Transcript VAVS Seminar August 13, 2007 New Orleans, LA

2011 MID-WINTER CONFERENCE
INSPECTOR GENERAL’S WORKSHOP
FEBRUARY 28, 2011
“PROTECTING AND PRESERVING THE INTEGRITY AND GOOD
NAME OF OUR ORGANIZATION.”
Crystal Gateway Marriott
INSPECTOR GENERAL SEMINAR
MISSION STATEMENT
Made up exclusively of men and women
disabled in our nation’s defense, the Disabled
American Veterans is dedicated to one, single
purpose — building better lives for all of our
nation’s disabled veterans and their families.
This mission is carried forward by:
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Providing free, professional assistance to veterans and their families in
obtaining benefits and services earned through military service and provided
by the Department of Veterans Affairs (VA) and other agencies of
government;
Providing outreach concerning its program services to the American people
generally, and to disabled veterans and their families specifically;
Representing the interests of disabled veterans, their families, their widowed
spouses and their orphans before Congress, the White House and the Judicial
Branch, as well as state and local government;
Extending DAV’s mission of hope into the communities where these veterans
and their families live through a network of state-level Departments and
local Chapters; and
Providing a structure through which disabled veterans can express their
compassion for their fellow veterans through a variety of volunteer programs.
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Fundraising
Forget-Me-Not
Thrift Store Operations
Bar/Lounge Operations
Bingo
Others – golf tournaments, fishing tournaments, car
donation programs, etc.
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Forget-Me-Not
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Chapters may conduct one annual Forget-Me-Not Drive for a period not to exceed
seven days, unless authorized by the Department.
Prior approval from the Department is not required, so long as a promoter is not
involved. However, notification of the dates of the event must be provided to the
Department.
Departments – A Department may conduct a Forget-Me-Not Drive in areas where
there are no local Chapters without prior approval from the National Organization.
ALL FUNDS GENERATED FROM FORGET-ME-NOT DRIVES MUST BE UTILIZED
SOLELY FOR THE PURPOSE OF PROVIDING SERVICE TO DISABLED VETERANS,
THEIR DEPENDENTS AND SURVIVORS AND NO OTHER PURPOSE.
INSPECTOR GENERAL SEMINAR
THRIFT STORE OPERATIONS
1.
All new Thrift Store Operations contracts must be entered into by the
Department in which the activity is to take place.
2.
If a Thrift Store Operation contract between a Chapter and a
Management Company existed prior to August 1, 1989, that contract may be
renewed so long as it complies with the Bylaws and NEC Regulations.
3.
Key items – Contract not to exceed 5 years; Contract must provide for a
180 day written cancellation policy for either party, with or without cause;
Shall not contain automatic renewal clause; Must include language which
excludes the National Organization from liability; Subordinate entity must
receive a minimum of 10% of gross sales before any deductions of any kind;
and the NEC must approve all Thrift Store contracts.
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BAR/LOUNGE OPERATIONS
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May be allowed for the purpose of raising money in order to support service
programs for the Chapter or the Department.
NEC Regulation 4 strictly prohibits any bar or lounge operation from operating at a
loss.
Currently, there are 53 bar lounge operations and as of this year, 15 are operating
at a loss and 17 are just making enough to justify their existence.
The National Organization will be monitoring these programs closely to ensure
compliance with NEC Regulation 4. (PLAN OF PROFITABILITY)
Subordinate unit operating the bar/lounge is responsible for regulatory filings.
INSPECTOR GENERAL SEMINAR
BINGO OPERATIONS
Recently revised NEC Regulation 4 includes Bingo as a
program which must not operate at a loss. Currently
there are only 76 operations, of which 8 are
operating at a loss and 32 are hanging by a
thread.
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FINANCIAL REPORTS
 Accounting
year July 1 – June 30.
 Due on September 30.
 National receives all departments and chapters with
gross income (excluding per capita dues) of more than
$10 K.
 Departments receive all chapters.
 Over $300K in income requires a CPA Review.
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INTERNAL REVENUE SERVICE
 IRS
Form 990-N (e-Postcard) under $50K.
 IRS Form 990 or 990-EZ over $50K.
 Filing deadline November 15, 2009.
 Failure to file - Tax exemption revoked after 3
consecutive years.
 http://epostcard.form990.org/
 EIN; Legal name and address; Name and address of
principal officer.
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What will keep us out of trouble?
 File
C.O.R. timely.
 File financial reports timely.
 File appropriate IRS Forms.
 Safeguard DAV assets and lists.
 Receive appropriate approvals for fundraisers.
 Integrity – Doing what is right – even when nobody is
looking.
INSPECTOR GENERAL SEMINAR
DISCIPLINARY ACTIONS
CHAPTERS AND DEPARTMENTS
Trusteeship, Charter Suspension or Revocation
INDIVIDUAL MEMBERS
Letter of Reprimand; Suspension; Transfer to State or
National At-Large or Expulsions.
INSPECTOR GENERAL SEMINAR
Q&A