Transcript CIMS EMS Setup

W2 And 1099
Quarterly Reports
W-2 Process
No
Reconcile?
Yes
W-2 Setup
W-2 Build
W-2 Summary
No
Reconcile?
Yes
W-2 Printing
Calendar Year End Close
Quarterly Reports
• Federal 941 – Run reports for
–
–
–
–
–
–
–
–
Gross Wages Report
FICA US
FICA USX
Section 125/ Cafeteria
TAX US
TSA’s
PERS
Group Term Life
• State OQ – Run Reports for
– TAX OR
W-2 Setup - Options
•
•
•
•
District demographics
Contact information
Technical setup for magnetic submission
Deduction Mapping –
– Indicate which box deduction information is entered on
W-2 Form
W-2 Setup - Jurisdiction
•
•
•
•
Add Oregon jurisdiction information
State reference number
State FIPS number = 41
Supplemental record for state
W-2 Setup – Employee Groups
• Define employee groups to select employees to
process
– Sort by location or alpha
– Similar to employee group setup in Payroll Processor
W-2 Build Processing
• Negative deduction report - EIC
• Non- cash fringe benefits
– Relocation costs – add record for W-2
• W-2 build
• W-2 employee maintanance
– Update for deceased employees
• W-2 group term life (not run through payroll)
• W-2 summary listing
W-2 Summary Listing
• Run report
• Check balancing for:
–
–
–
–
–
–
–
–
Federal tax – TAX US
Taxable income – Subject TAX US
FICA US & FICA USX
State tax – TAX OR
Earned Income Credits
Dependant care
Tax sheltered Annuities – TSAs
Group Term Life
W-2 Printing
•
•
•
•
Use employee group or single employee
Form type 1 for single wide mailer
Summary number of copies
Select printer output queue
– Hold and save spool file
W-2 Magnetic Media
• Magnetic media pin number from IRS
– Need to submit application for district to obtain number
• Submit on diskette – use FTP to download
Calendar Year End Close
• Verify backup after W-2 completed
• Run all calendar year to date reports
– Except - Oregon Feature code
• Fiscal or Calendar Year-End Processing
– Year ending date – 12/31/01
– Verify type = C (calendar)
1099 Processing
•
•
•
•
•
•
•
Print 1099 edit list
Change 1099 Flag in Posted Invoices
Change Vendor 1099 Status
Update 1099 balance in vendor file
Establish 1099 cut-off
Print 1099 edit list
Print 1099 forms