Transcript Huddersfield Centres

Kirklees College
Enrolment briefing 2014/15
Enrolment Team 2014
Alan Riley, director of MIS and risk
Jane Roper, director of marketing, communications and external relations
Huw Thomas, director of student support
Janice Cleatheroe,
head of customer services and exams
Julie James,
team leader enrolment and customer services
General event support/ Welcome Party/ late
enrolment/ ‘in-year’ day-to-day enrolments
Jo Pearson, head of curriculum support
and team
Data input/ processing /
internal progression enrolment
Janice Stow, head of funding & MI
and team
Data input/ processing /fee assessment
Donna Taylor, applications manager
Data input/ processing / fee assessment
Sally Rawson, head of student recruitment &
applications
Curriculum teams communications/ internal
‘clearing’ for students not placed/ schools
liaison contact
Nick Sanderson, team leader corporate systems support
IT infrastructure/ ID photos & cards
Enrolment management
 Enrolment is running on the same days at both DC and HC

>
>
>
>
Appointment days for existing applicants:
HC/DC FT applicants by appointment: over 2 days & curriculum split
Brunel/Engineering: enrolling FT/apprentice applicants
Vacant slots: used for ‘mop-up’ internally progressing students
Staggered timings by curriculum area (stick to slots please!)
 ‘Open enrolment’ mops up late PT as well as non-applicants
 Huddersfield Centre: full enrolment process over 3 LRCs
LRC level 1: ESOL & Foundation,
LRC levels 2 & 3: spacing out curriculum amongst available classrooms
 Supporting staff: way-finders, meet and greeters, runners, etc
Student enrolment process (each centre)
1/ Welcome party:
Festival style lanyard detailing stages (IAG / evidence / route info: red, orange, green zones)
2) Tutors:
course enrolment, entry quals, starter cards – write on the date, time, where students are
meeting you
3) Online screening as needed at all centres – noting changes to maths & English
(HC - LRC floor 3: maths and English screening of some PT/apprentices)
4/ Financial support, information and advice, ALS
5) ‘One-stop-shop’ fee assessment, data input, and payment
Please do not advise on fees!
6/ ID card issue: festival card swaps for actual ID
7/ Exit check out desk – passport collection & checking
Tutor enrolment process (each centre)
1/ Enrolment offering sheet (EOS): access the training video and/or see additional brief
(Janice Stow)
i/ complete & tutor sign
2/ Qualifications on entry form:
i/ Record at enrolment (accurate, legible writing, with evidence seen)
NB: some capture, some don’t, but emphasis on L3
- check qual. evidence
- tutor & student must sign off
ii/ Record at first tutorial (accurate, legible writing, with evidence seen)
CSAs will support paperwork
iii/ Auto-download from Learning Records Service in October if no
immediate need in your team
3/ Students with no evidence:
i/ asked to return asap
ii/ Fast Track Ticket
Refreshments

Vending machines: available at all centres

Brunel/Engineering Centre: basic service until 2pm/local arrangements

Dewsbury Centre
> Main refectory basic service
> Café Bar seating on 2nd floor: tea & coffee available
> Rumbling Tums closed

Huddersfield Centre, Waterfront Quarter
> Main refectory open (ground level/Atrium)
> Staff kitchens on Level 1, 2 and 3 stocked with tea, coffee and cups (milk
labelled ‘enrolment’ in fridge)
Huddersfield Centre route
Letter Code
School/Section
Course Information
Welcome Party/Guidance Team
Careers
ALS
Student Union
External Stands, eg first bus
Financial Support & 24+ Loans
24+ Loans ‘Self on-line applications’
Childcare
Room/Location
Course Information
Atrium
Atrium
Atrium
Atrium
Atrium
Learning Resource Centre – Level 2 & 3 B.02.054
Foundation Learning Reception
Zone 1
(red)
ESOL
LRC1
Foundation Learning
L & N on-line assessment (BKSB screening)
Data Input for ILR/Photographs/Fee
Assessment/Apprenticeships/ID Card issues
Students to Exit Level 1 Manchester Road route
B.01.036
B.01.021
Learning Resource Centre - Level 1
Peter Jones Academy
IT
Business and Travel & Tourism
Sport
Public Services
Data Input for ILR/Photographs/Fee
Assessment/Apprenticeships/ID Card issues
Students to Exit Level 1 Manchester Road route
Creative Industries
Science
Animal Care
Adult Education
GCSE Maths/GCSE English/Skills for Life (Basic Maths &
English)
Construction & Motor Vehicle
Engineering
Teacher Education (Cert Ed, CELTA, DTTLS)
Access
Childcare
Health & Social Care
Hospitality
Hair & Beauty
L & N Diagnostic assessment
Data Input for ILR/Photographs/Fee
Assessment/Apprenticeships/ID Card issues
Students to Exit Level 1 Manchester Road route
B.02.023
B.02.034
B.02.027
B.02.042
B.02.044
Learning Resource Centre - Level 2
Exit Checkout
Zone 2
(orange)
Exit Checkout
Zone 3
(green)
Exit Checkout
B.03.022
B.03.023
B.03.025
B.03.008
B.03.029
B.03.031
B.03.046
B.03.042
B.03.038
B03.017
B03.018
B03.015
B03.014
B03.044
Learning Resource Centre - Level 3
Dewsbury Centre route
Letter Code
School/Section
Location
Zone 1
red
ESOL
Adult Education
GCSE Maths and GCSE English
Skills for Life (Basic Maths & English)
Access to Higher Education
Refectory
Zone 2
orange
Hairdressing and Beauty Therapy
Foundation learning
Health and Social Care
Childcare
Business
ICT
Construction Crafts
Motor Vehicle
Additional Learning Support
Main Hall
Zone 3
green
Creative Industries
Teacher Education(Cert Ed, CELTA,
DTTLS)
A220
A219
Dewsbury Centre route cont’d
Entrance through main doors to A Block, then routed down the corridor to:
Welcome party
The Hub
IAG / Careers
A009
Continue down corridor to the back staircase where students will be routed according to
the curriculum team they need to go either left into the back entrance to the Refectory
or up the stairs to the corner entrance to the Main Hall
Please
Note
Students will leave the Refectory by the Front entrance and be routed up the stairs and
to Data input in HE Study Centre
Students seeing tutors in the Main Hall will also then be routed down to Data Input in
the HE Study Centre
On-line L&N Testing (Screening)
A212
Selectahead Testing for Motor Vehicle (open enrolment only)
Data input for the ILR/ Photographs/Fee Assessment
HE Study Centre A104
Financial Support Information/Childcare
HE Study Centre A104
Student Union
HE Study Centre A104
ID Card issues + Exit Checkout
A107
Exit down the back stairs and out through rear entrance
Engineering Centre route
Entrance through main doors to Reception , then routed upstairs to:
Welcome party
On left of FLC
IAG/ALS
Bays in FLC
Student Union
Entrance/Reception Area
School/Section
L1 Motor Vehicle (4 desks)
MV Vehicle Body Repair (1 desk)
L1 BTEC Engineering (1 desk)
L2 BTEC Engineering (3 desks)
L3 BTEC Engineering (1 desk)
Apprentices (1 desk)
Data input for the ILR/Photographs/Fee Assessment/ID Card
issue/Exit checkout
Financial Support Information
Room/Location
Exit down the stairs and out through main entrance at Reception
*FLC – Curriculum Briefing
Flexible Learning Centre
*
E1.17
E1.02
Brunel Centre route
Entrance through main doors to Reception , then routed to:
Welcome party (Learner Assessment Officers)
Reception
IAG
Canteen
Students to be routed up the stairs for On-line L&N Testing (Screening) and Data Input
Team
Room/Location
Brickwork
L117*
Joinery
L114
Plumbing & Electrical
L121
ALS
L111
On-line L&N Testing (Screening)
L103
Data Input for the ILR/Photographs/Fee Assessment/ID Card
L119
issues/Financial Support Information
All workshops open for tour/demonstrations. Students to exit via stairs at back of building
*Room L117 Curriculum Briefing
Main enrolment dates 2014/15
Term starts Wednesday 3 September 2014
Date
Wednesday 20 August
Times
10.00am – 12.00noon
1.00pm – 6.00pm
Location
Huddersfield
Restrictions
Part-time Enrolment – All Curriculum areas
Thursday 21 August (GCSE
results day)
12.00am – 6.00pm
Huddersfield
Full-time applicants by appointment - All Curriculum areas
Thursday 21 August (GCSE
results day)
12.00am – 6.00pm
Dewsbury
Full-time applicants by appointment - All Curriculum areas
Part time applicants – All Curriculum areas
Friday 22 August
09.30am – 4.00pm
Huddersfield
Full-time applicants by appointment - All Curriculum areas
Friday 22 August
09.30am – 4.00pm
Dewsbury
Full-time applicants by appointment - All Curriculum areas
Part time applicants – All Curriculum areas
10.00am – 12.00noon
1.00pm – 5.00pm
10.00am – 12.00noon
1.00pm – 5.00pm
10.00am – 12.00noon
1.00pm – 6.00pm
10.00am – 12.00noon
1.00pm – 6.00pm
4:00pm – 7:00pm
4:00pm – 7:00pm
Brunel Centre
1.00pm – 5.00pm
Monday 25 August
Tuesday 26 August
Tuesday 26 August
Wednesday 27 August
Wednesday 27 August
Thursday 28 August
Thursday 28 August
Friday 29 August
Tuesday 2 September
Engineering
Centre*
Huddersfield
Public Holiday
Full-time/Apprenticeship applicants by appointment
Construction
Full-time/Apprenticeship applicants by appointment
Engineering & Motor Vehicle
Open Enrolment PT, FT non-applicants & ESOL
Dewsbury
Open Enrolment PT, FT non-applicants & ESOL
Huddersfield
Dewsbury
Open Enrolment PT, FT non-applicants & ESOL
Open Enrolment PT, FT non-applicants & ESOL
Huddersfield
Open Enrolment PT, FT non-applicants & ESOL
*2 Engineering evenings only for early Apprentice starts with maximum of 50 students – from 5:30 pm (mid June – end July)
Late and HE enrolment
Term starts Wednesday 3 September 2014
Date
Times
Location
Restrictions
Monday 8 September
Tuesday 9 September
Wednesday 10 September
Thursday 11 September
10:00am – 3:00pm
Huddersfield
Students who need fee assessment and data
input only.
All students must arrive with a completed EOS
form.
Monday 8 September
Tuesday 9 September
Wednesday 10 September (HE)
Thursday 11 September (HE)
10:00am – 3:00pm
Dewsbury
Students who need fee assessment and data
input only.
All students must arrive with a completed EOS
form.
Wednesday 10 September
Thursday 11 September
5:00pm – 6:30pm
Huddersfield
Open Late Enrolment:
For any student – all curriculum areas will be on
duty
Wednesday 10 September
Thursday 11 September (HE)
5:00pm – 6:30pm
Dewsbury
Open Late Enrolment:
For any student – all curriculum areas will be on
duty
Please note restrictions on above;
1/ The day-time late enrolments are for students who have been pre-arranged with the
applications/customer service team, or fast tracked.
2/ The evening-time late enrolment sessions are for students who are unable to attend main enrolment
only.
FOR STUDENTS WHO DO NOT COME INTO EITHER OF THE ABOVE CATEGORY PLEASE
CONTACT THE CUSTOMER SERVICE TEAM BASED IN THE WATERFRONT ATRIUM TO MAKE
APPOINTMENTS.
Enrolment to English and maths





Enrolment to English and maths is to be completed this year by CSAs within
vocational teams, on completion of a diagnostic assessment by all learners who
currently do not hold a grade C in GCSE English and/or GCSE maths.
NB: The only exception to this will be Foundation Learning
Diagnostic assessment will take place in the first English and maths session
within the new academic year to determine which student will need to take a
Functional Skill, and at which level, and which will be entered for a GCSE-in
line with the Condition of Funding
NB: Students who have previously undertaken the Essential English
and/or the FSMQ who assess at Level 2 will be expected to undertake the
appropriate FS at Level 2
Information will be collated by the English and maths team and shared with the
relevant vocational HoD/CTL and CSA for input and enrolment with the first 1-2
weeks of the year
Enrolment to English and Maths
 In order to support this process vocational teams will be required
at main enrolment to:
1. Confirm with learners their timetabled English and maths slots, along with the
room and staff. This information will be made available both electronically and
in hard copy and will form the basis of the class lists we will ask you to collate
(as below)
2. Collate class lists based on incoming grades/previous qualifications
3. Return collated class lists to HoD/CTLs in English and maths for use in the first
session
Student appeals
Entry requirements
Head of Department
Reasonable adjustments (for learning Polly Harrow, Head of Student Support,
difficulties or disabilities):
Curriculum HoD and/or curriculum AP
Fees and fee remission:
Janice Stow, Head of funding and MI, and
Curriculum HoD
Appeal unresolved through above:
Enrolment Appeals Panel
June Durrant, DP curriculum, quality &
innovation
Sandra Burnhill, curriculum AP
Steven Downham-Clarke, curriculum AP
Kyle Hewgill, director of quality
Financial support for students
 16-18 new starters: bursary £1,200 p.a. for vulnerable
young people in care, or in receipt of income support
themselves
 16-18 other new starters: college defined criteria and
payments (KPP or tax credit threshold)
 Free meals
 19+ may be eligible for adult discretionary learner support
fund payments
The 16-19 Bursary Fund
Three categories:
 (A) Young people in care, care leavers, young people in receipt of
income support and disabled young people in receipt of Employment
Support Allowance who are also in receipt of Disability Living Allowance
will be eligible to receive a bursary of £1,200 a year.
 (B) Students whose family’s household income is low (below
£21,000) may be entitled to some support with transport, on course
costs and food.
 (C) Learners facing extreme financial barriers with real difficulties in
continuing to stay in full time education, will be able to apply for
assistance from the 16-19 Bursary fund.
 Young parents under the age of 20 may also apply to the Care2Learn
fund for childcare support with help from Learner Financial Support
Team.
Free Meals
 Category A Bursary 16-18 students will also be entitled to
free college meals if they make an application
 Category B 16-18 students will receive free school meals if
their parents are on any of the following; income support,
jobseekers allowance, ESA, support under part VI of the immigration
and asylum act 1999, the guarantee element of state pension credit and
finally child tax credit (provided they are not entitled to working tax
credits) and have an annual gross income of no more than £16,190.
 Refer the student to Student Financial Support as s/he will
have to make an application for the meal award – it is not
automatic.
Adult Discretionary
Learner Support Fund
Adult learners may apply for financial support towards cost of attending
college if in hardship; support for childcare, travel, books and equipment.
Learners who are now ineligible for fee remission due to changes in the
funding regulations but who would have been in a remission group, i.e.
KPP or equivalent, may apply to discretionary Learner Support Fund for
assistance with their fees. Priority will be given to those on full-time
programmes and funds are limited.
NB: Fully funded learners (e.g. either JSA or First Full L2/L3) must not
be charged S4 fees or for kits, equipment or materials.
24+ Advanced Learning Loans
 If a student is over 24 and studying for a level 3 or 4 course the fee
structure has changed. Government funding is no longer available and
the full cost of the course must be met by the learner.
 If a student decides to fund their course with a government loan (24+
Advanced Learning Loan), they will need to have a formal, written offer
for a place on the chosen course from Kirklees College before they can
apply for a loan. This written offer can be prepared during Enrolment
 Students who choose to take out a loan will remain personally liable for
the outstanding course fee if they leave the course.
 If no loan is available for the chosen course, the student will need to pay
for the course with their own funds.
 Staff should not advise students about the potential benefits or
otherwise of taking out a loan. Students can get independent financial
advice at www.moneyadviceservice.org.uk
High Need Students: 16-18 & 19-24
 During enrolment you may wish to enrol a student with a
learning difficulty or disability and who is likely to need a
high level of ALS support, e.g. someone who will require
one-to-one support in all sessions.
 Before you can enrol this student, you must ensure that the
ALS team leaders are aware of this student and his/her
needs and have agreed the college can meet them.
 This is particularly important for all students with High
Needs but essential for out of area students - who live
outside Kirklees or Calderdale - due to funding
requirements
Ensuring all students meet study
programme guidelines
 All students must be on a 540 hour programme.
 All students must study English and maths unless they
already have A to C grades in these subjects.
 All students who already have English and maths GCSE ‘C’
grade should be enrolled on alternative aspects of study, in
addition to the core qualification, in order to meet the 540
hrs requirement.
 Each curriculum area will decide the most appropriate
combination of elements for their students.
Ensuring all students meet study
programme guidelines
 All aspects of the study programme need to be included in a
student’s programme from the start (EOS forms are critical),
for example:
 Core qualification
 All additional qualifications
 Work experience/work related activity hours
 Any additional non-qualification hours/blended learning
hours
FUNDING 2014/15
 16-18 and 19-24 with S139A or EHCP funded
through EFA
 All 19+ and 16-18 apprentices funded through SFA
 24+ Level 3 (excluding apprentices) funded through
Advanced Learning Loans
EFA
 Funding for 16-18 and 19-24 year old learners with S139A
or EHCP is based on the learner and not the learning aim
 Funding is based on the number of planned learning hours
 Planned learning hours cannot be changed
 At enrolment must enrol learners on all aspects of the study
programme, excluding English and Maths (see additional
briefs by Mat Harte and Steven Downham-Clarke)
 For a learner to be classed as full time they must be
enrolled for 540 planned hours and must have a timetable
to evidence this
EFA Starts for Funding/Success Rates
Duration of programme
Attendance Period
> =24 weeks
6 weeks minimum
2 to 24 weeks
2 weeks minimum
If a learner withdraws after the qualifying period then the College
will automatically lose half of the funding for the learner.
Crucial that start, expected end and actual end dates are
recorded accurately
SFA
 Funding for 19+ learners is based on each
individual learning aim
 Funding is split over the number of months of the
learning aim
 If a learner withdraws after the qualifying period
then the College loses the funding from that month
onwards
SFA Starts for Funding/Success Rates
Learning Aim Length
Attendance Period
>=24 weeks
6 weeks minimum
2 to 24 weeks
2 weeks minimum
< 2 weeks
1 learning engagement
Crucial that start, expected end and actual end
dates are recorded accurately
EFA and SFA Funding/Success
 E.g. Start date 3 September:
 withdrawal date 14 Oct – student funded/included
in Success Rates
 Withdrawal date 13 Oct – student not funded/not
included in Success Rates
 REMEMBER:
 NO CHANGES TO DATES OR PLANNED LEARNING
HOURS
 TRANSFERS SHOULD BE COMPLETED WITHIN
THE INITIAL 6 WEEKS
24+ Advanced Learning Loans
 There is no funding available for 24+ learners
wishing to study for Level 3 qualifications
 Fees for courses are set at the value of the full SFA
funding for 19+ learners
 Learners can pay the fee themselves or apply for a
24+ Advanced Learning Loan through the Student
Loan Company
(see briefing from Huw Thomas)
NEW OFFERING CODES
NEW OFFERING CODES
 Example
HH04H12-F01 – FL3 Ext Dip in Health and Social Care
HH04H12-F02 – Tutorial Hours
HH04H12-F35 – GCSE in English Language
HH04H12-F45 – GCSE in Mathematics
HH04H12-F62 – Work Placement
Enrolment Offering Sheet (EOS)
 EOS produced for all offerings including
parent/child
 Learners must be enrolled on all elements of the
study programme – core qualification, work
placement, tutorial
 Must tick all offering codes required (excluding
English/Maths at live enrolment)
 For enrolment to English/Maths please see the
briefing by Mat Harte
Enrolment Offering Sheet (EOS)
 Complete name and DOB of learner
 Circle Group if known
 For all apprenticeships complete the framework
and pathway codes
 ESOL ONLY – amend hours where applicable
 Check all details and sign and date form
 If no EOS or wish to amend please contact your
CSA or members of the Corporate and Operational
MI Team on ext 7248
See EOS training video