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E-Books in the Catalog : Managing MARC Records in Batches Lixia Zhao Electronic Resources Cataloging Librarian University of Arkansas at Little Rock Ottenheimer Library, University of Arkansas at Little Rock Founded in 1927 Over 500,000 books and periodical volumes Purchased E-resources beginning 1999 150 electronic databases Over 21,000 electronic books Over 30,000 electronic journals. E-book Vendors NetLibrary Ebrary (2000-09) Oxford Gale Springer Taylor & Francis Coutts (approval order) New! E-book MARC Records Vendor-supplied OCLC Ebrary (unsubscribed since 2009) Since December 2009 Netlibrary Oxford Gale Taylor & Francis Coutts Springer (every other month) Challenges of Vendor-supplied Records Generic records URLs Duplication ◦ ◦ ◦ ◦ No detailed subject headings Inconsistent authority control Incorrect/incomplete MARC records Not provider neutral ◦ Not stable ◦ Invalid ◦ No URLs Changes Needed for OCLC’s Records Add proxy string URLs ◦ Remove multiple links occasionally ◦ Edit 856 |z field Why Batch Process ? Standardize records from different sources (Quality varies significantly) Avoid duplicate records Improve the accessibility of E-records Process of Batch Loading • Download from OCLC • Download from Vendor Website Download Records Preload • Edit records in MarcEdit • Batch load records to ILS Batch Load Batch Process Records in MarcEdit View records and count fields (especially 856 fields) Identify syntax errors (using “Validate” function) Customize URLs o Delete invalid URLs/restricted URLs o Delete URLS not linked to full text o Add proxy strings o Edit subfield z information Add local information if necessary Edit match point for record loading as “alpha numeric vendor control number in MARC 001” (this step is no longer necessary) Step 1: Customize Springer URL in MarcEdit Springer Record from OCLC Collection Set //dox.doi.org/ Step 2: Found the Text with “dx.doi.org” in 856 MARCEdit Customized Springer URL Step 3: Add proxy string MARCEdit Customized Springer URL Step 4: Standardize 856 $z information Change 856 subfield Z information Post Load Clean-up • Occasional double check Millennium: Global Update Millennium: URL Checker • Check URLs • Check duplicate records Millennium: Heading Reports Tips, Tricks, and Lessons Tip 1: Error Log in Data Exchange Got message : NUMBER OF INPUT RECORDS 2 NUMBER OF ERRORS 4 ( use -el flag to see messages ) NUMBER OF INVALID RECORDS -2 Solution: Step 1: Add a preprocessing error log for the process "Load MARC or BIB Records (BTA) Step 2: Edit records in MarcEdit Tip 2 : Set Match Point Set the system match point for record loading as “alpha numeric vendor control number in MARC001” Keep MARC001 consistent oTo avoid duplicate records o To collect statistics Tip 3: URL Checker Tip 4 : Separate Records for Print & Electronic (Pros & Cons) Simplify the work associated with cataloging Records are more accurate Increase the number of titles available via OPAC Tips & Fix 1: Wrong Link Tip & Fix 2: Duplicate Records with Different 001 Lesson we learned MarcEdit is a powerful tool in managing MARC records Vendors’ records require manipulation Vendors’ records are inconsistent in quality E-books could be unreliable. Still Learning… Batch process MARC records from Netlibrary and Coutts order Resources and Support CSDirect http://csdirect.iii.com Innovative manual #106005 Innovative manual #106008 MarcEdit by Terry Reese Batch load discussion list http://people.oregonstate.edu/~reeset/marcedit/html/index.php http://listserv.vt.edu/cgi-bin/wa?A0=BATCH Batch load wiki http://www.ibiblio.org/batch/load/index.php/Main_Page THANK YOU Lixia Zhao [email protected]