Transcript Guide to ASI Funding - California State University, East Bay

HOW TO GET ASI CLUB
FUNDING
Jordan S. Leopold, ASI VP of Finance
OVERVIEW




About ASI
Funding Limits
Funding Overview
That’s It…
ABOUT ASI:
ASSOCIATED STUDENTS, INC.
I
ASI MISSION STATEMENT
“Associated Students Incorporated (ASI) puts students’
needs first, and advocates for them on a federal,
state, system, and campus level while ensuring
students’ opinions are heard and taken into
consideration in every major decision affecting them.
Associated Students Incorporated also provides
needed services, funding, and diverse programs that
enhance the overall educational experience making
students successful.”
WHY ASI FUNDS STUDENT EVENTS
 To enhance campus life, by supporting on-campus
activities that contribute to the social, cultural,
educational, recreational, and physical well being of
all CSUEB students.
 Receiving Student Organization funds is a privilege
and not a right. Thus, all funding requests are not
guaranteed.
 Joint effort w/ Student Life & Leadership and
Accounting Office
CLUB FUNDING LIMITS
II
2014-15 ASI Club Funding: Budget
Quarter
Spending
Fall
$20,000
Winter
$22,000
spring
$20,000
summer
$0
Seed
$3000
2014-15 ASI Club Funding: Club
Quarter
Spending Limit
Fall
$1,500
Winter
Spring
$1,000
$1,500
Summer
$0
TOTAL
$4,000
Seed
$100
2014-15 Limits per Item
Funded Items
Funding Limit (Maximums)
Advertising
$200/quarter
Food
$500/quarter
Clothing
No more than $200/academic year
Conference fees
No more than $700/academic year
(3 members max)
$600 quarter/quarter
Artist/Speaker Fees
Security
$400/quarter
Rentals
$650/quarter
Sporting Equipment
$650/academic year
Miscellaneous Supply
$200/quarter
Flex Fund
$200/quarter
CLUB FUNDING
OVERVIEW
III
ASI FUNDING OUTLINE
Complete all ASI funding paperwork
Submit documents to the ASI Business Office
Attend the ASI Finance committee meeting if you are required to attend**
If you are approved, Go to the office of SLL to get the proper forms to take to the 1st floor of the
Student Administration Building
Purchase materials, then return receipts to 1st Floor Student Admin Building within 48hr of event
REQUESTS
Read ASI Club Funding Policy
Request Form + Supporting Docs + 3 Signature = SUBMIT
 14 Day rule: “First come, first served”
 Turn in request during Summer for Fall
 Unlimited Chances to Request Fund
 ASI Finance Committee
 Approves and denies funding requests
 Sets funding limits.
 When limits are met, funding will cease until the following quarter.
ASI FUNDED EVENT
 Must be ON campus
 Exceptions, Sporting Clubs
 Must be FREE and OPEN for ALL students
 Collaborative events
 Submit separate requests, but indicate it’s a joint event
 Max funding is $2,500, all together
 Conference Fees
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
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$700 academic year
Does NOT cover travel, lodging, or meals
Attendance must somehow benefit the campus
Report your experience
CONDITIONS/RESTRICTIONS
 10% Rule
 Must have ASI Logo on funded event marketing material
 Flyers, T-shirts, etc.
 Found on website

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

No
No
No
No
Reimbursements
requesting additional funding
merging or rolling over quarterly funds
selling funded items for profit
 Equipment is property of SLL
 No high risk events
 Get insurance and security if you do
SUPPORTING DOCUMENTS
 Invoice/Quotes
 Shopping Cart
SUPPORTING DOCUMENTS
 Draft Marketing Materials
FUNDING CHECKLIST
 Have all 3 required signatures
Provide all supporting documents
 Verify all requested funds are within the
limits provided
Then….
Submit Request!!!
To the ASI Of fice
You know… Where you get free scantrons…
2 nd Floor of the Old Union
THE FINANCE COMMITTEE
 Request screenings will be done behind the scenes.
1.
2.
3.
4.
Notify you that your request was received
Ask you questions regarding your requests
Verify all requests are within preset limits
Request will be approved and signed off by VP Finance
 You may be required to attend the finance committee meeting
if there were some questions or issues that could not be
resolved prior to the meeting.
AFTER YOU’RE REQUEST HAS BEEN
APPROVED
• Get a slip from The of fice of Student Life and
Leadership. You will then go to the 1 st floor of
the student service building.
• Turn in receipts 2 DAYS AFTER the event is held
ASI FUNDING OUTLINE
Complete all ASI funding paperwork
Submit documents to the ASI Business Office
Attend the ASI Finance committee meeting if you are required to attend**
If you are approved, Go to the office of SLL to get the proper forms to take to the 1st floor of the
Student Administration Building
Purchase materials, then return receipts to 1st Floor Student Admin Building within 48hr of event
VIOLA! HAVE YOUR EVENT
THAT’S IT…
SPECIAL THANKS TO…
Student Life and Leadership
ASI Staff
ASI BOD (Board of Directors)
ASI Finance Committee
YOU! The Students!
“Act as if what you do makes a difference. It does .”
- William James
QUESTIONS?
Jordan S. Leopold
Email:
[email protected]
Phone:
(510) 600 - 9260
Documents found at:
http://csueastbay.edu /asi