Transcript Employee Welcome Packet

Spring
2010
WVU Extension Service
New Employee Welcome Packet
Extension Service
Human Resources
Knapp Hall
PO Box 6031
Morgantown, WV 26506
Tel: 304.293.4555
Fax: 304.293.4565
Index
WVU Extension Service Welcome Pack
Welcome
by Director Dave Miller
First Steps
Some Basics
Programs
Support Units
Employee Information
Faculty Information
Classified Staff Information
Accountability and Leave
Calendars/Timelines
Departmental Leave Contacts
Promotional Items
Administrative Team Contacts
This is a basic guide for new WVU
Extension Service employees. Here
you’ll find an overview of our
organization and useful information to
aid your start with the Extension
Service (or ES). You can refer to it
when needed at the ES Human
Resources web site. For easy online
use, underlined terms thorughout this
PowerPoint are hyperlinks to the
relevant web site, while the index on
the left links to sections of this
document.
Welcome
WVU Extension Service Director, Dave Miller
Welcome to West Virginia University and the WVU Extension Service. WVU Extension is a large and diverse
organization that serves as the front door to WVU for many state residents. With faculty and staff located in all 55
counties, Extension has provided educational programs to the people of West Virginia since 1914.
As an Extension employee, you will find it important to learn about the structure of the organization and become
familiar with the programs we offer. The Extension Service has five program areas: Agriculture and Natural
Resources; Community, Economic and Workforce Development; Families and Health; 4-H Youth Development; and
WVU Jackson’s Mill and support units: (Communications, Development, Finance and Business, Human Resources,
Facilities and Services, Federal Excess Property, and Technology).
Over the next five years, through strategic partnerships with higher and basic education, government, private, and
nonprofit organizations, WVU Extension will:
1)
2)
3)
4)
5)
Develop more individual leaders at the community, organization, and state levels.
Help create more rural and community-based businesses.
Improve the successful development of our youth.
Increase the capabilities and readiness of West Virginia’s current and future workforce.
Provide education that ensures healthier West Virginians.
I ask you to join us as we continue to help West Virginians improve their lives and communities and, by so doing, help
model for our nation the new West Virginia. I look forward to meeting you and discussing your role as a new
Extension employee.
Sincerely,
David Miller
Associate Provost and Director
First Steps
Your first week…

Groupwise Account
Groupwise is the university’s e-mail
system, which is essential for
communications. Setting up your
account should be among the very
first things you do.

New Employee Orientation
Registration
New Employee Orientation is where you
will learn about subjects related to your
new job, and meet your fellow
employees! Orientation is held biannually at WVU Jackson’s Mill, where
many statewide events and meetings
are held. In Fall 2009 it will be held
September 21-24.
To Index
Your first week of employment
can be exciting and stressful, as
you are likely entering a new
work environment with a unique
employer. But, it is an important
period for you to “get things in
order” and get underway, and two
things that are essential are your
Groupwise account, and
registering for New Employee
Orientation.
Also, for e-mail
Listservs contact
your administrator.
Some Basics
Our Mission Statement
WVU Extension Service Mission Statement
WVU Extension Service educators and volunteers build and help sustain
collaborations and partnerships with people and organizations in West
Virginia to improve their lives and communities.
Our programs and services strengthen leaders, youths, and families. We
develop and teach best practices for sustainable agriculture, responsible
use of renewable resources, and stewardship of natural resources. We
work to improve our state’s communities, workforce, and economy.
To Index
Some Basics
Organizational Structure
To Index
Programs
The WVU Extension Service is made up of four major
program areas, in addition to the WVU Jackson’s Mill
complex.
1.
2.
3.
4.
Agriculture and Natural Resources
4-H Youth Development
Community, Economic, and Workforce Development
Families and Health
WVU Jackson’s Mill, a multi-faceted facility, stands apart
from these four programs, but plays a role in all of them.
To Index
Programs
Agriculture and Natural Resources
Jennifer Williams, Program Director
Dave McGill, Assistant Program Director
The Agriculture and Natural Resources program is behind the beginning
of the national Extension Service nearly 100 years ago. Thus, there are
many subjects which fall under this program. Here the primary fields of
interest:
Agriculture
Agricultural Engineering
Aquaculture
Farm/Risk Management
Field Crops
Forage and Livestock
Forestry and Wood Products
Sustainable Agriculture
To Index
Fruit
Horticulture and Gardening
Land Reclamation
Pest Management
Poultry, Rabbits, Beef
Wildlife
Youth Agriculture
Programs
4-H Youth Development
Debbie McDonald, Program Director
Bill Beckley, Assistant Program Director
4-H is possibly the most well-known program of the Extension
Service, providing the nations youth with skills and qualities which aid
throughout life. Subjects include:
• 4-H Curriculum
• Camping
• Literacy
• Volunteer Leadership
To Index
• Children, Youth, Families, and
Community at Risk (CYFAR)
• Energy Express
• Reaching the Underserved
Programs
Community, Economic, and
Workforce Development
Steve Bonanno, Program Director
The Community, Economic, and Workforce Development program takes the
Extension Service into the broader employment sectors. The program’s
sections include:
• The Institute for Labor Studies and Research
• Fire Service Extension
• Safety and Health Extension
• Community Resources and Economic Development
To Index
Programs
Families and Health
David Snively, Associate Director
The Families and Health Program seeks to aid the core of our
population in everyday life. The program is active in these areas:
• Strengthening Families Program
•Diabetes
• Community Educational Outreach
Service (CEOS)
• Cardiac Challenge
• Nutrition and Health Programs
To Index
• Family Nutrition Program
Programs
WVU Jackson’s Mill
Terry Patterson, Program Director
WVU Jackson’s Mill is the central gathering spot for WVU’s Extension
Service. As an employee, you will first be visiting here for New Employee
Orientation. Other roles include:
• Site of choice for WVU Extension Service educational program
offerings.
• Increase utilization of the facility by WVU academic departments,
other regional campuses, and WVU Extension.
• Service for program areas that match West Virginia youth and adult
lifelong learning needs. For example, firefighter and safety and health
training, water treatment training, credit courses, programs for
business/professional/trade groups and agricultural industry.
• Strengthen relationships with local and state 4-H groups.
To Index
• Providing space for meetings, recreation, conferences and events for
groups and families; and providing formal and informal training
opportunities for local families.
Support Units
The array of programs carried out by the Extension Service staff
across all 55 counties in West Virginia requires a centralized
support system. These Organizational Support Units are based at
the WVU Extension Service headquarters, at Knapp Hall in
Morgantown. Knapp Hall is located on Beechurst Avenue, in the
Downtown Campus area.
• Communications/Technology
• Development Office
• Finance and Business
• Human Resources
• Operations
To Index
Support Units
Organizational Advancement
Ann Berry, Associate Director
The Organizational Advancement unit is the responsible for media-related
materials and communications for the overall ES, also helping individual
county’s and staff in doing the same. Focus is a bi-weekly electronic
newsletter distributed via e-mail to all ES personnel.
• The Day at the Legislature
• E-mail Accounts
• Media Contact
• Listservs
• Marketing (Brochures)
• Computer Program
Support
• Business Cards
• Newsletter
To Index
• Advocacy
Contact: Ann Berry
[email protected]
• Purchasing Technology
Equipment
• Help Desk: 304-293-4444
Contact: Alex Yohn
[email protected]
Support Units
Development
Julie Cryser, Director
The WVU Extension Service Development Office works to
link those who want to give, with programs and projects
they would like to support. Our goal is to help donors
understand the impact their gifts will make in the lives of
the thousands of people WVU Extension Service and West
Virginia 4-H affect each year.
• WVU Foundation Donations
• WVU Alumni Donations
• Development Quarterly
Magazine
To Index
Support Units
Finance and Business
Jessie Momen, Director
The Finance and Business Office is crucial to keeping funding
straight, documented, and under control. Office supplies, travel,
program financing, etc. all come under this unit’s activities.
• Pro Cards
• Procurement Services
• Travel
• Grant Submission
• County Budgets/Financial
Audits
• General Accounting and Policy
Information
To Index
Support Units
Human Resources
Kim Suder, Director
Extension Human Resources Mission Statement
The mission of the Extension Human Resources is to maintain a fair, equitable, and
positive work environment for all employees, in support of the mission of the
Extension Service. It is based upon the belief that the success of any organization,
and its ultimate value, is primarily dependent upon its people; and that the
development of the greatest potential for each employee will create job satisfaction
and career opportunities for individuals and provide maximum benefit to the
organization. ES Human Resources handles the following areas:
To Index
• ADA Accommodations
• New Employee Orientation
• Civil Rights
• Professional Development
• Employee Relations
• Payroll and Benefits
• Exit Interview
• Performance Management
• Graduate Tuition Waivers
•Personnel and Grant Budgets
• Hiring (Full and Part Time and
Student Employees)
• Sexual Harassment Training
• Leave Contact Coordinator
• Social Justice
Support Units
Operations
David Snively, Associate Director
The Operations Unit in Morgantown works to keep our
organizations functioning.
Facilities & Service
Excess Properties
• Mail Service
• Office Supplies
• Keys
• Office Furniture
• Visitor Parking Permits
• Camp Appliances
• Asset Management
• Safety Committee
Operations
• 55 County Program
Coordinators Director
• County Program
Coordinator Training
• County Extension
Service Committees
• Promotion & Tenure
To Index
Employee
Information
Human Resources Forms
There are numerous forms you will be using, among them are the following:
• Benefits Information
• Tax Forms
• Direct Deposit
• Timesheet Hourly Employee Cycle I
• Employee Time Record
• Timesheet Hourly Employee Cycle II
• Federal Employees’ Federal
Credit Union
• Timesheet Mountaineer Temp
Employee Cycle I
• Fringe Benefits Rates
• Timesheet Mountaineer Temp
Employee Cycle II
• List of Deductions and
Abbreviations on Direct
Deposit/Paycheck Statements
• Marital Status Changes
To Index
• Timesheet – Work-study Students
Cycle I
• Timesheet – Work-study Students
Cycle II
Faculty
Information
Faculty, similar to staff, undergo a yearly evaluation. As faculty,
what will you be evaluated on? Here are key components.
• Promotion and Tenure Guidelines
• Faculty Assignment Document (FAD)
• Team Assignment Document (TAD)
To Index
Faculty
Evaluation
What are your significant areas?
Teaching involves the dissemination of knowledge, the stimulation of critical thinking, and the
development of artistic expression. Extension teaching often involves the creation and
development of teaching-learning systems in off-campus environments. Extension faculty are
practitioners who develop teaching programs to meet the needs of non-credit learners. In these
programs, Extension faculty help form the curriculum, engage in direct teaching, and train others
as teachers.
Service activities involve the application of the benefits and products of teaching and research to
address the needs of society and the profession. These activities include service to individuals at
all levels from the community to the international levels. For Extension personnel, service to the
university includes contributions to the efficiency and effectiveness of the unit to which the faculty
member is assigned, key collaborating agencies, and to WVU Extension Service in general.
Research involves the creation and synthesis of knowledge. Extension research and creative
activity often involves the discovery, identification, and utilization of knowledge that informs and
guides teaching and service. Extension faculty are practitioners with a land-grant university who
interpret and bring new insight to bear on the potential applications of research and creative
activity. Extension research and creative activities guide the faculty and the learner toward
decision making and action.
To Index
Classified
Information
As Classified Staff, you will have yearly performance appraisals. The
performance appraisal process is an annual opportunity for supervisors to
meet with their classified employees to review the previous year's
accomplishments and to set new goals for the upcoming year. It provides an
historical record of the employee's impact versus the organization's
operational need. What else will I need to fill out?
•
•
•
•
•
To Index
Position Information Questionnaire (PIQ)
Confidentiality Statement Contract
Staff Assignment Document (SAD)
Timesheets (if required)
Performance Appraisal
Accountability
Leave Accrual and Usage
All benefits eligible employees accrue annual leave and sick leave semimonthly (based on their FTE). As a WVU employee, you can keep track of
your balances on the WVU MyAccess web site, where after entering your
MasterID and password you can view and edit your personal information,
or go on to the Leave Request page.
Employee leave is entered electronically by each employee on the Leave
Request page. You can automatically pull you basic information onto that
page by using the “Start Lookup” feature at the beginning, then you
provide details for the particular leave request.
Medical/Catastrophic/FMLA – If you have missed more than five
consecutive work days, you will need to notify WVU Medical Management
and fill out the Medical Verification Form and necessary paperwork to be
on an authorized leave of absence.
To Index
Departmental
Leave Contacts
WVU Policies
New Employees: It is your responsibility to follow the University guidelines and policies when
using leave (sick, annual, medical, etc.). If you have questions, contact your supervisor. When
processing forms, contact your program/unit’s leave contact person.
Department
To Index
Leave Contact
Phone Number
Email Address
Agricultural and Natural Resources
Mary Higgins
304 293-6131
x2566
[email protected]
Community, Economic and Workforce
Development
Leslie Barrett
304 293-6967
x4201
[email protected]
Jackson’s Mill
Donna Gould
304 269-5100
[email protected]
Families and Health
Gena Wagaman
304 293-2796
x8587
[email protected]
4-H Youth Development
Heather Grimes
304 293-2694
x7604
[email protected]
Human Resources
Diann Fowler
304 293-4555
x8949
[email protected]
Associate Provost
Diann Fowler
304 293-4555
x8949
[email protected]
Communications
Gitta Jenkins
304 293-4221
x2539
[email protected]
Technology
Gitta Jenkins
304 293-4221
x2539
[email protected]
Finance and Business
Mary Ellen Chittum
304293-2401
x8756
[email protected]
Recognition
and Awards
Employee excellence with the Extension Service is rewarded every year.
•
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•
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•
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•
•
•
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•
•
Diversity Programming Excellence
Individual Program Excellence
New Program(s) Excellence
Individual Faculty Performance Excellence
Individual Staff Performance Excellence
Unit Excellence
Professional Improvement Excellence
Team Program Excellence
Champion Award
Advanced Researcher Award
Developing Research Award
Howard Shriver Professional Development Award
For more, go to Awards for Recognition.
To Index
Associations
and Cooperating
Organizations
Allied Organizations
W.Va. Community Educational Outreach Service
W.Va. 4-H All Stars
Professional Associations
Association for Communication and Excellence
Epsilon Sigma Phi
Extension Associate of West Virginia
Extension Service Staff Association (ESSA)
W.Va. Association of Extension 4-H Agents
W.Va. County Agents Association
W.V. Extension Association of Family and Consumer Sciences
Additional information can be found at Committees & Associations.
To Index
Calendars/Timelines
Organizational Calendar
WVU Holidays
Yearly Events
WVU ES Day at Legislature
(Usually February)
Graduate Tuition Waivers
Fall Session: Due end of June
Spring Session: Due end of October
Summer Sessions: Due end of March
Notice of Appointment
In July ES HR will forward your notice
of appointment. Call Diann or Jan at
304-293-4555 if you have questions.
Annual ES Meeting
(November)
New Employee Orientation
(February – September)
To Index
Benefits Open Enrollment
Each April is your chance to signup/change your benefits.
Promotional Items
What a great shirt….where can I get
one? Extension Service promo items are
great for the office, public events, presents,
and having around the home!
Products
Hats
Jackets
Men’s Attire
Women’s Attire
Miscellaneous Items
To purchase or order, contact David Bartlett at
304-293-4555 x8960.
To Index
Administrative Team
Contacts
Name
To Index
Work #
Cell #
Ann Berry
304 293-4221 x3640
304 216-3938
Steve Bonanno
304 293-6967 x8689
304 216-5149
Debbie McDonald
304 293-2694 x8158
304 282-3802
David Miller
304 293-5691 x3304
304 216-3084
Jessie Momen
304 293-2401 x3355
304 282-1398
Terry Patterson
304 269-5100 x109/127
304 641-0390
David Snively
304 293-5691 x8636
304 216-1954
Kim Suder
304 293-4555 x8613
304 282-1386
Jennifer Williams
304 293-6131 x2560
304 376-4516