Kit Goodner Assistant Deputy Commissioner for Data Systems Division of Accountability, Research & Measurement June 2011

The SLDS Program Vision

FLDOE leads the nation in collecting, storing and disseminating actionable student-centric statewide longitudinal data via a comprehensive multi-faceted PK-20 Education Data Warehouse (EDW 2.0); Consistently meets information interests of public education stakeholders transparently with a selective set of data tools, analytics and easy access to key centrally-administered applications via a single gateway; and, Efficiently facilitates data-driven decisions with timely data to improve student learning and research toward closing achievement gaps.

The SLDS Program

3 Grants

 SLDS 09 (Round 3)  July 2009 – June 2014  SLDS 09 ARRA (Round 4)  July 2010 – June 2013  Race to the Top, Section C  October 2010 – June 2014

2 Focus Areas

 Accessing Data  Using Data

The SLDS Program SLDS 09 (Round 3)

 Data Governance (initial phase complete)  “A system of decision rights and accountabilities for information-related processes, executed according to agreed upon models which describe who can take what actions with what information, and when, under what circumstances, using what methods”. – Data Governance Institute  Metadata Management Tool (Start: July 2011)  Implement a modern MDM tool to:  Track data managed by Data Governance  Maintain system’s metadata

The SLDS Program SLDS 09 (Round 3)

 Researcher’s Sandbox (Start: Spring 2010)  Provide approved data to researchers in a more efficient manner  Automated Approval Process (Start: Spring 2012)  Provide data more efficiently to external data requestors and FLDOE staff

The SLDS Program SLDS 09 ARRA (Round 4)

 Upgrade PK-12, Florida Colleges and Workforce Education systems as part of EDW 2.0 (in progress)  Consolidated model for the 3 systems and the EDW 2.0

  Not your Dad’s EDW… Pilot implementation only; Statewide implementation to follow  Statewide Unique Identifier (Start: July 2011)   Provide an identifier that is unique across the state and across time Component to Teacher Student Data Link

The SLDS Program SLDS 09 ARRA (Round 4)

 Report Building Tool(s) (Start: August 2011)  Provide data to stakeholders in a user friendly format via the web  Ability to access data without requiring MIS intervention  Data Mining Tool(s) (Start: October 2011; internal capability only)  To assist the FLDOE in applying business analytics to identify best practices and problem areas quicker and more accurately

The SLDS Program – Race to the Top

 Portal and Single Sign-On (Start: July 2011)  Central point to access data  6 systems identified for initial SSO; 3 year deployment    Year 1 – CPALMS, FAIR Year 2 – FACTS.org, Interim Assessment Item Banks Year 3 – eIPEP, FloridaSchoolLeaders.org

 Dashboards and Pre-defined & Customizable Reports (Start: August 2011)  Provide user-friendly views to aggregate data

The SLDS Program – Race to the Top

 Local Instructional Improvement Systems and Local Systems Exchange (mostly complete)    LIIS Minimum Requirements (web site) LSE – Collaboration site for RTTT districts and consortia http://www.fldoe.org/arra/LIISMS.asp

 Data Downloads for LEAs (Start:?)  Standardized data format for LEAs to incorporate in their LIIS  Professional Development (Start:?)  Research Agenda (Publish date: July 2011)

The SLDS Program

Data In FLDOE Systems Data Out Statewide ID (Vault) Metadata Management Tool Legend: SLDS Round 3: Blue ARRA SLDS: Green ARRA RTTT: Red Modernize Systems Standardized Reporting Tools Portal

Researchers

Sandbox Automated Approval Process Research Agenda

Teachers, Principals, LEAs

Single Sign-On Data Downloads Local Instructional Improvement System

All Stakeholders

Dashboards Pre-defined Reports Customizable Reports

Internal

Data Mining Tool

The SLDS Program

The SLDS Program

Stakeholder Public Level of Access Access Type Aggregate – information available at the school, LEA, or state level; information will comply with FERPA regulations Dashboards Pre-defined Reports Customizable Reports Sample of Accessible Data Teacher data (certification, highly qualified) Assessment data (interim and summative) Demographic data (English Language Learners, Exceptional Education) School Indicators data (graduation rate, dropout rate) Students/ Parents Teachers Principals Confidential – Individual student information accessible to students and their parents only

Plus access to aggregates identified for “Public”

Confidential – All students in teacher’s assigned classroom

Plus access to aggregates identified for “Public”

Confidential – All students in school

Plus access to aggregates identified for “Public”

Single sign-on access to applications Single sign-on access to applications Single sign-on access to applications FACTS.org (college and career plans) Assessment Tools (PMRN and others created by RTTT) Confidential student- and staff-level data via LIIS and other means Standards Instructional Tool (CPALMS) Exceptional Education Resource (PEER) www.FloridaSchoolLeaders.org

Assessment Tools (PMRN and others created by RTTT) Confidential student- and staff-level data via LIIS and other means Standards Instructional Tool (CPALMS) Exceptional Education Resource (PEER)

LEA

The SLDS Program

13

Stakeholder Level of Access Access Type

Guidance Counselors Confidential – LEA-wide

Plus all access identified for “Public” and for “Teachers”

Confidential – All Students in school

Plus access to aggregates identified for “Public”

Sample of Accessible Data

Student and staff level data to feed Local Instructional Improvement Systems (Local Systems) Single sign-on access to applications Assessment Tools (PMRN and others created by RTTT) Confidential student- and staff-level data via LIIS Standards Instructional Tool (CPALMS) Exceptional Education Resource (PEER) Acceleration coursework (AP, IB, AICE, dual enrollment) College readiness exam scores Data for Local Systems feed FACTS.org (colleage and career plans) Confidential student- and staff-level data via LIIS Exceptional Education Resource (PEER) Acceleration coursework College readiness exam scores Researchers Restricted Confidential

Plus access to aggregates identified for “Public”

[Refer to (C)(3)(iii) for information on researcher access] Access to approved data prepared for a specific research purpose per FERPA Anonymized student and staff level data

The SLDS Program – Goals

 Integrate disparate and independently developed/operating PK-12, CCTCMIS and Workforce Education data systems into a comprehensive Education Data Warehouse (EDW 2.0) while concurrently facilitating collection, storage and dissemination of staff and student specific data in a seamless manner.  Data Governance (SLDS R3)  Data Systems Upgrade (SLDS R4)  Statewide Unique ID (SLDS R4)

The SLDS Program – Goals

  Improve the quality of data maintained and provided by FLDOE with upstream edits and downstream analytics   Metadata management tool (SLDS R3) Data mining tool (SLDS R4) Support evidence based education decision making through widespread access to an improved statewide longitudinal data system      Automated approval process (SLDS R3) Data Downloads (RTTT) Sandbox (SLDS R3) Dashboards and reports (RTTT and SLDS R4) Single Sign-On (RTTT)

The SLDS Program – Goals

 Enhance Local Instructional Improvement Systems with minimum standards, financial support to rural districts and a platform to exchange related ideas and information  LIIS minimum standards (RTTT)  Local Systems Exchange (RTTT)

The SLDS Program

Q&A

The SLDS Program

For more information… SLDS Program web site coming!!

RTTT information at: http://www.fldoe.org/ARRA/RacetotheTop.asp

Kit Goodner [email protected]

850-245-0072 Nancy Copa, SLDS Program Director [email protected]

850-245-0437