Transcript Events at the Baldy Center for Law & Social Policy

Microsoft Word:
What you need to know
for Research and Writing
Microsoft Word
Both Word for Windows PC
and Word for Apple-Mac
platforms
Why is this important?
Your respective Faculty want to focus on
teaching legal research and writing skills
and not use class time teaching features
of Word.
Your Research and Writing Faculty would like you to learn and
apply the following for formatting a document:
 Adjusting font and point size
 Adjusting line spacing
• set for 24pts exactly
 Setting indentation (of headings)
 Setting margins
• for the document
• for quotations or parts of the
document
 Turning off superscript (e.g. 4th 5th 6th )
 Using Spell and Grammar Check
• how to turn off auto correct
• for numbers
• enable for ALL CAPS
 Insertion of nonbreaking or "hard"
spaces
 Insertion of symbols ¶ § ©
 Insertion of page numbers
(starting with Page 2)
 Insertion of page break
 Creation of tables of content
How to Set Font Type
1. Click the Home Tab on the ribbon
2. In the Font group you will see a
drop down menu for the font types
3. Font types are listed alphabetically
4. Word offers a Recently Used Fonts
section at the top of the listing
How to Set Font Size
1. Click the Home Tab on the ribbon
2. In the Font group you will see a
drop down menu for the font sizes
3. Font size can be selected from the
listing or a specific size can be typed
in at the top
Mac: How to Set Font Type and Size
Under the home menu select font type and size or set under Font tab in the top menu
Setting Indentation (of Headings)
1.
2.
Indentation: First Line in a paragraph or heading Indent
Click View Ruler Icon at the top of the vertical scroll bar
Ruler Icon
Creating a First-Line Indent with the Ruler
Click at the beginning of the text to which you want to add a tab.
On the Ruler, drag the First Line Indent marker (the top triangle located on the left
side of the ruler) to the position where you want the text to start.
Mac: Creating a First-Line Indent with the Ruler
Paragraph Indentation
• Indent a long quotation or paragraph by using the “increase indent button”
• Place cursor in front of the first word of a paragraph and use the indent button
to incrementally move the paragraph to the desired location.
Mac: Paragraph Indentation
How to Set Margins - Document
1. Click the Page Layout Tab on the ribbon
2. Click on Margins
3. There are a variety of options to choose from. If your professor requests a
unique margin setting then choose the Custom Margins option at the
bottom of the drop down menu
How to Set Margins – Within Document
1.
2.
3.
4.
Highlight the text you want to indent
Click the Page Layout Tab on the ribbon
Click on Margins
Choose the Custom Margins option at the bottom of the drop down menu
and specify the dimensions necessary
Mac: How to Set Margins-Within Document
How to Turn off Superscript (4th, 5th, 6th)
1. Click the File Tab on the ribbon
2. Select Options, then Proofing in the pop up window
3. Click the Auto Correct Options button
4. On the AutoFormat Tab, uncheck the Ordinals with superscript and click OK
Mac: How to Turn off Superscript (4th, 5th, 6th)
Insertion of Page Numbers
Starting with page 2
Mac: Insertion of Page Numbers
Select insert page number under the
inset tab in the menu bar, or under
document elements select “page #”
in the document menu
Managing Spell and Grammar Check
• Remember to reproof a document manually, avoid complete
reliance on spelling and grammar check.
How to manage AutoCorrect and other proofing options (uppercase and numbers)
Enable (disable) for ALL CAPS
or numbers
Enable or disable
spell check and
grammar features
Mac: Manage AutoCorrect
How to Adjust Line Spacing
1. Right Click in the Blank Document
2. Select the Paragraph Option
3. Under the Line Spacing choose ‘Exactly’
4. Next choose the specific spacing (such as 24 pt)
or type in the spacing number requested by your
faculty member
Mac: How to Adjust Line Spacing
Insertion of nonbreaking or "hard" spaces
• Nonbreaking spaces are used to keep two words
together avoiding separation by lines.
– Hold down the Ctrl and Shift keys as you press the
Spacebar. Word will not break the line at the point
between selected words.
– The same method works for Mac
How to Insert symbols ¶ § ©
1. Click the Insert Tab on the ribbon
2. Click on Symbol on the far right
3. If you don’t see the symbol in the quick view window, click on the ‘More
Symbols’ option at the bottom of the drop down
4. A shortcut key can be assigned to the symbols for easy insertion later to
avoid searching for it in the symbols menu. Click on the Shortcut Key at the
bottom of the Symbol window. For example, you could assign Alt-P for the
paragraph symbol
Mac: How to Insert symbols ¶ § ©
Insertion of Page Breaks
Place curser at the location
desired for the page break
Under the “insert tab”
select “page break”
Mac: Insertion of Page Breaks
Place curser at the location
desired for the page break
Select page break under the layout
tab or page break from the
inset tab on the top menu bar
Creation of Tables of Content
Insert page numbers
Select header style and each
heading to be listed in the table
of contents
Building a Table of Contents
Select table of contents button and style
Select location of table
Complete Table
Mac: Creation of Tables of Content
Download (Word) Office
Windows
Apple