Session Objectives

• • • • Understanding the process Familiarity with internal forms Understanding budgeting Awareness of cost-sharing & matches • Understanding roles & responsibilities

Ready, Set…

Decision to Submit a Proposal

Proposal Decision Process

Identify Opportunity Start Early Engage SPO/IIE re Budget Review Solicitation Guidelines

Questions to Ask

• • • • Sufficient Time?

Responding to solicitation or RFP?

Potential Co-PIs?

Need for Sub-agreements?

Other Proposal Considerations

• • Limited Submission Pre-proposals/Letters of Intent/White Papers

Proposal Submissions Let Us Help!

• Meet our staff • Talk with your colleagues

Proposals per Year at Tech?

100?

400?

900?

1500?

Internal Documents

• Transmittal Sheet (required) • Budget Spreadsheet (required) • Budget Justification (required) • Cost Share Matching Support • Subrecipient Commitment Form

• • • What it is

Budgeting Basics

– Costs estimate – – Realistic & Verifiable Project monitoring tool How to start – Determine project duration – What’s needed for project objectives – Engage SPO/IIE for assistance What to include – Direct Costs – Facilities & Administrative (F&A) Costs

• • •

Budgeting Documents

Spreadsheet – Monetary breakdown – Cost categories Justification – Written explanation of budget Development Guidelines

Cost Share Matching Support

• • • Budget Portion not requested from sponsor Disclosed if required by sponsor Access and complete through Banweb

Sub-recipient Form & Definition

$$ $$ $$ MTU

Compliance Considerations

• • • Human Subjects, Animals, DNA Conflicts of Interest National Security

Proposal Submission Timelines

Internal • 48 Hours before sponsor’s deadline Sponsor after 4PM • 7AM day before to SPO/IIE Hardcopy • 24 Hours prior date on SPO/IIE deadline chart High Volume • 5 to 7 days earlier

Electronic Proposal Submission

Proposal Success Rate?

10%?

25%?

50%?

75%?

Submission Solicitation Review Authorized Signatures SPO/IIE Responsibilities Final Review Budget Prep

Review Support Approve Oversee

Chair & Dean Responsibilities

Authorize Facilitate

,

Pre-Award Wrap-Up:

• • • • Know Deadlines Start Early Define Roles/Responsibilities Use Resources (SPO/IIE/SPE)

What do YOU Think are the Top Two Factors for

Key Pre-Award Weblinks

Research Home Page

http://www.mtu.edu/research/

Forms

http://www.mtu.edu/research/references/forms/

Staff - SPO

http://www.mtu.edu/research/references/staff/spo nsored/

Staff - IIE

http://www.mtu.edu/research/references/staff/iie/

Sponsored Programs Office 487-2226 Julie Seppala, Executive Director, [email protected]

Lisa Jukkala, Manager Government Contracts/Training, [email protected]

Kim Codere, Senior Grants Analyst, [email protected]

Kellie Buss, Grants Analyst, [email protected]

Carol Wiitanen, Grants Analyst, [email protected]

Jennifer Bukovich, Assistant Grants Analyst, [email protected]

Sponsored Programs Enhancement Peter A. Larsen, Director of Sponsored Programs Enhancement, [email protected]

, 487-2906 (note: there is another Peter Larson on campus) Priscilla Khoury, Director of Foundation Relations, [email protected]

, 487-1608 Jodi G. Lehman, Coordinator of Proposal and Fellowship Development, [email protected]

, 487-3513

Innovation and Industry Engagement Jim Baker, Executive Director of Innovation and Industry Engagement, [email protected]

, 487-3459 Marilyn Haapapuro, Associate Director for Industrial Contracting, [email protected]

, 487-1977 Tom Holzberger, Contracts Analyst, [email protected]

, 487-2946

Office of Compliance, Integrity, and Safety 487-2902 Joanne Polzien, Executive Director, [email protected]

Cheryl Gherna, Coordinator of Review Boards, [email protected]

David Dixon, Bio Safety Officer, [email protected]

, 487-2131 Paul Charlesworth, Conflict of Interest Coordinator, [email protected]

, 487-2702 Al Niemi, Director of Occupational Safety and Health Services, [email protected]

, 487-2118