Transcript FCADV FY 2010-2011

FCADV
FY 2011-2012
Contract Overview
July 6, 2011
Standard Contract
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Boiler Plate Language
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Inclusion of/Change to the following:
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Purpose area of the contract
Use of Homeland Security E-Verify System
Failure to Perform Provision
Dispute Resolution Provision
Attachment I
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Manner of Service Provisions
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Staffing Levels credentials due within 30 days of
contract execution and with change of key
position
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Full Time Administrator (ED)
Full Time Advocate Services Manager
Full Time/Part Time Accounting Manager
Full Time Employee serving as Emergency Coordinator
Board President
Attachment I Cont’d
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Manner of Service Provisions
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Individuals to be Served
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Training Requirements
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New provision regarding citizenship
Deleted provision related to those who can provider inservice training
Staffing Changes
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Due within five (5) business days of vacancy and when
position is filled
Must utilize FCADV program contact sheet
Attachment I Cont’d
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Personnel Files
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Insertion of new requirement to use E-verify for all
new employees hired (effective July 1, 2011)
Deliverables
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Records and Documentation
Reporting (Periodic Schedule Expanded)
Core Competency
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Shall use FCADV’s Core Competency Curriculum
Must seek FCADV approval, if provider uses its own
curriculum
Attachment I Cont’d
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Subcontractors
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Must seek FCADV approval
Requires affidavits to contain information similar
to that contained in Attachment I of your contract.
Electronic copy of subcontract must be forwarded
to FCADV within 10 days
Performance Measures
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Measure reduced for safety plans from 98% to
97%
Attachment I Cont’d
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Reporting
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Match
● Must be submitted on monthly basis on Exhibit
G with actual expenditures
Inventory
● Must be submitted quarterly for that period
● Complete inventory due on June 15
Attachment I Cont’d
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Monitoring
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FCADV is now fully responsible for monitoring
related to Certification (new clause inserted)
Corrective actions plan required to be submitted
to FCADV within 10 days of receiving monitoring
report
FCADV will continue to monitor for VOCA
requirements
Attachment I Cont’d
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Method of Payment
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Matching Funds
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Required for FVPSA and STOP funding
DVTF and GR are allowable fund sources for matching
purposes
Match for STOP project must be directly related to the
project
Prohibition on charging participant for services
Attachment I Cont’d
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Special Provisions
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Victim Contacts
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Must not utilize FCADV funding to mail letters to
participants home as a means of contact nor to count as
a participant served
Attachment I Cont’d
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Exhibits
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A – Deliverables
B – Payment Chart
C – Monthly Invoice
D – Statistical Report
E – Monthly Narrative Report
F – Quarterly Inventory Report
G – Monthly Financial Report (due each month with Invoice)
H – Annual Report
*All reporting exhibits will be available online by July 29, 2011
Attachment II
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Certification
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Match
Lobbying
Debarment
Subcontractors (Attestation)
Monitoring Activities
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Monitoring will begin in July 2011
Schedule posted online at link below
http://www.fcadv.org/qualitycontract_monitoring.php
Centers may receive an abbreviated (one day)
monitoring or full onsite (three day) monitoring based
on prior year’s monitoring results
Primary Prevention (PPE)
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Deliverables – Exhibit A
– 4 Quarterly webinars
– 3 Community Action Team Meetings
– Update to 5 Year Plan
– 2 Rounds of Programming with Youth
Supporting documentation due one month before
invoice date
PPE Invoicing (reported on Exhibit C)
PPE claims will be forfeited if deliverable not
completed or invoiced within required timeframe
Questions?
Contract Manager
FCADV
425 Office Plaza Drive
850/425-2749
[email protected]