Transcript PRAGATI-Finance & Accounts

Agenda
1 Personal Claims-Reimbursement
2 Contingent Bill
3 Fund Request
4 Cash Voucher
5 Journal Voucher
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©
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2009 Wipro
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Ltd -- Confidential
Confidential
PRAGATI-Finance & Accounts
WIPRO
© 2010 Wipro Ltd - Confidential
Personal Claims-Reimbursement
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© 2010 Wipro Ltd - Confidential
Cash Branch
Accounts Branch
DA Check
FA-DA
Check
PV creation
Employee
Create
Request
SO Verify
FA-So
Verify
Approve/Forw
ard/Sent back
Location head
RD/MS
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Posting to
Accounts
DDFApprove
Personal Claims - Reimbursement Workflow
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Employee Creating the Claim
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Application Login
Open Mozilla firefox browser
Type http://myesic.esic.in in the browser. The Login page is displayed as below
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Ltd -- Confidential
Confidential
Application Login
Login to the application with the login credentials
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Application Navigation
Navigate to Application HRMS Support Functions
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Transaction Navigation
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Transaction Navigation
Navigate to ESSReimbursement Request
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Transaction Navigation
Navigate to ESSReimbursement Request
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Transaction Navigation
Navigate to ESSReimbursement Request
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Transaction Navigation
Navigate to ESSReimbursement Request
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Transaction Navigation
Navigate to ESSReimbursement Request
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Transaction Navigation
Navigate to ESSReimbursement Request
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Transaction Navigation
Navigate to ESSReimbursement Request
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Transaction Navigation
Navigate to ESSReimbursement Request
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Confidential
Cash Branch (Dealing Assistant) - Request Check
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Cash Branch Dealing Assistant-Approval Navigation
Navigate to ApplicationHRMS Support Functions
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Cash Branch Dealing Assistant-Approval Navigation
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Cash Branch Dealing Assistant-Approval Navigation
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Cash Branch Dealing Assistant-Approval Navigation
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Cash Branch (Office Suptd.) - Request Verify
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Cash Branch Office Suptd.-Approval Navigation
Navigate to ApplicationHRMS Support Functions
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Cash Branch Office Suptd.-Approval Navigation
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Cash Branch Office Suptd.-Approval Navigation
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Cash Branch Office Suptd.-Approval Navigation
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Cash Branch Branch Officer-Approval Navigation
Navigate to ApplicationHRMS Support Functions
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Cash Branch (Branch Officer) - Approve
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Cash Branch Branch Officer-Approval Navigation
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Cash Branch Branch Officer-Approval Navigation
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Cash Branch Branch Officer-Approval Navigation
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Cash Branch Branch Officer-Approval Navigation
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Accts. Branch (Dealing Assistant) - Request Check
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Accounts Branch Dealing Assistant-Approval Navigation
Navigate to ApplicationHRMS Support Functions
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Accounts Branch Dealing Assistant-Approval Navigation
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Accounts Branch Dealing Assistant-Approval Navigation
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Accounts Branch Dealing Assistant-Approval Navigation
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Accounts Branch Dealing Assistant-Approval Navigation
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Accounts Branch Dealing Assistant-Approval Navigation
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Accounts Branch Dealing Assistant-Approval Navigation
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Accounts Branch Dealing Assistant-Approval Navigation
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Accts. Branch (Office Suptd.) - Request Verify
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Accounts Branch Office Suptd.-Approval Navigation
Navigate to ApplicationHRMS Support Functions
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Accounts Branch Office Suptd.-Approval Navigation
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Accounts Branch Office Suptd.-Approval Navigation
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Accounts Branch Office Suptd.-Approval Navigation
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Accts. Branch (Branch Officer) - Request Approval
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Accounts Branch Officer-Approval Navigation
Navigate to ApplicationHRMS Support Functions
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Accounts Branch Officer-Approval Navigation
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Accounts Branch Officer-Approval Navigation
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Accounts Branch Officer-Approval Navigation
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Accts. Branch (Dealing Assistant) – Create PV
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Confidential
Accounts Branch Dealing Assistant-PV Generation
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Contingent Bill-Telephone Bill Payment
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Contingent Bill – Office
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Cash Branch (Dealing Assistant) – Create Bill
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Application Navigation
Navigate to Application HRMS Support Functions
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Transaction Navigation
Navigate to Application HRMS Support Functions
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Transaction Navigation
Navigate to General Branch Telephone BillCreate New
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Transaction Navigation
Navigate to General Branch Telephone BillCreate New
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Transaction Navigation
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Transaction Navigation
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Transaction Navigation
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Confidential
Transaction Navigation
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Transaction Navigation
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Cash Branch (Office Suptd.) – Bill Check
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Cash Branch Office Suptd.Verification
Navigate to Worklist HRMS Support Functions
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Confidential
Cash Branch Office Suptd.Verification
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Cash Branch Office Suptd.Verification
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Cash Branch Office Suptd.Verification
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Cash Branch (Branch Officer) - Bill Verify
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Cash Branch Branch Officer-Approval
Navigate to Worklist HRMS Support Functions
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Cash Branch Branch Officer-Approval
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Cash Branch Branch Officer-Approval
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Cash Branch Branch Officer - Approval
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Head of Location – Bill Approval
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Head of Location-Approval
Navigate to Worklist HRMS Support Functions
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Head of Location-Approval
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Head of Location-Approval
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Head of Location-Approval
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Accts. Branch (Dealing Assistant) - Request Check
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Accounts Branch Dealing Assistant-Approval Navigation
Navigate to ApplicationHRMS Support Functions
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Accounts Branch Dealing Assistant-Approval Navigation
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Accounts Branch Dealing Assistant-Approval Navigation
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Accounts Branch Dealing Assistant-Approval Navigation
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Accounts Branch Dealing Assistant-Approval Navigation
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Accounts Branch Dealing Assistant-Approval Navigation
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Confidential
Accts. Branch (Office Suptd.) - Request Verify
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Accounts Branch Office Suptd.-Approval Navigation
Navigate to ApplicationHRMS Support Functions
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Accounts Branch Office Suptd.-Approval Navigation
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Accounts Branch Office Suptd.-Approval Navigation
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Accounts Branch Office Suptd.-Approval Navigation
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Accounts Branch Officer-Approval Navigation
Navigate to ApplicationHRMS Support Functions
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Accts. Branch (Branch Officer) - Request Approval
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Accounts Branch Officer-Approval Navigation
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Accounts Branch Officer-Approval Navigation
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Accounts Branch Officer-Approval Navigation
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Accts. Branch (Dealing Assistant) – Create PV
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Accounts Branch Dealing Assistant-PV Generation
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Fund Transfer Process
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Fund Request-Process Flow
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Accounting Unit
Fund Request- Create
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Application Login
Open Mozilla firefox browser
Type http://myesic.esic.in in the browser. The Login page is displayed as below
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©
© 2010
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Wipro Ltd
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Confidential
Application Login
Login to the application with the login credentials
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Application Navigation
Navigate to Application Finance & Accounts
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Application Navigation
Fund Transfer → Accounting Unit Fund Request → Create New
Click
here to
Create
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Application Navigation
Select
Account
Type
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Application Navigation
Click Add
Button
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Application Navigation
Enter the
Amount
Required to be
transferred
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Application Navigation
Click
here to
Submit
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Accounting Unit
Fund Request- Approve
By Head of Office
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RD – Menu & ERP Worklist
Click
here to
Open
Click
here to
Open
1. RD logs into Application, Home, ERP Worklist and Application Menu will be displayed.
2. Pending Tasks will be displayed in the ERP worklist. User to click the link.
3. If the transactions are more, system will display transaction Summary.
4. User to select the required transaction from the list.
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Fund Request- Approve
Enter
Notings
Click
Approve
Button
Click Send
Back Button
Click
Reject
Button
1. RD will verify the details sent by DA.
2. Enter the Notings. Click on Approve to approve the transaction.
3. Click SendBack to DA to Rework. Click Reject to cancel the transaction.
4. Approved transactions will be displayed in HOB ERP Worklist as Fund Request Finance
Forward.
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Fund Request – Approve Message
User after clicking the Approved Button, Approved Message will be displayed.
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Accounting Unit
Fund Request – Finance Forward
By Head of Accounts
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HOB Role – Menu & ERP Worklist
Click
here to
Open
Click
here to
Open
1. HOB logs into Application, Home, ERP Worklist and Application Menu will be displayed.
2. Pending Tasks will be displayed in the ERP worklist. User to click the link.
3. If the transactions are more, system will display transaction Summary.
4. User to select the required transaction from the list.
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Fund Request – Finance Forward
Click Send
Back Button
Enter
Notings
Click
Forward
Button
1. HOB will verify the details sent by RD
2. Enter the Notings. Click on Forward to finance .
3. Click SendBack to RD to Rework.
4. Forwarded Transactions will be displayed in FA DA ERP Worklist as Fund Request HO Check.
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Fund Request – Forward Message
User after clicking the Approved Button, Approved Message will be displayed.
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Monthly Accounts Posting
Cash Voucher
Cash Voucher –Purpose & procedure
 To post transactions to monthly accounts that are processed manually
 This application should be used by Accounts division during the transition
phase only
 Only the users mapped to fa-da & fa-hob roles can run this application
 Cash voucher option is conceived to undo the disadvantage of end user
(Accounts division)
Applications Click
on Finance &
Accounts
Click
create
new
DATE OF
TTRANSACTION
Enter all mandatory
field and submit
CV number generated
on submission and
forwarded to HOB
Head of
Finance log in
to approve
Navigate to work list
and finance Accounts
Click on cash
voucher
approve
Click to
open
Enter noting and click on
approve
On approval
message appears
for posting
Finance & Accounts
Journal Voucher Process
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Coverage
Purpose and Objectives
Module 1: Roles Involved and Flow
Module 2: Journal Voucher Creation or Rework - Dealing Assistant
Module 3: Journal Voucher Verification or Rework - Section Officer
Module 4: Journal Voucher Approval - Head of Branch
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Abbreviations
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Abbreviation
Full Form
FA DA
Finance & Accounts Dealing Assistant
FA SO
Finance & Accounts Section Officer
FA HOB
Finance & Accounts Head of Branch
JV
Journal Voucher
© 2010 Copyrights Wipro - ESIC
Purpose
© 2010 Copyrights Wipro - ESIC
Purpose
•
•
Purpose of Journal Voucher (JV) is to pass the entries in the application, which are
not related to cash/bank transactions.
JV can be passed for Rectification, Adjustment and Transfer Entries.
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Module 1:
Roles Involved and Flow
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Roles Involved and Flow
Dealing
Assistant (DA)
Creates the JV and sends
for verification and approval
Send Back
Section
Officer (SO)
Verifies the
JV and sends for approval
Send Back
Head of
Branch (HOB)
To Verify
To Approve
Approves/return the JV
Approved
Financial Posting in the
Books
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Module 2:
Journal Voucher Creation or Rework –
Finance & Accounts Dealing Assistant
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Menu - Dealing Assistant
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Menu Path - Dealing Assistant Role
Information:
User menu and details will be displayed (as shown in the demo).
Steps:
1. Go to Adjustments
2. Select the Journal Voucher option
3. Click the Create New option
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Menu Path - Dealing Assistant Role
Click the Create New
option
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Journal Voucher Creation Dealing Assistant Role
Steps:
1. Select the Journal Voucher Type (Rectification, Adjustment or Transfer)
2. Enter the Journal Voucher Date
3. Select the Reference Type (Journal Voucher, Payment Voucher or Receipt Voucher)
when Journal Voucher type is Rectification
4. Enter the Reference Number
5. Click the Add button to enter the Journal Voucher details (Add button can be
clicked many times according to the number of rows required for entry).
6. Click the Delete button to delete rows
7. User to enter 5 characters to select either Receipt Account / Payment Account.
8. Select the Receipt Account Head
9. Select the Payment Account Head
10. Enter the Amount details
11. Enter the Narration
12. Enter the Noting
Cont’d…
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Journal Voucher Creation Dealing Assistant Role
Steps:
1. Click the Submit button to save and proceed to next process of verification
2. If any mandatory field is empty or not selected, system will display an alert message
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Journal Voucher Creation Dealing Assistant Role
Click the Add button
`
Enter Narration
Click the
Submit button
Click the
Delete button
Enter Noting
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Journal Voucher View Saved Messages
User clicks on Save Button
User clicks on Verify Button
User clicks on Send Back button
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Module 3:
Journal Voucher Verification or Rework Section Officer
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Menu - Section Officer Role
Information:
•
Login details will be displayed as SO logs into the application (as shown in the
demo).
•
User menu and details will also be displayed.
•
Home, ERP Worklist and Application menu will be displayed.
•
SO to click ERP Worklist for pending tasks, click Application for creating a new
transaction if any in the respective module.
•
SO can either view the transaction or verify the transaction.
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Menu -ERP Worklist- Section Officer Role
Click the
Hyperlink
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Journal Voucher Verification Section Officer Role
Information:
•
•
SO can verify the JV created by DA.
To Verify transactions will be displayed in the following location:
–
Journal Voucher Verify.
Steps:
1.
Click the hyperlink
2.
If transactions are more than one, transaction summary will be displayed and user
has to select from the list.
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Transaction Summary Section Officer Role
Click Open
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Journal Voucher Verification Section Officer Role
Information:
User will verify the transaction and can change the Account Heads, Amount or Narration
if required.
Steps:
1.
Enter Notings
2.
Click the Verify button for further process of approval
3.
Click the Send back button to send for rework to DA
4.
JV will be added to transaction list displayed in Team Inbox under Journal Voucher
Approval list
5.
User will click and view the transaction
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Journal Voucher Verification Section Officer Role
Click the
Verify button
Click the
Send back button
Enter Noting
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Journal Voucher for ReworkSection Officer Role
Information:
•
•
If voucher requires any correction HOB will send back the same to SO for doing
rework.
The Rework transactions will be displayed in SO ERP Worklist on the following
location:
–
•
Journal Voucher  Rework (1)
SO will do rework and submit the voucher for verification to HOB.
Step:
Click the hyperlink
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Journal Voucher for ReworkSection Officer Role
Click the
Hyperlink
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Module 4:
Journal Voucher Approval Head of Branch
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Menu -ERP Worklist - Head of Branch
Information:
•
Login details will be displayed as HOB logs into the application (as shown in the
demo).
•
User menu and details will also be displayed.
•
Home,ERP Worklist and Application will be displayed. HOB to click ERP Worklist to
check the pending tasks, Click the application for creation of new transaction if any
for the respective module.
•
HOB can either view the transaction or approve the transaction.
•
Transaction verified and sent for approval will be displayed on the following location:
–
Journal Voucher  Verify
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Menu -ERP Worklist - Head of Branch
Click the
Hyperlink
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Transaction Summary - Head of Branch Role
Information:
HOB can approve the JV verified by SO.
Steps:
1. Click the hyperlink
2. If transactions are more than one, transaction summary will be displayed and
user has to select from the list
3. Click the Open hyperlink to view/approve the transaction
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Transaction Summary - Head of Branch Role
Click Open
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Journal Voucher Approval Head of Branch Role
Information:
User will verify and approve the JV.
Steps:
1. Enter Notings
2. Click the Approve button for approving the transaction
3. Click the Send back button to send for rework to SO
4. Once the transaction is approved Ledger postings will be made by the system and
Voucher Number will be displayed in the screen.
5. User can view the same through Ledger view
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Journal Voucher Approval Head of Branch Role
Click the
Approve button
Click the
Send back button
Enter Noting
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