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Collection and Assets Management: One University Library's Journey to the Future Dr. Sheeja N.K. Dr. Susan Mathew K Smt. Sreerekha S.Pillai Sri. Surendran Cherukodan CUSAT Collection management It is a set of interrelated activities involved in building and maintaining a collection of library resources to serve the needs and wants of its clients (Kennedy, 2006). Objectives To trace the problems and prospects of collection and asset management of the University Library of Cochin University of Science and Technology (CUSAT) CUSAT: An Overview Established in 1977 State owned Three campuses Twenty eight departments Cochin University Library (CUL) Established in 1977 Situated at the main campus. One central library and 21 departmental libraries 6000 users Koha Library Management System Annual budget 2012-13 - 175 lakhs Average 2500 books per year 151 foreign journals, 52 Indian journals and 12 databases. Trends in Collection Management Review Reveals…. Rapid growth in size and scope of library collections Focus from collection development to management of library collections Attempts at co-operative collection development Economic constraints Digital information system Expectations and needs of different users Trends in Collection Management Review Reveals…. Limitations in library staff and budget adaptability Change in the scholarly communications system Ownership and control of information in the digital information system Managing storage of print collections Digital formats Licensing issues Collection Management at CUL Print Books Priority list of latest publications recommended by Heads of Departments Reference books :10% General books : 5% Subject books :85% Classification- Universal Decimal Classification (UDC) Cataloguing - AACR-2 Web OPAC- http://ul.cusat.ac.in Collection Management at CUL E-Books E-books recommended by Department Heads Selected only from those who provided “pick and choose” option with perpetual access. IP authenticated access of e-books across the campus network. Downloadable link provided in the OPAC and Library webpage for accessing e-books. Collection Management at CUL Downloadable link for E-books in library catalog Collection Management at CUL Downloadable link for E-books in Library website Collection Management at CUL Journals Priority list of journals recommended by Heads of Departments of CUSAT. Centralized purchasing model Subscribes to 203 print journals. Directly from the publishers ‘Kardex system’ for recording the details of periodicals. Online Journals and Databases Subscribes 36 online journals and 12 full text databases >7000 e-resources from UGC Infonet digital library consortium Online Journals and Databases E-gateway grants direct link to all e-resources accessible in the campus Collection Management Challenges Print resources Increase in the price of the journal Conversion rate of foreign currency Space management Preservation cost Collection Management Challenges Online Resources Ownership Licenses for databases Additional annual fee for updating and maintenance/hosting for e-books Remote access Asset Management The CUL maintains an institutional repository –Dyuthi Archives theses, conference proceedings, teaching and learning materials and other scholarly publications of the scientific community of CUSAT. CUL – Future Directions New building with ICT infrastructure development Implementation of new inventory and security tools Advanced training on Integrated Library Management systems, Space management, Collection Management, Information Literacy, Search Strategies Evaluation of collection , and control of digital information THANK YOU