Transcript Shelly Cashman Series Discovering Computers A Link to the

Teachers Discovering Computers
Integrating Technology
in the Classroom
3rd Edition
Chapter 3
Application Software Productivity Tools
for Educators
CHAPTER 3 OBJECTIVES
Explain the role of an operating system
and list the main operating systems
used on today’s computers
Define and describe a user interface
and a graphical user interface
Identify the important features of widely
used software applications
Describe the advantages of software
suites
2
CHAPTER 3 OBJECTIVES
Explain how to create documents
Discuss why the use of special needs
software is important for K-12 schools
List and describe learning aids and
support tools that help you use and
learn software applications
Explain how to work with different
versions of software applications
3
THE OPERATING SYSTEM
The Role of the Operating System
• System Software – consists of programs
that control the operations of the computer
and its devices
• Operating system – contains instructions
that coordinate all of the activities of the
hardware devices in a computer
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THE OPERATING SYSTEM
Using Different Operating Systems
• Microsoft Windows
– Windows 98
– Windows 2000
– Windows XP
– Windows XP Tablet PC Edition
• Macintosh Operating System or Mac OS
• Other Operating Systems
– UNIX
– Linux
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APPLICATION SOFTWARE
Programs designed to perform a specific task
•
•
•
•
•
As a productivity / business tool
Supporting school and professional activities
Assisting with graphics and multimedia projects
Helping with home and personal activities
Facilitating communications
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APPLICATION SOFTWARE
Five major categories of application
software
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APPLICATION SOFTWARE
Starting a Software Application
• Desktop
– Icons
– Buttons
• Menu
– Commands
– Submenus
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APPLICATION SOFTWARE
Starting a Software Application
• Example: Paint program
– Window
– Title bar
• Common elements among operating
systems
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APPLICATION SOFTWARE
Working with Software Applications
• Document – Piece of work created with an
application program and saved on a disk
with a unique file name
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APPLICATION SOFTWARE
Working with Software Applications
• Document
– Creating
– Editing
– Formatting
– Font size
– Font style
– Saving
– Printing
– Dialog box
– Voice recognition
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FORMATTING FEATURES
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DIALOG BOX
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VOICE RECOGNITION
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PRODUCTIVITY SOFTWARE
Word Processing Software
• Used to create, edit, and format textual
documents
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PRODUCTIVITY SOFTWARE
Word Processing
Software
• Formatting features
–
–
–
–
–
–
–
Font and font size
Color
Borders
Clip art
Margins
Word wrap
Scrolling
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PRODUCTIVITY SOFTWARE
Word Processing
Software
• Editing features
– Find or search
– Replace
– Spell checker
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PRODUCTIVITY SOFTWARE
Word Processing
Software
• Other features
–
–
–
–
Headers
Footers
Templates
Wizards
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PRODUCTIVITY SOFTWARE
Spreadsheet Software
• Allows you to organize data in rows and
columns, collectively called a worksheet or
spreadsheet
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PRODUCTIVITY SOFTWARE
Spreadsheet Software
• Spreadsheet organization
– Worksheet has up to 256 columns and 65,536
rows
– Cell - Intersection of a row and a column
– Labels
– Values
– Formulas
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PRODUCTIVITY SOFTWARE
Spreadsheet Software
• Calculations
– Formula – Performs calculations on data in the
worksheet and displays the results in a cell
– Function – A predefined formula that performs
common calculations
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PRODUCTIVITY SOFTWARE
Spreadsheet Software
• Charts
– Graphically illustrates the relationship of numeric
data
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PRODUCTIVITY SOFTWARE
Database Software
• Database – A
collection of data
organized in a
manner that allows
access, retrieval, and
use of that data
• Similar to a manual
filing system
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PRODUCTIVITY SOFTWARE
Database Software
• Database Organization
– Database file
– Records
– Fields
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PRODUCTIVITY SOFTWARE
Database Software
• Developing a
database
– Determine data that
you want to keep track
of
– Define the fields
– Enter the data
– Use the database to
produce information
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Microsoft Works field entry screen
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Data entered into the database
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PRODUCTIVITY SOFTWARE
Presentation Graphics Software
• Allows you to create documents called
presentations, which are used to
communicate ideas, messages, and other
information to a group
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Teachers and students use presentation graphics
software to create electronic slides. The slides can be
displayed on a computer, projected on a screen,
printed and handed out, or made into transparencies.
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PRODUCTIVITY SOFTWARE
Presentation Graphics Software
• Predefined formats – define colors and
other elements for backgrounds, text, and
other items on the slides
• Various slide layouts
• Clip art / image gallery
• Slide sorter
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Slide Sorter View
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PRODUCTIVITY SOFTWARE
Presentation
Graphics Software
• Integrating electronic
presentations into
the classroom
– Linear teaching and
learning
– Students and teachers
create presentations
– Can link presentations
to the Web
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PRODUCTIVITY SOFTWARE
Personal Information
Managers
• Software application
that includes an
appointment calendar,
address book, and
notepad to help
organize appointments
and task lists
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PRODUCTIVITY SOFTWARE
PDA Software
• Uses vary and include
– Personal Productivity and Business
– Communications
– Medical and Scientific
– Travel and Global Positioning
– Games and other Entertainment
– Multimedia
– Education
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PRODUCTIVITY SOFTWARE
Software Suites and Integrated
Software
• Collection of individual application software
packages sold as a single package
• Lower cost
• Ease of use
– Common interface
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Integrated
Software Package
Software Suite
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GRAPHICS AND MULTIMEDIA
SOFTWARE
Desktop Publishing Software
• Allows you to produce sophisticated
documents that contain text, graphics, and
brilliant colors
• Page layout – arranging text and graphics
in a document
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Teachers and students use desktop publishing software
to lay out school yearbooks and create flyers,
certificates, newsletters, and other types of documents
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GRAPHICS AND MULTIMEDIA
SOFTWARE
Paint/Image Editing Software
• Allows you to create and modify graphics,
like those used in DTP documents and Web
pages
• Paint software
– Draw pictures, shapes, and other graphics
• Image editing software
– Modify existing graphics
• Photo-editing software
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With image editing software, artists can create and
modify a variety of graphic images.
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GRAPHICS AND MULTIMEDIA
SOFTWARE
 Video and Audio Editing
Software
• Modify a segment of a
video, known as a clip
– Add and remove clips
• Add special effects
– Sounds
– Banners
– Credits
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GRAPHICS AND MULTIMEDIA
SOFTWARE
 Clip Art/Image Gallery
• Collection of clip art and
photographs
• Miscellaneous items
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Fonts
Animations
Sounds
Video and audio clips
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GRAPHICS AND MULTIMEDIA
SOFTWARE
Multimedia Authoring Software
• Used to create electronic interactive
presentations that include text, video,
audio, and animation
• Often used in education
• Delivered via CD-ROM or DVD-ROM
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GRAPHICS AND MULTIMEDIA
SOFTWARE
Web Page Authoring Software
• Allows you to create Web pages and
organize, manage, and maintain Web sites
• Many packages allow creation of Web
pages
• Word processing programs allow creation
of Web pages
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Microsoft Word can convert Word documents into a
Web page
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GRAPHICS AND MULTIMEDIA
SOFTWARE
 Web Page Authoring
Software
• Popular packages
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Microsoft FrontPage
Netscape Composer
Adobe GoLive
Macromedia
Dreamweaver
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SOFTWARE FOR SCHOOL USE
School and Student Management
Software
• School management software
– Centralized program that allows district and
school personnel to manage school district
operations
• Student management software
– Allows administrators, teachers, and other staff
to track information on students
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Washington County Public Schools uses its wide area
network that connects all district classrooms to track
student attendance, records, grades, and more.
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SOFTWARE FOR SCHOOL USE
Grade Book
Software
• Allows teachers to
track and organize
student tests,
homework, lab
work, and other
scores
• Also integrates
with other software
packages
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SOFTWARE FOR SCHOOL USE
Educational and Reference Software
• Educational software
– Software designed for the learning environment
• Reference software
– Provides valuable and thorough information for
everyone in an educational setting and in the
family
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Reference software, such as Microsoft Encarta
provides valuable and thorough information for all
types of users.
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SOFTWARE FOR SCHOOL USE
Special Needs Software
• Software designed for students with
physical impairments or learning disabilities
• Examples
– Speech synthesis software
– Software with text enlargement features
– Talking software
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Utilizing assistive technology software, teachers help
students with disabilities learn subject-related content.
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SOFTWARE FOR HOME AND
PERSONAL USE
Personal Finance
Software
• Simplified
accounting program
• Track personal
income and
expenses
• Track investments
• Online banking and
investing
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SOFTWARE FOR HOME AND
PERSONAL USE
Tax Preparation
Software
• Guides individuals,
families, or small
businesses through the
process of filing federal
and state taxes
• Offer money saving tax
tips
• Prints tax forms
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SOFTWARE FOR HOME AND
PERSONAL USE
Legal Software
• Assists in
preparation of legal
documents and
provides legal advice
Entertainment
Software
• Interactive games
and videos
• Hobbies
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LEARNING AIDS AND
SUPPORT TOOLS
Using Help
Trade books
FAQs
Tutorials
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SOFTWARE VERSIONS
AND UPGRADES
Software programs are designated a
version number
Upgrade is a new version designed to
replace an older version
• Windows upgrade
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SOFTWARE VERSIONS
AND UPGRADES
Using Different Software Versions
• A school may have a mix of different
software versions installed on its computers
• Determine software version with the
software’s About command
• Older version of software usually will not
open files created with the newer version
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SOFTWARE VERSIONS AND
UPGRADES
Using Different
Software Versions
• Saving a file in
earlier versions
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SOFTWARE VERSIONS
AND UPGRADES
Working with Macintosh Computers and
PCs
• Sometimes must move files between the
two platforms
• Some PC programs allow you to save files
in a Macintosh format
• Software packages that do file conversions
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Many software programs allow a file to be saved in
various formats
64
CHAPTER SUMMARY
Explain the role of an operating system
and list the main operating systems
used on today’s computers
Define and describe a user interface
and a graphical user interface
Identify the important features of widely
used software applications
Describe the advantages of software
suites
65
CHAPTER SUMMARY
Explain how to create documents
Discuss why the use of special needs
software is important for K-12 schools
List and describe learning aids and
support tools that help you use and
learn software applications
Explain how to work with different
versions of software applications
66
Teachers Discovering Computers
Integrating Technology
in the Classroom
3rd Edition
Chapter 3 Complete
Creating a
Teacher’s Web Page
Using Microsoft Word
68
WEB PAGE DEVELOPMENT
Hypertext Markup Language (HTML)
HTML editors
Web page components
•
•
•
•
•
•
•
Title
Background
Normal text
Headings
Horizontal lines
Images
Links
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DOWNLOADING IMAGE FILES
Start your browser, type the URL
www.scsite.com/tdc3/sf3 in the
Address bar and then press the ENTER
key
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DOWNLOADING IMAGE FILES
Right-click the e-mail image and then
point to Save Picture As on the shortcut
menu
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DOWNLOADING IMAGE FILES
Insert a floppy disk in drive A and then
click Save Picture As. When the Save
As dialog box appears, click the Save In
box arrow, click 3½ Floppy (A:) in the
list, and then click the Save button in the
Save As dialog box. Click the Close
button in your browser window
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STARTING MICROSOFT WORD
AND OPENING A NEW WEB PAGE
Click the Start button
on the Windows
taskbar, point to All
Programs on the
Start menu, and
then point to New
Office Document on
the All Programs
submenu
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STARTING MICROSOFT WORD
AND OPENING A NEW WEB PAGE
Click New Office Document. When Windows
displays the New Office Document dialog box,
if necessary, click the General tab, click Web
Page, and then point to the OK button
Click the OK button. If the Word window is
not maximized, double-click its title bar to
maximize it. If necessary, click the Font Size
box arrow on the Formatting toolbar and then
click 12 in the Font Size list to change the font
size to 12
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STARTING MICROSOFT WORD
AND OPENING A NEW WEB PAGE
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SELECTING A
BACKGROUND IMAGE
Click Format on the
menu bar, point to
Background, and then
point to Fill Effects
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SELECTING A
BACKGROUND IMAGE
Click Fill Effects.
When Word displays
the Fill Effects dialog
box, click the Texture
tab. Click the third
texture, Parchment,
and then point to and
click the OK button
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SELECTING A
BACKGROUND IMAGE
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ENTERING AND FORMATTING
TEXT
Type Mr. Handley’s Home
Page and then press the ENTER
key. Drag through the text
you just entered to select it
and then click the Font Size
box arrow on the Formatting
toolbar
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ENTERING AND FORMATTING
TEXT
Click 24 and then point to the
Center button on the
Formatting toolbar
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ENTERING AND FORMATTING
TEXT
Click the Center button,
click the Font Color box
arrow on the Formatting
toolbar, and then point
to the color Dark
Red (row 2, column 1).
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ENTERING AND FORMATTING
TEXT
Click Dark Red and then click below
and to the left of the title to
position the insertion point at
the beginning of the next line.
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ENTERING AND FORMATTING
TEXT
Type Ridgedale High School and
then press the ENTER key
Type 2400 Ridgedale Road and
then press the ENTER key
Type Seattle, WA 98104 and then
press the ENTER key
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ENTERING AND FORMATTING
TEXT
Drag through the three lines of text beginning
with Ridgedale High School to select the
school information. Click the Font Size box
arrow on the Formatting toolbar and then click
14. Click the Center button on the Formatting
toolbar and then click below and to the left of
the entered text to position the insertion point
at the beginning of the next line
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ENTERING AND FORMATTING
TEXT
Press the ENTER key. Type Hi, my name
is Mr. Matt Handley. I teach
history at Ridgedale High School.
I like teaching with technology,
and my students are highly
motivated when they can use
computers and the Internet for
history projects and assignments.
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INSERTING A HORIZONTAL LINE
AND HEADING
Press the ENTER key twice. Click
Format on the menu bar and then click
Borders and Shading. When Word
displays the Borders and Shading dialog
box, point to the Horizontal Line button
at the bottom of the dialog box
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INSERTING A HORIZONTAL LINE
AND HEADING
Click the Horizontal Line button. When
Word displays the Horizontal Line dialog
box, click the horizontal line option in the
middle of the third row, and then point to
and click the OK button
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INSERTING A HORIZONTAL LINE
AND HEADING
Press the ENTER key once. Type My
Favorite History Links and then press
the ENTER key. Select the text just entered,
click the Font Size box arrow on the
Formatting toolbar, click 18, and then click
below and to the left of the entered text to
position the insertion point at the beginning of
the next line
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INSERTING A HORIZONTAL LINE
AND HEADING
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CREATING LINKS TO WEB SITES
Press the ENTER key. Type History
Matters and then press the ENTER
key. Type The History Channel
and then press the ENTER key. Type
On-This-Day and then press the
ENTER key
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CREATING LINKS TO WEB SITES
Drag through the text, History Matters,
and then click the Insert Hyperlink
button on the Standard toolbar
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CREATING LINKS TO WEB SITES
If necessary, click the Existing File or
Web page button in the Link to area,
type http://
www.historymatters.gmu.edu in
the Address text box, and then point to
and click the OK button
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CREATING LINKS TO WEB SITES
94
CREATING LINKS TO WEB SITES
Repeat the procedures explained in the
previous two steps for the remaining two
named Web sites, using the following URLs:
The History Channel
• http://www.historychannel.com
On-This-Day
• http://www.on-this-day.com
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CREATING LINKS TO WEB SITES
96
INSERTING AN IMAGE, E-MAIL
INFORMATION, AND AN E-MAIL LINK
If necessary, position the insertion point
at the end of the On-This-Day link and
then press the ENTER key twice. Click
Insert on the menu bar. Point to
Picture and then point to From File on
the Picture submenu
Click From File. If necessary, click the
Look in box arrow, click 3½ Floppy (A:)
in the Look in list, and then double-click
the e-mail image
97
INSERTING AN IMAGE, E-MAIL
INFORMATION, AND AN E-MAIL LINK
 Press the SPACEBAR twice and then type My class
would like to hear from you. Please email me! Drag through the text to select it and then
click the Insert Hyperlink button on the Standard
toolbar
 When Word displays the Insert Hyperlink dialog box,
click the E-mail Address button in the Link to area,
type
mailto:[email protected] in
the E-mail address text box, and then point to the OK
button. If the E-mail address text box displays a
previously entered e-mail address, drag through the
text to select it before typing the new mailto address.
If the mailto: entry appears, type the matthandley email address after the mailto: entry
 Click the OK button
98
INSERTING AN IMAGE, E-MAIL
INFORMATION, AND AN E-MAIL LINK
99
SAVING AND PREVIEWING
A WEB PAGE
Click the Save button on the Standard
toolbar. When Word displays the Save
As dialog box, click the Change Title
button. When the Set Page Title dialog
box displays, type Mr. Handley’s
Home Page in the Page title text box,
and then point to the OK button
100
SAVING AND PREVIEWING
A WEB PAGE
Click the OK button and then type
MrHandley in the File name text box. If
necessary, click the Save in box arrow,
click 3½ Floppy (A:) in the Look in list,
and then point to the Save button in the
Save As dialog box
Click the Save button in the Save As
dialog box. Click File on the menu bar
and then point to Web Page Preview
101
SAVING AND PREVIEWING
A WEB PAGE
102
SAVING AND PREVIEWING
A WEB PAGE
Click Web Page Preview
Close your browser and then close
Word by clicking their Close buttons
103
PRINTING A WEB PAGE
To print your Web page from your
browser, click File on the menu bar and
then click Print
104
OPENING A WEB PAGE IN
INTERNET EXPLORER
Start Internet Explorer
Insert your floppy disk in drive A. Click File on
the menu bar and then click Open
When Internet Explorer displays the Open
dialog box, click the Browse button
In the Microsoft Internet Explorer dialog box,
click the Look in box arrow and then click 3½
Floppy (A:) in the Look in list. Double-click
the MrHandley.htm file and then click the OK
button in the Open dialog box
Close Internet Explorer
105