Transcript Creating a Gmail (Google e

EDW647 Internet For Educators
Setting Up a Gmail Account
Roger W. Webster, Ph.D.
Department of Computer Science
Millersville University
(717) 872-3539 office
Email: [email protected]
Home Page: http://cs.millersville.edu/~webster/
EDW647 Info: http://cs.millersville.edu/~webster/edw647/
Setting Up a Gmail Account
If you don’t already have an email
account, or if you would like to
consolidate your accounts so you
only have to check one, Gmail is the
perfect mail client. Here is how to set
up a free account that you can access
from any computer.
Creating and Accessing Free Google e-mail
• Open your web browser by clicking on the icon on
your desktop (Internet Explorer, FireFox, Netscape,
etc.)
• In your browser’s web address bar, type in the URL
www.gmail.com and hit the [Enter] key.
• Google’s e-mail website should appear on your screen
as shown in the next picture.
URL Address: www.gmail.com
Click Link to [Sign up for Gmail]
Creating a Gmail (Google e-mail) Account
• In the bottom right hand portion of the website,
there is a link titled [Sign Up For Gmail]. Click on
it.
• A screen will appear, guiding you with the process
of creating your account. Make sure to fill out the
required information.
Creating a Gmail (Google e-mail) Account
Creating a Gmail (Google e-mail) Account
• After typing your first and last names in the
appropriate text boxes, Google Mail will ask you to
type in your [Desired Login Name].
• This login name will be your email address:
[email protected]
• The name you want may not be available, so click the
[Check Availability] button to make sure another user
isn’t already using that name.
• If your login name is unavailable you will need to use one of Gmail’s
suggested names or think of a different one yourself.
Creating a Gmail (Google e-mail) Account
• When creating a password, notice the bar next to the
text box.
• As you type your new password, the bar will change
color and level to indicate the strength of your
password.
• The stronger your password, the more difficult it is for
other people to guess it.
Check Login Name Availability.
Make a strong password.
Create My Account.
• After you have filled out all text boxes and reviewed
the terms of acceptance, click [I accept. Create my
account.]
• The next page may take a few moments to load while
Google sets up your email.
• The next page is your Introduction to Gmail. After
reading the blurbs telling you about some of the
features, you are ready to access your new account.
• Click [I’m ready – show me my account.]
Introduction to Gmail. Feature blurbs.
Show me my account.
Your Inbox. Compose Mail. Contacts.
You never have to abandon an email address with
Gmail.
Got a personal email address?
Got an email address with a University or two?
Got an email address that comes with your internet
service provider (ISP)?
With Gmail, you can have all the emails forwarded to
your Gmail account.
Thus you never have to check more than just your gmail
account.
And you can send emails from your gmail account that
appear to be from your University (or work) email
address.
Create a New Contact
• In the left hand column of your gmail
account, you will notice the tab [Contacts].
• This is your address book.
• Click the word [Contacts].
Click the Contacts tab.
• The page that appears is your address book.
• In the top left portion of the address book
section, there is a button with a picture of a
plus (+) sign and a person. Click on the
button to create a new contact.
• Tip: If you hold the cursor over top of the
button, a small window will appear, telling
you the function of the button.
Click the new contact button.
• Fill out as much contact information as you
feel is necessary.
• For most contacts, just a name and email
address will suffice.
• But you can also keep a contact’s telephone
number and home address in your Gmail
Contacts.
• When you have the info filled out MAKE
SURE TO CLICK [SAVE].
Fill out contact info. Click [Save].
• After you click save, you may notice that you have
the option to add a picture of your contact. You
can click [add photo] if you wish to do so.
• Whenever you need to [edit] your contact’s
information or add more info, return to your
[Contacts] section of your Gmail account.
• And feel free to poke around Gmail’s options. It is
possible to create spreadsheets within your Gmail
account as well as Word Documents. These
documents can be accessed any time you access
your email. (A feature like this can save space on a
USB drive.)
Chatting in Gmail
In order to show you how to use the Chat function of
your Gmail account, create a new contact for a
person in the class currently. Use their new Gmail
address in their contact info.
After clicking save, notice the option to [Show in
Chat List:] followed by a drop down menu with
the options of Auto, Always, Never, Block.
For now, choose Always from the menu.
After you choose Always, notice in the left
hand column, a green circle beside your name.
This is your ‘Quick Contacts’ as well as your
‘Chat Window’.
You may have to ‘exit’ out of a small window
under your name in order to see your new
contact. Otherwise, you will notice that your
classmate’s name is listed there.
Hold the cursor over their name to
view Chat or Email options.
Instant chatting in Gmail.
• The Green circle beside your name and beside
your classmate’s name signifies that they are
currently available and online.
• If the circle beside their name is green, try clicking
on their name.
• A Chat screen will appear in your gmail. Go ahead
and type a message to them.
Compose a message on Gmail
• Locate the [Compose Mail] link in the left hand
column of your gmail inbox and click on it.
• The page to write and send emails will appear on
your screen.
To:
• Place the cursor in the text box titled [To:]
• Then begin typing one of your contact’s names.
For example, in my Contacts, I added Leah, so
now I will type the letter ‘L’.
• As soon as I type the letter ‘L’ everyone who I
have already in my contacts whose name starts
with L will appear in a drop down menu.
• Click the person’s name in the menu to whom you
intend to send the message.
Type in your contact’s first name and
choose from the address menu.
Subject and Message
• Place your cursor the the respective text
boxes to begin typing a subject for your
email and then the body of the message.
Save Draft, Discard, or Send
• After you have completed the message and wish to
send it, click the tab [Send].
• If you wish to finish writing the message later
and/or send the email later, click the tab [Save
Draft]. You can access the message later by
finding the [Drafts] tab on the left.
• If you wish to discard the message altogether,
click [Discard].
How to import other emails to your gmail.
• So you have a gmail account, and you don’t
want to use more than one email client. Here is
how to forward mail from your other email
addresses to your gmail account.
• From your gmail inbox you can access your
settings. In the top right hand portion of the
page, there is a link titled [Settings]. Click on it
to access your email settings.
Access your account Settings.
Setting up email forwarding.
• Once you have reached your settings page, you will
see tabs across the settings portion of the page. ie,
General, Accounts, Labels, Filters, etc.
• Click on [Accounts].
• The accounts menu will appear, listing options for
changing how your gmail works. Find the option [Get
Mail From Other Accounts].
• There is a link titled [Learn More]. This link will have
all the information you need to continue using your
gmail account to access your other accounts.
Get mail from other accounts.
• Once you are in Gmail’s [Learn More]
section, click on the [Set Up] tab to view
and follow their directions.
Signing Out.
Now you have a gmail account. When you are
finished checking your email, make sure to
sign out by clicking the [Sign Out] button in
the top right hand portion of the screen.
The next time you need to check your email,
all you have to do is log on to the internet
and type in the URL: www.gmail.com
Make sure to sign out when you’re done.