF NOTICE OF AWARD
SUBMISSION OF
PERFORMANCE SECURITY
WITHIN
7CD
WITHIN 5
CD
WITHIN
14 C D
ProcDiv,
Signatories,
Others
WITHIN 7
CD
Supplier
28 CD from
receipt of
NOA
INTERNATIONAL SHOPPING
CONTRACT PREPARATION
& PROCESSING
LSD
APPROVAL OF CONTRACT
Signatories
ISSUANCE OF APPROVED
CONTRACT FOR
NOTARIZATION
ISSUANCE OF CONTRACT
& NOTICE TO PROCEED TO
SUPPLIER
ProcDiv
ProcDiv
WITHIN
10 C D
MAXIMUM
15 C D
WITHIN 1
CD
WITHIN 1
CD
INTERNATIONAL SHOPPING
FORWARD SERVED
PO/CONTRACT TO MMD/
END-USER
ProcDiv
WITHIN 1
CD
ESTIMATED TIME FROM ADVERTISEMENT TO
TURNOVER OF DOCUMENTS FOR DELIVERY
APPROXIMATELY 133 CD
FAPS NATIONAL MODES
 NATIONAL COMPETITIVE BIDDING :
 PROCESS SAME AS PUBLIC BIDDING
EXCEPT OPEN TO FOREIGN BIDDERS
 PROVISION FOR DOMESTIC PREFERENCE
 BANK CONCURRENCE REQUIRED PRIOR
TO AWARD
 NATIONAL SHOPPING
 PROCESS SAME AS LOCAL SHOPPING
 BANK CONCURRENCE REQUIRED PRIOR
TO AWARD
LOCAL PURCHASES
DELIVERY OF GOODS PER PO
REQUIREMENTS WITH
COMPLETE DOCUMENTATION
Supplier
NOTICE TO COA OF DELIVERY
MMD
INSPECTION OF GOODS
SAMPLING OF GOODS
NEEDING BFAD ANALYSIS
BFAD TEST ANALYSIS
DOH
Inspection
Committee
3 WD
BFAD Inspector
TB DRUGS
10 W D
OTHERS
15 WD
BFAD
LOCAL PURCHASES
PREPARATION OF ALLOCATION
LIST FOR DELIVERED ITEMS
End-user
PREPARATION OF INVOICE
RECEIPT AND BILL OF LADING
MMD
ISSUANCE OF ITEMS
MMD
SHIPPING OF GOODS PER
ALLOCATION LIST
FOR SUPPLIES
FOR EQUIPMENT
Forwarder
REQUISITION & ISSUE SLIP (RIS)
ACKNOWLEDGEMENT/INVOICE
RECEIPT (AR/IR)
FOREIGN PURCHASES
DELIVERY OF GOODS PER
CONTRACT REQ’TS WITH
COMPLETE DOCUMENTATION
Supplier
Bill Of Lading
Commercial
Invoice
Packing List
Computation Of
Customs Duties
PREPARATION/PROCESSING OF
REQUEST FOR RELEASE OF
SHIPMENT FROM CUSTOMS
MMD
RELEASE OF SHIPMENT FROM
CUSTOMS
DOH Broker
DELIVERY OF GOODS TO DOH
WAREHOUSE
DOH Broker
FOREIGN PURCHASES
NOTICE TO COA OF DELIVERY
INSPECTION OF GOODS
SAMPLING OF GOODS
NEEDING BFAD ANALYSIS
BFAD TEST ANALYSIS
DISTRIBUTION PROCESS SAME
AS GOODS FROM LOCAL
SUPPLIERS
MMD
DOH Inspection
Committee
BFAD Inspector
BFAD
End-user, MMD,
Forwarder
OTHER SOURCES
 EMERGENCY PURCHASES
 SAME PROCESS AS FOR LOCAL SUPPLIERS
 AD HOC INSPECTION COMMITTEE MAY BE
DESIGNATED
 DONATIONS
 ITEMS HANDLED ACCORDINGLY WITH
SOURCE (LOCAL OR FOREIGN)
 DOCUMENTS PERTINENT FOR FOREIGN
DONATIONS TO BE COURSED THRU BIHC