Transcript Test Administration Manual - Miami

Winter 2013
End-of-Course Assessments
Training Materials
for Test Administrators
U.S. History
Biology 1
Algebra 1
Geometry
1
Overview
These training materials are based on the
2013–2014 End-of-Course Assessments Test
Administration Manual and are available at
www.FLAssessments.com/EOC.
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Overview
These training materials are designed to highlight
important information regarding test administration
policies and procedures.
Not all information from the test administration
manual is included in this presentation, so it is
imperative that school staff read and
familiarize themselves with all information
in the manual in addition to using these
training materials.
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Test Administration Manual
One manual (2013–2014 EOC
Manual) is provided for the
Winter 2013, Spring 2014, and
Summer 2014 administrations.
Scripts and instructions for
administering computer-based
tests (CBT) are included in this
manual.
Scripts and instructions for
administering computer-based
and paper-based
accommodations are located at
www.FLAsessments.com/EOC.
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CBT Test Administrator Quick
Reference Guide
• The CBT Test Administrator
Quick Reference Guide
(formerly Appendix D of the
manual) has been removed
from the manual and is
available at
www.FLAssessments.com/A
dditionalResources.
• This guide lists possible
error messages students
may encounter, explanations
for each message, and
troubleshooting solutions.
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Test Administration
Schedule
• The Winter 2013 EOC testing schedule* is
December 2-20, 2013.
– US History
– Biology 1
– Algebra 1
– Geometry
*For CBT, subjects must tested in this order. Testing for one subject
must be completed in a school before testing for another subject may
begin.
− Paper-based accommodations for all subjects must be administered
during the first four days of the testing window to meet the
accelerated return deadline to ensure timely reporting of results.
Note: No testing on December 12; Secondary Early Release Day.
Any deviation from the test administration schedule requires written approval
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from the Florida Department of Education (FDOE) prior to implementation.
Test Administration
Schedule
Testing Duration
• Each EOC assessment will be administered in one 160-minute
session with a scheduled 10-minute break after 80 minutes.
Individual restroom breaks are permitted as needed.
• Students may not be dismissed during the first 80 minutes. At
the beginning of the break, any students who have completed
testing may be dismissed.
• After the 10-minute break, students may be dismissed from the
testing room as they complete testing.
• No special incentives should be given to students to encourage
them to finish early.
• Any student who has not completed the test by the end of the
allotted time may continue working; however, testing must be
completed within one school day.
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Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State
Board Rule, 6A-10.042, FAC, inappropriate actions by
school or district personnel can result in student or
classroom invalidations, loss of teaching certification,
and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the passages or test items before, during, or after
testing
• Revealing the passages or test items
• Copying the passages or test items
• Explaining or reading passages or test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or
reported
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Test Irregularities/
Security Breaches
• Test administrators should report any test irregularities
(e.g., disruptive students, loss of Internet connectivity) and
possible security breaches to the school assessment
coordinator immediately.
• If a test irregularity or security breach is identified, the
school assessment coordinator must contact the district
assessment coordinator to discuss possible test
invalidations.
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Test Administrator
Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the Florida EOC
Test Administration and Security Agreement.
 Read and sign the Test Administrator Prohibited Activities Agreement.
 Establish an appropriate setting for test administration and remove or cover any
unauthorized aids in the testing room.
 Prepare and assemble all materials needed for test administration.
 Ensure that students and their parents/guardians understand the testing policies
prior to the first day of testing.
 If you are administering tests to students who require special accommodations,
become familiar with the accommodations and discuss with your school
coordinator how accommodations will be provided.
 Ensure that you are familiar with how to open TestNav or TestHear to the login
screen for each student computer prior to testing.
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Test Administrator
Before Testing
• Sign and return a Florida EOC Test Administration and
Security Agreement, which indicates that you:
−
−
−
−
Have received training
Have read the Test Security Statute and State Board Rule
Have read all applicable portions of the test administration manual
Understand and agree to adhere to all test security and
administration policies and procedures
• Sign and return a Test Administrator Prohibited Activities
Form
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Test Administrator
Before Testing
Prepare the Room for Testing
• Tests should be administered in a room that has comfortable seating,
good lighting, adequate ventilation, and sufficient workspace.
• Students must not be able to easily view other students’ computer
screens or test materials. During the practice test, check the
configuration of your testing room to make sure you will be able to
provide a secure environment during testing. If necessary, use visual
blocks.
• Post the sign that reads TESTING—Please Do Not Disturb on all
entrances to the testing room and display starting and stopping times for
students as soon as testing begins.
• Students may not have access to any unauthorized aids. Discuss any
concerns with your school assessment coordinator.
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Test Administrator
Before Testing
Prepare the Room for Testing (cont.)
• When you arrive on the day of testing, open each student
workstation in the testing room to the student login screen as
indicated in the script, but do not log in for students.
• Display the student comment form URL on the day of testing, or
create shortcuts on student workstations to ensure each student
is able to complete the form after testing.
(www.FLAssessments.com/EOCStudentCommentForm)
• Ensure that you have a way to contact the technology coordinator
or the school assessment coordinator during testing without
leaving the room unattended.
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Test Administrator
Before Testing
Test Materials Needed (as applicable):
• Test Administration Manual
• Scripts and Instructions for administering CBT/PBT
accommodations
• Session Roster or Administration Record/Security Checklist
• Seating Chart
• Student Authorization Tickets
• Test Group Code
• Security Log
• Work Folders
• CBT Worksheets
• Calculators
• Reference Sheets or Periodic Tables
• Test and Answer Books (accommodations)
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Test Administrator
Before Testing
2013–2014 EOC Manual
• You will need the 2013–2014 End-of-Course Assessments Test
Administration Manual to read the test administration script(s) to
students.
• When testing students with accommodations, you may need to
modify the scripts. Review the scripts BEFORE testing begins to
determine the necessary modifications.
• The scripts and instructions for the administration of
accommodated computer-based test forms (large print, color
contrast, screen reader, zoom, assistive devices) and paper-based
accommodations are located at www.FLAssessments.com/EOC.
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Test Administrator
Before Testing
Session Roster
• School assessment coordinators will provide a Session Roster (CBT
only), which includes the following information:
−
−
−
−
−
−
−
−
Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Names
Student ID Numbers
Student Birth Dates
Class Information
− Test Form/Form Group Type
− Login IDs
− Blank space to record
attendance and
accommodations
information
• Session Rosters may be used to record required administration
information.
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Test Administrator
Before Testing
Session Roster (cont.)
Session Rosters must be handled in a secure manner and
returned to the school assessment coordinator immediately
after each test session is completed.
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Test Administrator
Before Testing
Required Administration Information
Record the following required information on your Session
Roster or Administration Record/Security Checklist:
Students assigned to the room
Attendance information
Accommodations provided to students
Accommodations used by students
Test group code
Unique security number of secure documents assigned to each
student (paper-based accommodations only)
• Signatures of test administrator and school assessment coordinator
• Dates and times for when secure materials are received and
returned
•
•
•
•
•
•
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Test Administrator
Before Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts should record the following
information:
−
−
−
−
−
−
−
−
−
−
Room name/number
Subject
Student names and their location in the room during testing
Direction students are facing
Date
Starting and stopping times
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
• If students are moved to a new location or the seating configuration
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changes during testing, a new seating chart must be created.
Test Administrator
Before Testing
Student Authorization Tickets
• For the test, each student needs a Login ID and a six-character test code
(password), which are printed on the Student Authorization Tickets.
• Students will need a pen or pencil during testing to sign their tickets.
• Provide each student a ticket only AFTER all students have entered the
testing room, as instructed in the script, and all tickets must be collected
BEFORE students leave the testing room.
• Student Authorization Tickets must be handled in a secure
manner and returned to the school assessment coordinator
immediately after each day of testing is completed.
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Test Administrator
Before Testing
Student Authorization Tickets (cont.)
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Test Administrator
Before Testing
Test Group Code
• A test group code is a unique four-digit number used as a
security measure to identify a group of students tested together.
• Each testing room must use a different test group code.
• Students will enter the test group code before beginning the test,
as indicated in the scripts.
• Your school assessment coordinator will provide you with a test
group code.
• If students are absent for a test session, a different unique code
must be used for each make-up session.
• The code must be recorded on the required administration
information and on each seating chart.
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Test Administrator
Before Testing
Test Code
Test Group Code
A six-character code (password) created by
A unique four-digit number created by school
PearsonAccess and printed on Student
assessment coordinators used to identify
Authorization Tickets and Session Rosters.
groups of students tested together. The test
The Login ID and the test code are required to group code is entered after the Testing Rules
log in to TestNav and TestHear.
Acknowledgment and before students see the
first test item.
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Test Administrator
Before Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
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Test Administrator
Before Testing
Work Folders
• The Florida Computer-Based Testing Work Folder is a piece of yellow
11x17 paper folded in half with graph paper printed on the back cover.
• For the Algebra 1, Biology 1, and Geometry EOC assessments, students
are provided with work folders to work the problems. One work folder
should be sufficient for each student; however, students may request
additional folders.
• Work folders must be distributed to students at the beginning of each
test session.
• Ensure that students have enough desk space to use their folders.
• Collect all work folders when students finish testing before they leave
the testing room, and return folders to your school assessment
coordinator.
• Used work folders are secure materials.
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Test Administrator
Before Testing
CBT Worksheets
• If schools choose to provide them, students taking the computer-based
U.S. History EOC Assessment (TestNav or TestHear) may use a CBT
Worksheet to make notes rather than using the CBT notepad tool.
• The worksheet is an 8½ x 11 page (located in Appendix D and
PearsonAccess) that may be copied and distributed to students at the
beginning of a test session.
• If your school is providing copies of the CBT Worksheet, a sufficient
number of copies should be available for all students taking the
assessment.
• Students must have enough desk space to use their worksheets.
• Collect all worksheets when students finish testing before they leave the
testing room, and return worksheets to your school assessment
coordinator.
• Used worksheets are secure materials.
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Test Administrator
Before Testing
Four-Function Calculators–TestNav
• The computer-based TestNav Algebra 1 and Biology 1 EOC
Assessments have a built-in four-function calculator.
• Students may use the built-in calculator, or they may use a
handheld four-function calculator.
• Test administrators should provide handheld calculators at the
beginning of a test session to all students who request them, as
indicated in the test administration script.
• Your district should have an adequate supply of approved fourfunction calculators provided by the FDOE. No other
calculators may be used.
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Test Administrator
Before Testing
Four-Function Calculators–TestHear
• The TestHear Algebra 1 and Biology 1 EOC Assessments do
NOT have a built-in four-function calculator.
• Students who will test using TestHear accommodated forms of the
Algebra 1 and Biology 1 EOC Assessments MUST be provided handheld
four-function calculators.
• Students with visual impairments may use the approved large key/large
display calculators or approved talking calculators supplied by the
FDOE. Schools that have not yet accumulated an adequate supply of
approved large key/large display or talking calculators may use
comparable calculators that are regularly used in their classrooms. Such
calculators must be basic four-function models and must not have
functions that are unavailable on approved calculators.
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Test Administrator
Before Testing
Scientific Calculators–TestNav
• The TestNav Geometry EOC Assessment has a built-in scientific
calculator.
• Students may use handheld scientific calculators, if the school
has chosen to provide them. Handheld scientific calculators must
be approved models, as shown on page 11 of the 2013–2014
EOC Manual. Requests to use other models must be submitted to
FDOE no later than two weeks prior to the test administration.
• Handheld scientific calculators will not be provided by the FDOE
for students taking the Geometry EOC Assessment using
TestNav.
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Test Administrator
Before Testing
Scientific Calculators–TestHear
• The TestHear Geometry EOC Assessment does not have
a built-in scientific calculator.
• Handheld scientific calculators will be provided by FDOE for
students taking the Geometry EOC Assessment using TestHear
accommodated CBT forms.
• Students with visual impairments may use large key/large
display scientific calculators that are comparable in function to
the approved scientific calculators (on page 11 of the 2013–
2014 EOC Manual). The approved talking scientific calculator is
the Orion TI-36X or one that is comparable in function to the
Orion TI-36X. No other calculators may be used.
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Test Administrator
Before Testing
Reference Sheets and Periodic Tables
•
Reference sheets and periodic tables are provided in an online format only for
CBT testers. However, schools may provide hardcopy reference sheets or
periodic tables to students.
•
Any hardcopy reference sheets or periodic tables must be photocopies of the
reference sheet and periodic table in Appendix D of the manual (also available
at www.FLAssessments.com/EOC).
•
If your school will provide hardcopy reference sheets or periodic tables to
students, check each copy before distributing to students and follow the
instructions in the administration scripts.
•
Reference sheets and periodic tables for students with paper-based
accommodations are packaged with test materials, and should be distributed to
students as indicated in the administration scripts.
•
Once students complete the test session, the test administrator should collect all
reference sheets and periodic tables.
•
Used reference sheets and periodic tables are secure materials.
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Test Administrator
Before Testing
Additional items
• Pens and/or pencils
– Ensure each student has a pen or pencil to sign his or her
authorization ticket and make notes or work the problems during
testing
– Students taking paper-based tests must use No. 2 pencils
• Clock or watch
• Signs (Appendix D)
̶
̶
Do Not Disturb Sign—display on all entrances
Electronic Devices Sign—display where it will be visible to all
students in the testing room
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Test Administrator
Before Testing
Accommodations
• Appendix A of the 2013–2014 EOC Manual provides
information concerning allowable accommodations for
students with disabilities and for ELLs.
• All personnel involved in administering tests to students
with allowable accommodations must familiarize themselves
with the information in Appendix A.
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Test Administrator
During Testing
Checklist
 Maintain the seating chart, Security Log, and record of required
administration information for your room.
 Ensure that each student has a pen or pencil, and distribute
testing materials as indicated in the scripts.
 Read the appropriate administration scripts VERBATIM to
students. Read the important information and adhere to the
instructions between the SAY boxes.
 Keep accurate time for each test session and display times for
students.
 Maintain test security at all times and report violations or
concerns to your school assessment coordinator immediately.
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Test Administrator
During Testing
Supervise Test Administration
While students are working, ensure that students:
• Have cleared the area around their workstations of all materials except
for Student Authorization Tickets, pens or pencils, and, as applicable,
calculators, work folders, worksheets, reference sheets, and periodic
tables.
• Check the Testing Rules Acknowledgment box and enter the correct test
group code.
• Do not have electronic devices (except for approved calculators) of any
kind during testing, even if they do not use them.
• Do not talk to other students or make any disturbance.
• Are working independently.
• Are working in the correct test.
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Test Administrator
During Testing
Supervise Test Administration (cont.)
•
It is not appropriate to use cell or classroom phones, grade papers, or work on
the computer during testing.
•
While you may encourage students to continue working, you may not talk
with them about test items or help them with their answers.
•
If a student’s computer is disconnected from the test, contact the technology
coordinator to help diagnose any technical issues. The student will need to be
resumed in PearsonAccess before logging back in.
•
If a student has continual difficulty logging in or gets kicked out of the test
more than once, do not have the student continue attempting to log in until
the issue is diagnosed and resolved.
•
If students finish the test in the first 80 minutes before the 10-minute break,
you may encourage them to go back and check their work.
•
As students complete the test, assist them with accessing the student
comment form, as needed.
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Test Administrator
After Testing
Checklist
 Verify that you have collected all required administration
information, including accommodations provided and
accommodations used by each student, and make copies for
your files.
 Verify that your seating chart and Security Log have been
completed correctly, and make copies for your files.
 Report any missing materials and/or test irregularities to your
school assessment coordinator.
 Organize materials and return them to your school assessment
coordinator (see page 92 in the 2013–2014 EOC Manual).
 Complete the appropriate comment form at
www.FLAssessments.com/EOC.
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Appendices
Appendices in the 2013–2014 EOC Manual include:
• Appendix A—Accommodations
• Appendix B—Pearson Support and PearsonAccess
• Appendix C—Test Security Statute and Rule
• Appendix D—Forms, Cover Sheets, Checklists, Signs
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Comment Forms
• After testing, test administrators, school coordinators,
and technology coordinators are encouraged to
complete the appropriate comment form located at
www.FLAssessments.com/EOC.
• FDOE and Pearson appreciate feedback from district
and school personnel.
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Thank you for ensuring secure and
successful administrations of the
EOC assessments this year.
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