Transcript Making Enterprise Vehicle Rentals On-Line

Securing your Enterprise
Vehicle Rentals On-Line
Presented by Facilities Services
Facilities Services is
pleased to announce …
• Facilities Services is pleased to announce the
convenience of the on-line vehicle request web
page to secure your Enterprise rental for state
business.
• In place of a phone call to Facilities Services, your
vehicle can be just a click away!
• And – it’s EASY!
Commercial Car Rental Contract
•Rental Vehicles: SAM – Chapter 0700: “You may
rent a vehicle when a State vehicle is not available
and automobile travel is essential.”
•The DGS Travel Bulletin #09-02 indicates (in part),
“Enterprise Rent-A-Car is the primary car rental
vendor and Vanguard Car Rental, the parent
company for Alamo and National Car Rental the
secondary car rental vendor (term: January 1, 2006
through December 31, 2010).”
Enterprise and CSUSB
• However, Cal State San Bernardino has
negotiated an additional Enterprise contract
that is valid May 1, 2009 through
June 30, 2012.
• This has allowed us to develop a secure on-line
connection to meet the traveler’s needs.
• The contract is extended to state employees, as
well as Foundation, ASI, and the Student Union.
• And typically, vehicles are secured on a
charge-back / request for invoice –
basis to the department.
Let’s get started!
•Log on to the “Enterprise” Link on Facilities Services’
web page
•or at: https://adminfin.csusb.edu/enterprise/
Be prepared with:
•Date(s) you will need the
vehicle
•Times you will pick-up and
return the vehicle
•Type of vehicle
•Department that is
responsible for the charges
•Your COMPLETE PeopleSoft
account string (for long
strings the dashes (-) will
need to be left off).
• Must have a valid Defensive Driver Card – please
contact Parking Services (ext. 75912) for more
information.
• Log onto site with your valid CSUSB email address
and corresponding password
•
•
•
If you want to pick up your vehicle on campus,
enter CSUSB’s zip code (92407) or select the
Enterprise Office located at:
909 West 21st Street,
San Bernardino 92405
Otherwise, select the specific location (such as the
airport)
Enter your pick-up and drop off dates
•Select your vehicle.
•If the vehicle is not listed, please contact
Enterprise directly.
Enter personal
information
and press
CONTINUE
Make sure to verify all information.
If you want to pick up the contract, keys and car at Facilities
Service, you MUST check CAMPUS DELIVERY.
If everything is correct, click on Book Now.
You will then receive your
confirmation number.
•You can print out your reservation.
•You will also receive an email confirmation.
•Note that it includes all of your charges.
•This is the dollar amount that Facilities Services
will use – if there are no further changes to your
reservation.
Picking up your Enterprise Vehicle
• The vehicle keys and contract will be available in
an envelope at the Facilities Services front
counter (FM-109)
– Vehicle will be located in the designated Enterprise
vehicle parking spaces near University Police
• Facilities Services hours are:
– Monday – Friday: 7:00 AM – 5:00 PM
– (except during summer operating hours)
• ID may be required at the time of picking up your
vehicle
• If you have any questions regarding your vehicle
rental, or your vehicle is not ready, please contact
the local Enterprise office at 909.882.3452.
Returning your Enterprise Vehicle
•
Please return the vehicle at the same location
on campus where you picked it up.
•
Please make sure the vehicle is locked, gas tank
is full, and mileage information is completed
on the small envelope.
•
Please also indicate the date and time the
vehicle was returned on the small envelope.
Your department will be billed based on this
information.
•
Please leave the white portion of the signed
Enterprise contract in the large envelope on the
front seat of the vehicle.
Returning your Enterprise Vehicle
•
Please return
vehicle keys in the
Enterprise envelope
and deposit in the
Enterprise drop box
located in the same
parking lot.
After travel is complete …
• Enterprise receipt will be available on line within
48 hours from the Enterprise web site.
• Facilities Services will bill the department
directly based on the PeopleSoft number
provided.
• Verification of the vehicle charges is the renter’s
responsibility. Facilities Services cannot make
any adjustments to your Enterprise bill.
A few last words …
• Gasoline expense: It is the renter’s
responsibility to ensure that the vehicle is
full when returned. If you would like to
make special arrangements to use a
Voyager card, please contact Facilities
Services.
• Travel related questions: Please contact
Travel or refer to the Travel Guidelines
posted to their web site.
• Defensive Driving: Please contact Parking
Services.
And, if you have any additional
questions, please feel free to
contact Facilities Services
directly at extension 75167.