Transcript Policy 10, Revision 8 - University of Georgia

Policy 10
Update
Policy Requirements
The DOAS policy requires all vehicles that fall into a high risk criteria to be
enrolled in an ARI (Automotive Resources International) program in order to
track and maintain vehicle operational and maintenance records
Guidelines:
• All light duty trucks (9,000 lbs. GVW or less)
• All passenger vehicles that meet either of these two criteria:
• 10+ years old
• 135,000 miles or greater
ARI Programs
Garage Maintenance System (GMS):
• Vehicles participating in this program will have repairs and maintenance
completed at the UGA Automotive Center
Total Maintenance System (TMS):
• Vehicles participating in this program will have repairs and maintenance
completed at ARI garages in the local area
ARI Billing
GMS – cost of $0.82 per month
• The UGA Automotive Center will bill through a standing work order
TMS – cost of $4.82 per month
• A monthly invoice will be emailed to the department from ARI, which will
include the $4.82 monthly charge and any repairs performed during the
month
TMS Billing Information
• Once the department receives the electronic monthly invoice (inclusive of
the membership fee and service/repair costs), the department should
submit a check request for the payment of the invoice. ARI is setup in the
vendor database under VN0004351.
Information Required for
TMS Vehicles
If your department is required or chooses to enroll vehicles in the TMS system,
the following information needs to be submitted by February 19, 2014:
•
•
•
The physical address of the department receiving the ARI documentation for each
vehicle
The point of contact for each vehicle. This person will be the point of contact to give
authorization for repairs totaling over $500 for each vehicle
The point of contact, including email address, for the person responsible for the
payment of the invoices for each vehicle
Anticipated Launch Dates
• All GMS vehicles will be live with ARI on March 1, 2014
• All TMS vehicles will be live with ARI on April 1, 2014
Items Requiring Action
• Spreadsheet to be completed for TMS Policy 10 vehicles
• I will send out the spreadsheet to the fleet contacts immediately
following this meeting
• Please submit the required information by February 19, 2014:
• Physical address for mailed information
• Name and contact information for authorization of repairs
• Name and email address for billing information
Questions?
Cris Taylor, UGA Fleet Manager
[email protected]
706-542-6477
http://vehicle.fmd.uga.edu