Transcript No Slide Title

and
WINDOWS Management Tools
Introducing the
“Management/Statistics”, “Reservation
Management”, “Graphical Room Status”, and
Reservation Calendar” Programs
The installation guides for all programs are located at the end of
this presentation
Introduction
This power point presentation is built to provide you with an
overview of these Windows Management Tools, as well as
installation assistance.
This power point initially presents an overview of the
capabilities of both programs.
The big deal is the flexibility in accessing and displaying data.
The last part of this presentation will assist you with the installation of
the programs. Both programs need to know where your program is
located and specifically be pointed to the data files.
Track and View your property’s activities ….
With the Management/Statistics Report program you are provided
daily, month to date, and year to date, calculations and displays for
room revenue, rooms sold (Rack and Discounted), rooms out of
service, rooms provided at comp, rooms in service, and even your
ADR and revenue per guest.
You are provided with two different presentations … one for
STATISTICS and another for REVENUE & RECEIPTS. The STATISTICS
is the only presentation that provides year to date tracking.
The program works very much like the Management Summary built
into the regular system, but with much more display and printing
flexibility. We have also added Year to Date capabilities in 6 month
windows.
You can display the current year and last year. It links to fiscal
year criteria established in your “setupinn” ini file.
WINDOWS Based STATISTICS Program for InnKeeper
Starting up the
program will provide
this as your start up
display.
The “DISPLAY”
options are provided
Uses the same symbols as
on the right side of the
Housekeeping
display.
Uses the same
symbols as
Housekeeping
Clicking on “VIEW”
will provide the option
to switch to the
REVENUE &
RECEIPTS view.
Uses the same symbols as
Housekeeping
Activating daily presentations is easy. Just click on the calendar for the
month and day to view.
The “Report Date” will reflect your Fiscal Year” start month that is
setup…. Default will be standard 12 month calendar.
COMP reflects room nights accumulated by guests who had “COMP” as the room rate. A zero (0) rate will not reflect a COMP, but just a discounted room.
The Statistics Reporter
This
presentation
mode provides
quarterly
statistics with
the totals for
each month,and
the calculations
for the
associated YTD.
The system
enables you to
select the
quarters for the
current year and
for the previous
year.
Select the quarter to View, and Print out any displayed quarter.
“GTD No Shows” reflects the number of guests who had guaranteed reservations but were not checked in using the CHECK IN RESERVATION mode, cancelled, or changed to another date
.
The Statistics Reporter
This
presentation
mode provides
day by day ,
and printing,
in any selected
7 day window
span.
The system
enables you to
select whether
you want to
view the
current or
previous year,
then the
desired month
and finally the
week span.
Select the week to View, and Print out any displayed 7 day span.
“GTD No Shows” reflects the number of guests who had guaranteed reservations but were not checked in using the CHECK IN RESERVATION mode, cancelled, or changed to another date
.
COMP reflects room nights accumulated by guests who had “COMP” as the room rate. A zero (0) rate will not reflect a COMP, but just a discounted room.
WINDOWS
Tools
Overview
This section provides an overview of the tools built for
WINDOWS stations that provide staff and managers with
expanded functions and graphical displays:
•Reservation Calendar
•Room Status
Track and View your Reservations ….
With the Reservation Calendar (RESVCAL) program you are
provided the capability to view and sort reservations in a
variety of graphical displays, as well as by a variety of criteria
that assist you with the management of your Single, FIT,
Block, cancelled reservations, and even pre-assigned rooms.
You are provided with three different presentations … one as
a calendar, another as a room/date matrix, and even a listing.
The Reservation Summary in RESVCAL works very much like the Reservation
Summary built into the regular system, but with much more sorting flexibility.
We have also added Guest Code and Market Code display.
Each column has specific sorting items for the reservation viewed.
The Reservation Calendar
Sorting Options
FITS
Events
Blocks
Singles
Overview
The Reservation Calendar
Track your
SINGLES/ARRIVALS
for each day
Track your EVENTS
Track your
BLOCK/GROUP
arrivals for each day
Track your FIT
reservations
The Reservation Calendar …. with stayovers as well
Display the stayovers for every day of
the selected month. Reflects
reservations only, not guests already
checked in
This day’s items listing
exceeds the box size .. Use
the slide to view all listings
The Reservation Calendar
The entire month is
presented with all a
overview of Blocks, Singles,
and Events. You select the
month and Year in the Date
window.
The Block
presentation shows
the number of
rooms booked and
the number used.
The system presents the
actual number of arrivals
and events for each day.
The Events presentation helps
you track events and meeting
rooms.
The Singles view lists the
guests for any day clicked
on, with an expanded list
available.
The Reservation Calendar
The Reservation Calendar
provides you with the
ability to quickly, and
easily, change views and
the desired data to view.
And clicking on a day in
the Singles view will
provide you with an
expanded list of the
arrivals for that day.
Here we
list the
arrivals
for the
16th of
October
Print out the calendar for all, or a selected view, for
management and distribution, for any month.
The Reservation Calendar …. the pre-assigned
The
Reservation
Calendar
provides you
with a
graphical
room/date
grid for up to
a year in
advance.
OCCUPIED
The grid
displays
currently
occupied
rooms, as well
as preassigned
rooms.
Move the
bars on the
right side
and the
bottom to
move
through
dates and
rooms.
PRE-ASSIGNS
WINDOWS Based RESERVATIONS Sorting for InnKeeper
Accessing this
part of the
program will
provide this as
your start up
display.
Uses the same symbols as
Housekeeping
The “DISPLAY”
options as
Report Type and
Sort Method.
Clicking on
“Singles” or
“Blocks”
will
Uses the same symbols
as
provide the
Housekeeping
option to switch
to the desired
reservation type.
Use your mouse to slide the cursor on the bottom and slide across all of the displayed fields.
Currently the WINDOWS Reseravtion Summary only sorts and lists single reservations for the next 999 days.
RESERVATION Sorting & Reporting
You can sort the
list by all criteria
listed in the
columns.
The system will
display the
number of
reservations for
the date range
selected.
Slide the cursor
across the viewing
windows to see all
applicable data
fields.
Click on the “column title” and the system will sort the list the displayed list
by that criteria/data. Clicking again will do a reverse order sort.
WINDOWS Based RESERVATIONS Sorting for InnKeeper
Access any
displayed
reservation
to view it,
or to USE a
FIT .
Double
Clicking on
any
displayed
reservation
will pop up
the
reservation
detail.
RESERVATION Sorting & Reporting
You can select any
start date and any
ending date within the
next year. The
program will
automatically resort
based on the dates
entered when you
click on Generate
Summary.
The system will
display the number of
reservations for the
date range selected.
Slide the cursor
across the viewing
windows to see all
applicable data fields.
The Block presentation presents data fields associated with the Block reservations. Use this program to track
your groups with cutoff dates.
By selecting EXPIRY DATE NOT EQUAL TO START DATE you will be able to sort and list those Blocks
where you have entered a cutoff date sooner than than the arrival date.
Currently the WINDOWS Reseravtion Summary only sorts and lists block reservations for the next 999 days.
Track and View your Room Status ….
With the Room Status (ROOMSTAT) program you are
provided the capability to view and sort rooms in a variety of
graphical displays, as well as by a variety of criteria that
assist you with the management of your different toom types,
as well as the status of these rooms.
You are provided with three different presentations … one as
a room graphic display, another as a pre-assigned room/date
matrix, and even various listings.
The R works very much like the Reservation Summary built into the regular
system, but with much more sorting flexibility. We have also added Guest Code
and Market Code display.
Each column has specific sorting items for the reservation viewed.
The Room Status Program
Display your rooms graphically so you can view the status, for all
rooms, by status, by floor, by building, or by type, and even by
maid/cart allocation. For TODAY, or any day of the last 31.
The Room Status Program
The Room Status options bar provides you with the capability to select the Groups which works via an ini file you create
to sort rooms, the View method for graphical or list, show rooms by Status Filter, and even by Room Type.
Here we are
listing the
“clean” and
“dirty” rooms
The Lists provide you with the ability to print out maid lists using sorting criteria that
you define in the “RoomStat.ini” file.
The Room Status Program
List the
companies
staying with
you by room.
Get a list for
today, or for
any day in
the last 31.
The Room Status Program
Select the “RESERVATIONS” mode in the VIEW window to
view your current occupied rooms and pre-assigned rooms in
the “room/date” matrix.
This concludes the presentation on the WINDOWS
based programs associated with InnKeeper.
The Windows Management
Summary
The Windows Reservation
Calendar
The Windows Graphical
Room Status
Now the installation guides for all programs.
Installations
The Management/Statistics Summary and the Reservation
Summary programs need to be installed from the CD or
from the website/FTP.
The Graphical Room Status (ROOMSTAT) and the
Reservation Calendar (RESVCAL) programs can be
activated just by downloading or copying them to your INN
folder and then building a Desktop icon for them.
They all need ini file pathing and ROOMSTAT needs a floor
and/or maid cart setup.
The next few pages will walk you through the installation of these
programs. All programs need to know where your InnKeeper program is
located and be pointed to the data files.
Installing the
“Management
Summary” on
Windows
95/98/NT/2000/XP
From the Update.500 CD
Note: this is not a multi-user program, it will need to be installed on every PC that you desire to host this Windows program.
Click on My Computer, then browse to your CD drive. Now locate the IKRvnSumm4 folder,
click on it, then click on Keith, then Mgmt Summ Setup. You will see a SETUP icon, double click
on it to start the install. The install wizard will install the STATRPRT system in the Program
Files area of the PC.
You may need to RESTART your Windows system if the install wizard determines that your system needs to be restarted to
activate some necessary files.
During the installation the system may prompt you that files are older than existing …. Keep the newest files. Additionally, you
may also be told that some parts could not be installed …. Click on “IGNORE”.
Following the installation, click on START, then locate InnKeeper Reports, click on the program
extension to startup the Management/Statistics Summary program. You will be prompted to tell
the program where the “Setupinn.ini” file, and perhaps the “Inndat.06D” file, are located ….
Browse to your INN folder for “Setupinn” and INN\DATA for “Inndat.06d”.
Installing STATRPRT with a Down Load from CAPA’s FTP
Log into either the www.capasoftware.com or www.ehospitalitysystems.com website and
browse to the UPDATE area. Download the STATRPRT.zip file to a new folder called
“UPDATES” in your current INN folder. STATRPRT will download to this folder.
Note: this is not a multi-user program, it will need to be installed on every PC that you desire to host this Windows program.
Click on My Computer, then browse to your INN folder. Now locate the UPDATE folder, click
on it, then click on STATRPRT, to unzip the installation programs. After the unzip you will see
a SETUP icon in the UPDATE folder, double click on it to start the install. The install wizard
will install the STATRPRT system in the Program Files area of the PC.
You may need to RESTART your Windows system if the install wizard determines that your system needs to be restarted to
activate some necessary files.
During the installation the system may prompt you that files are older than existing …. Keep the newest files. Additionally,
you may also be told that some parts could not be installed …. Click on “IGNORE”.
Following the installation, click on START, then locate InnKeeper Reports, click on the
program extension to startup the Management/Statistics Summary program. You will be
prompted to tell the program where the “Setupinn.ini” file, and perhaps the “Inndat.06D” file,
are located …. Browse to your INN folder for “Setupinn” and INN\DATA for “Inndat.06d”.
You can copy the Program Icon from the
START/PROGRAMS area to your desktop.
Installing the
“Room Status”
(ROOMSTAT) on
Windows
95/98/NT/2000/XP
From the Update.500 CD
Note: this is not a multi-user program, it will need to be installed on every PC that you desire to host this Windows program.
Click on My Computer, then browse to your CD drive. Now locate the RoomStat folder, click on
it, then copy the RoomStat icon with the bunk bed symbol, and the RoomStat configuration file
to your INN folder.
Following the installation of these files in your INN folder, you will need to create an ICON on your
desktop. Right Click on a blank area of the desktop, select “new shortcut”, browse to
ROOMSTAT.exe in the INN folder.
YOU NOW HAVE A DESKTOP SHORTCUT.
The ROOMSTAT ini file enables each property to customize the ROOMSTAT to reflect their
property’s layout and to facilitate maid worksheets by Maid name or Maid cart number,
; the location for the data, innkeeper keeps it in the data directory
; that is directly below the innkeeper directory
dataPaTh=h:\inn\data
1
;datapath=f:\vb\roomstat\data
; floors. start with floor, any text between floor and the = sign
; will be used as the name in the dropdown box
floor3rd=AAAAA-ZZZZZ
floor1st=100-199,CDEF
12
floor2nd=200-299
; indicates should doublespace printout. remove to remove.
Setting up your Room
Status program ….
Browse to the ROOMSTAT.INI
file in the INN folder, then
double click on it to open it
with NOTEPAD so that
you can configure it for
your property.
1.
Ensure the path reflects
your system
2.
Enter the “floor”
configurations that reflect
what you want to display
and print
doubleline=sure
; how many seconds(approximate) till automaticaly refreshes
refreshRate=900
; 15 minutes
You can establish “floor” configurations to sort floors, maid carts, rooms by maids, buildings, suites,
etc. You can define ranges (100-150), individual rooms (123,222,333), and you can use room names
or mix letters and numbers (120A,150B).
Numerical and Alpha rooms will be sorted accordingly.
If your various PC’s are using different paths to the INN system, you will need to install the program in a local
folder with roomstat.ini so that you can run the programs on these PC’s.
Installing the
“Reservation
Calendar”
(RESVCAL) on
Windows
95/98/NT/2000/XP
From the Update.500 CD
Note: this is not a multi-user program, it will need to be installed on every PC that you desire to host this Windows program.
Click on My Computer, then browse to your CD drive. Now locate the Resvcal folder, click on it,
then copy the Resvcal icon with the calendar symbol to your INN folder.
Following the installation of these files in your INN folder, you will need to create an ICON on your
desktop. Right Click on a blank area of the desktop, select “new shortcut”, browse to RESVCAL.exe
in the INN folder.
YOU NOW HAVE A DESKTOP SHORTCUT.
The setupinn ini file enables you to ensure that the RESVCAL knows where the INN data is located,
Setting up your Reservation Calendar ….
; ***** General Operational Parameters ****
;DataPath=D:\inn\data
; the directory holding the Windows version
; management summary and reservations
; summary data files.
;Guests=2
; Max no. of guests allowed in a room before
; extra person charge becomes effective.
;Local Printer = i:\inn\data
;Registration Card offset = 2
; Path to local printer file(s).
; # of blank lines to print in between
; registration cards.
DataPath= must be
activated (remove
the “;” if present)
and DataPath must
reflect the path to
the Inn Data
location for every
PC it is installed on.
If your various PC’s are using different paths to the INN system, you will need to install the program in a local
folder with setupinn.ini so that you can run the programs on these PC’s.