Transcript The PBE Process - Drexel University

The PBE Process
What is a PBE?
Preliminary
Budget
Estimate
University Facilities will work with you to assess
your needs, determine the scope of work and
create a preliminary budget estimate (PBE)
How do I begin?
The Facility/Business Manager for a
Department/Unit may initiate the PBE process
by contacting University Facilities via email
[email protected]
Email to:
[email protected]
• Project Location
• Brief Description
• Your Contact Information
The PBE Process
What happens next?
• PBE # assigned
• Designer/Engineer assigned
• Initial meeting held
• Feasibility review completed
• Programming & design scope developed
• PBE document is prepared
Which Includes…
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Coordination of interior design services (FF&E)
Environmental Health and Safety (EH&S)
Outside estimators
MEP/FP
IRT
Public Safety
Housekeeping
Moving
Maintenance
And other participants as required.
The PBE is sent to the requestor for
approval & funding. Once funded, the
project can be implemented.
The PBE Process
What are the results?
Facilities Management
Drexel University
Programs
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Shipping & Receiving
Campus Moves
Event Preparation
Shuttle Service / Bus Transportation
Recycling Services
Fleet & Vehicle Maintenance
Campus Maintenance
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Maintenance Operation / Shops
Mechanical & Operation System
Custodial Services
Ground Services
Snow & Ice Removals
Solid Waste Removals
Shipping & Receiving
• Shipping & Receiving receives 800 to
2,400 parcels a day
• Material Deliveries Parcels, Freight,
and Project Building Material
• Parcels and small freight delivered
daily
• Freight Commercial Vehicle for
Deliveries
• Project Material / Deliver and Install
• Delivery Process / Tack Pad Receipt
System
Campus Moves
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Furniture or bulk material moves
Moves that are not preformed by Facilities
Management: One Drexel Plaza, Creese Student Center,
MacAlister Hall, Daskalakis Athletic Center, and
Residence Halls (UNICCO)
• Event Preparation
215 895 2520
www.drexel.edu/eventservices
Shuttle Service / Transportation
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Transportation Bulk Material
Package Deliveries
Off Campus Transportation
Bus Charters
Campus Bus Services
Disability Services
Recycling Service
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Paper
Cardboard
Toner & Printer Cartridges
Glass / Metal Cans
Furniture
Hazardous Waste Recycling
Work Order System
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Yardi System Inc.
Facilities Management Extension #1700
Email [email protected]
Facilities Management Web Page
Maintenance / Custodial Request
Union Labor (Teamsters Local 115)
University Procurement
215-895-2876 Fax 215-895-2877
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Joe Campbell – 215-895-2807
Anna Griffin – 6432
Charlene Rice – 2921
James Davis – 6430
Carmen Spears – 2780
Una Massenburg – 6433
Michele Arias-Ramos 6431
Kathleen Maertzig – 5847
Debbie Rizzo – 6132
Goal
• To assist faculty and staff in obtaining timely,
high quality products and services at the best
price.
• Stay in line with standards to develop leverage
with manufacturers for deeper discounts.
Preferred
Furniture Vendors
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Bellia
Corporate Facilities Inc.(CFI)
Covington
Educational Furniture Solutions (EFS)
Pomerantz
WB Mason
Wright Line
VWR
Fisher
Bid/Quote Requirement
• Contact Procurement/Vendor
• Orders in excess of $2,500 but less than $5,000 require
1 additional quote
• Orders in excess of $5,000 require three(3) written
quotes including 1 from chosen vendor. Installation
charge should be indicated on quote as a separate item
Exceptions
• Additional quotes are not required for orders under
$5,000 if using our preferred vendors
• Additional quotes are not required if products are on a
higher education contract (E&I, US Communities)
Furniture Closeout Form
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Name of vendor your order was placed with?
When did you place your order?
Was delivery of products on time?
Were you satisfied with the installation?
Would you order from this company again?
Questions
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